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Home My WebLink About2009-12-09 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting December 9, 2009 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4: 12 p.m. on Wednesday, December 9 , 2009 at 3460 South Sherman Stree t, Suite 203, Englewood, Colorado, 80113, by Chair, Ernie Arterburn. II. ROLL CALL Members Present: Members Absent: Also Present: Ernie Arterburn , Chair Rodger Hara, Vice Chair (Delayed) Jennifer Haynes, Commissioner Beverly Bradshaw, Commissioner Charles Carter, Commissioner Diane Ostmeyer, Alternate James Woodward, Mayor & Council Liaison None Dawn Shepherd, Executive Director Renee Tullius , Administrative Manager Geula Sherman, Financial Services Manager III.SCHEDULED VISITORS None IV. UNSCHEDULED VISITORS None V. MINUTES A. Regular Meeting held November 4, 2009. COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBER 4th, 2009. COMMISSIONER CARTER SECONDED THE MOTION . • • • Ayes: Nays: Arterburn, Haynes, Carter, Bradshaw None Abstained : None Absent: Hara (Delayed) The Chair declared the motion carried. VI. DIRECTOR'S REPORT A. Narrative The board members discussed the break-in at the Normandy Lobby. The police have not informed the housing authority if the individual was apprehended. Commissioner Hayne~ .1_iscu~~ 1 eq the presentation by Long Term Care at Simon Center and Orchard Place. Som~ of the EHA residents receive care in-home and some are transported to a day facility. , .... · Dawn Shepherd reported that Johnson Controls was the only company who submitted a proposal in response, ~o the RFP for an Energy Audit and an Energy Performance Services , • I • ! ' ' ' ' h Contract. They will be 'interviewed on Thursday, December 17 1 • Dawn Shepherd not~<;lJhat the City of Englewood received an open records request regarding the ownership of Simon Center and Orchard Place. The request was passed on to EHA. The Englewood Housing Authority owns both buildings . The preconstruction meeting with Interlock Construction Corp regarding the trash room retrofit took place November 301h. Construction will begin in December. Analysis is underway to determine the potential installation of an electric rolling door. .. ' The meeting with the contractors replacing the roofs at Orchard Place and Simon Center was rescheduled to December 16 1h. The board discussed . the holiday brunches at Orchard Place and Simon Center and the Saturday Program of):tw C~ltic friends. The historical role of resident councils in holiday entertainment was related . . . . ' :, 1 , I B. Financial Rep9rts ,, Geula Sherman not~d an acc~mn.t number revision to the 2009 budget. The transfer of funds to the investment account was also noted . This transfer of funds occurs monthly .. B~nk balances are monitored . 2 • • • In 20 l O board members will notice that EHA will not receive interest payments and EHA will incur bank fees . Commissioner Haynes verified that the resident car mistakenly towed did have a parking sticker which the building attendant did not see. C. Program Reports A student attending a clinical rotation at Swedish Hospital will move into The Normandy in January. The holiday lights at all the buildings are beautiful this year. A smaller number of residents than expected have decorated their balconies despite the new outdoor GFI protected outlets . Council Liaison W~~d;ard suggested det~rmining if EHA is eligible for Xcel rebates for the installation of Energy Star appliances. . . . • ·,·: • • 1• ,·,··1 1 ' •• • , Chair Arterburn suggested establishing an intranet to share documents with the board members. Staff wt'Ii cbritri~t'th6 IT co~sultaii and investigate. