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Home My WebLink About2010-01-06 EHA MINUTES• • • I. ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Annual Meeting January 6, 2010 CALL TO ORDER The Annual Meeting of the Englewood Housing Authority Board of Commissioners was called to order immediate ly following the Regular Meeting. on Wednesday, January 6 , 2010 , at 3460 South Sherman Street, Suite 203 , Englewood, Colorado , 80113, by Chairman Ernie Arterburn . II. ROLL CALL Members Present: Members Ab sent : Also Present: E rnie Arterburn , Chairman Rodger Hara, Vice Chair Beverly Bradshaw, Commissioner Charles Carter, Commissioner Jennifer Haynes, Commissioner Jam es Woodward, Mayor & Council Liaison Diane Ostmeyer, Alternate Dawn Shepherd , Executive Director Renee Tullius , Administrative Manager Ge ula Sherman, Financial Services Manager III. DIRECTOR'S ANNUAL REPORT ON 2009 Commissioner Bradshaw commented on the many exciting projects in 2009. There were no questions regarding the report. IV. DISCUSSION ITEMS, MOTIONS, AND RESOLUTIONS A. Election of Officers MOTION COMMISSIONER BRADSHAW MOVED TO RETAIN ERNIE ARTERBURN AS CHAIR. OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS AND RODGER HARA AS VICE CHAIR OF THE • • • -4 EHA BOC Annual Meeting 01-06-10 ------------ ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS . COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Arterburn, Bradshaw, Haynes, Hara, Carter None None None The Chair declared the motion carried. B. Reaffirm EHA Mission Statement for 2009 Chair Arterburn asked the board members if they wished to modify or edit the mission statement at this time. The board members did not wish to do so at this time. Vice Chair Hara suggested a future study session to re-examine the mission statement and goals in the context of the current economic conditions. Commissioner Bradshaw stated that a survey of the citizens is done annually and that should also be considered in the study session. Dawn Shepherd and Renee Tullius will contact the City staff regarding the survey. They schedule a future study session to examine the mission statement and goals . Chair Arterburn declared the Mission Statement reaffirmed by acclamation. C. Agency Goals and Objectives Chair Arterburn declared the Mission Statement reaffirmed by acclamation. D. Designation of Official Posting Places for all EHA meeting notices. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE DESIGNATION OF POSTING PLACES FOR ENGLEWOOD HOUSING AUTHORITY MEETING NOTICES AS THE ENGLEWOOD CITY CENTER AND THE EHA OFFICE BUILDING. COMMISSIONER HARA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Arterburn, Bradshaw, Haynes, Hara, Carter None None None 2 • • • EHA BOC Annual Meeting 01-06-10 The Chair declared the motion carried. E. Designation of Meeting Times MOTION COMMISSIONER HARA MOVED TO APPROVE THE TIME OF THE REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS AS 4:00 P.M., THE FIRST WEDNESDAY OF THE MONTH AND THE TIME OF THE ANNUAL MEETING AS IMMEDIATELY FOLLOWING THE JANUARY REGULAR MEETING. COMMISSIONER BRADSHAW SECONDED THE MOTION. Ayes: Nays: Arterburn, Bradshaw, Haynes, Hara, Carter None Abstained: None Absent: None The Chair declared the motion carried . V. ADJOURNMENT MOTION COMMISSIONER BRADSHAW MOVED TO ADJOURN THE ANNUAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 6, 2010 AT 4:50 P.M. COMMISSIONER HA YNES SECONDED THE MOTION. CHAIR ARTERBURN DECLARED THE MEETING ADJOURNED. Ernie Merburn , Chairman Englewood Housing Authority Board of Commissioners 3 Dawn Shepherd , Execu ve Director Englewood Housing Authority Board of Commissioners ,. . • • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting January 6, 2010 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:00 p.m. on Wednesday, January 6, 2010 at 3460 South Sherman Street , Suite 20 3, Englewood , Colorado, 80113 , by Chair, Ernie Arterburn. II. ROLL CALL Members Present: Members Abse nt: Also Present: Ernie Arterburn , Chair Rodger Hara, Vice Chair Jennifer Haynes , Commissioner Beverly Bradshaw, Commissioner Charles Carter, Commissioner Diane Ostmeyer, Alternate James Woodward , Mayor & Council Liaison Dawn Shepherd , Executive Director Renee Tullius, Administrative Manager Geula Sherman , Financial Services Manager III.SCHEDULED VISITORS None IV. UNSCHEDULED VISITORS None V. MINUTES A. Regular Meeting held December 9, 2009. COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 9, 2009. COMMISSIONER CARTER SECONDED THE MOTION . .,. . • • • Ayes: Nays: Abstained: Absent: Arterburn, Hara, Haynes, Carter, Bradshaw None None None The Chair declared the motion carried. VI. DIRECTOR'S REPORT A. Narrative Dawn Shepherd reported that automatic door closers were installed on the west facing doors to Simon Center. Roof replacement at Orchard Place is scheduled to start January 26 1h and the remodel of the trash room before the end of the month. Roofers were examining the roof at Simon Center January 51h . They will need to utilize parking places for operations and plan to offer incentives to the residents. B. Financial Reports Geula Sherman noted the sale of an older truck and the purchase of a new truck and plow for snow removal. Commissioner Haynes inquired into the Grant and Bonus Revenue entry of $11 , 141.46 in the Public Housing report section. Geula Sherman indicated it was a journal entry account correction offset and will follow up with information on the offsetting entry . Commissioner Haynes also inquired into insurance expenses and general expenses of the Voucher Program. Dawn Shepherd reported to the Board that the insurance expenses are related to workman's comp and general expenses to a legal matter involving the termination of a client due to police activity. C. Program Reports Dawn Shepherd reported on parties interested in the Normandy Apartments. A meeting re: property valuation is scheduled for I /7 /10. Commissioner Haynes questioned the subject of an inspection work order. Dawn Shepherd explained it is a work order issued as a result of an annual inspection of a unit made in conjunction with the annual recertification of the tenant. Staff will begin inspecting all units in preparation for the annual inspection buy REAC. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution 1 Approving the Write Off of Bad Debts 2 • • • MOTION COMMISSIONER HA YNES MOVED TO APPROVE RESOLUTION 1 TO WRITE OFF UN COLLECTIBLE TENANT ACCOUNT RECEIVABLE. COMMISSIONER HARA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Arterburn, Hara, Haynes, Bradshaw, Carter None None None The Chair declared the motion carried. B. Resolution 2 Approving Capital Fund Stimulus Grant Procurement Policy EHA's new Financial Management Specialist at HUD requested this exact resolution be passed by the EHA Board . MOTION COMMISSIONER HARA MOVED TO APPROVE RESOLUTION 2 APPROVING THE CAPITAL FUND STIMULUS GRANT PROCUREMENT POLICY. COMMISSIONER BRADSHAW SECONDED THE MOTION. Ayes : Nays: Arterburn, Hara, Haynes, Bradshaw, Carter None Abstained: None Absent: None The Chair declared the motion carried. VIII. INFORMATION AGENDA Commissioner Haynes found the FSS report comparison of various housing authorities very informative IX. GENERAL DISCUSSION A. Commissioner's Choice 3 • • • There were no questions or discussion . B. Director's Choice There were no questions or discussion. C. Council Communication There were no questions or discussion. IX. ADJOURNMENT Chair Arterburn noted that the executive Session would be held after the adjournment of the annual meeting. Commissioner Bradshaw moved the meeting be adjourned. Commissioner Haynes seconded the Motion. The Chair declared the meeting adjourned at 4:40 p.m. 4 ~,~ Englewood Housing Authority Board of Commissioners