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS . ' • • • I:, • • 'j l ' I '' ' ••I ! ! '/, . • ' ' ' I ' ; A. Resolution 24 Approving the Award of the FSS Coordinator Services Contract Marty Mosman and .Stp~e. rr,~pon?ed to the RFP that was issued to 12 co~panies. Marty Mosman has been the Fss·coordmator for EHA for a number of years with an · !1· 1 '· •. r l · ·, , . , . ;, outstanding success reco'rd and is the low bidder. Geula Sherman recommended the award of the contract to Marty Mosman. Dawn Shepherd concurred. ,(°' ,,'!' : I '",:• I ·.MOTiON COMMISSIONER BRA.OSHA W MOVED TO APPROVE RESOLUTION 24 : j • '/ \ ! ~ '• ' • ', ! I ' ' • • ' • ' • APPROVING THE AWARD OF THE FSS COORDINATOR SERVICES CONTRACT TO MAAJY l\;l,QSMAN. COI\JMISSIONER HARA SECONDED THE MOTION. , . . , . Ayes: Nays: Abstained: Absent: I, Arterburn, Hara, Haynes, Bradshaw, Carter None . · None None •• \ 1 ', •• . , ., • I,· 3 • • • The Chair declared the motion carried . B. Resolution 25 Approving the ERA Consolidated Operating Budget for FY2010 Geula Sherman noted page 6 setting out expense, income and budget totals . Capital improvements including roof improvements were noted. Commissioner Bradshaw verified that adequate funds for pest extermination were included. Dawn Shepherd noted the repairs to the stairway of the office building made in December 2009. By carefully utilizing current resources it was not necessary to cut budgeted amounts. Commissioner Carter clarified that three maintenance technician positions were budgeted. The pros and cons of a third technician were discussed. Commissioner Carter characterized the newly scheduled office hours at Simon Center and Orchard Place as important. Chair Arterburn verified that EHA receives its Section 8 HAP funding for the Sheridan vouchers directly from HUD. MOTION COMMISSIONER HAYNES .MOVED TO APPROVE RESOLUTION 25 APPROVING THE EHA CONSOLIDATED OPERATING BUDGET FOR FY2010. COMMISSIONER 'cAATER:SECONDfo'tet MOTION. Ayes: Nays: Abstained : Absent: , .. · ,. ·· · .•. ·t 1. \. 1_ ,· t •• ,. • . :_ • i,j,\ ii .. ,,·1_·,, ·-: !'-:•. ''' . • • j • ·: ' • • • ' ~ ; .. , : ; • I I ! ' • ' : • • ' • Arterburn;·Hara, Haynes,.Bradshaw, Carter . None · ·. . . . · . None Norie The Chair declared the motion carried. VIII. INFORMATION AGENDA Dawn Shepherd congratulated the City of Englewood on the police impact team. IX. GENERAL DISCUSSION',··:;' ;_ . •'• . \ 1··· A. Commissioner's .. C&oice Chair Arterburn and Cqi:n,mis~.i~ner..Bradshaw thanked staff for the holiday refreshments and gifts. Commissioner Carter .may have surgery in February or March. Vice Chair Hara thanked Dawn Shepherd ·a_nd staff for assisting with the Holiday Celtic programs Alternate Ostmeyer will not be pr·esent at the January meeting. B. Director's Choice 4 • • • Dawn Shepherd reported that all projects were progressing nicely and much was being accomplished. The potential sale of The Normandy in 2010 was noted . The board indicated a desire to pursue additional opportunities for tax credits senior housing as economic conditions improve. C. Council Communication Jim Woodward reported that, despite the reports in the Englewood Herald, sales revenue in the City of Englewood had increased and that the City will end 2009 in a stronge r position than budgeted . X. ADJOURNMENT Commissioner Bradshaw moved the meeting be adjourned. Commissioner Hara seconded the Motion. The Chair declared the meeting adjourned into Executive Session to discuss a personnel matter at 5 :40 p.m. , · , • , . · ~ ·1 ' • • • ' ~ ' J ' ' 1 ' ; . ·1 .· .• .•. i Ernie Artyr6;rn, Chair . :;'..· Englewood Housing Authority t .. Board of Commissioners '· I . '': I • t l> ,· . ::1 1••, ' ·,' · .. : : · .... , ... p~wi;i 1Shepp~rd, ~xec:uti e Oirector . .Englewood I-Jousmg Authority . ' 'Board of Commissioners 5