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HomeMy WebLinkAbout2010-05-05 EHA MINUTES• • • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting May 5, 2010 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:00 p.m. on Wednesday, May 5, 2010 at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair, Ernie Arterburn. II. ROLL CALL Members Present: Members Absent : Also Present: Ernie Arterburn, Chair Rodger Hara, Vice Chair (Delayed) Beverly Bradshaw, Commissioner Charles Carter, Commissioner Jennifer Haynes, Commissioner (Delayed) Diane Ostmeyer, Alternate James Woodward, Mayor& Council Liaison None Dawn Shepherd, Executive Director Renee Tullius, Administrative Manager Geula Sherman, Financial Services Manager III.SCHEDULED VISITORS None IV. UNSCHEDULED VISITORS None V. MINUTES A. Regular Meeting held April 7, 2010. The Minutes were set aside until Vice Chair Hara and Commissioner Haynes arrived. Commissioner Carter corrected the reference to his statement on page 3, third paragraph . • • • Staff noted the correction; the sentence was deleted . At 4 :40pm the following motion was made . COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 7, 2010 AS CORRECTED. VICE CHAIR HARA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Arterburn, Bradshaw Hara, Haynes None Carter None The Chair declared the motion carried. VI. DIRECTOR'S REPORT A. Narrative Dawn Shepherd drew attention to the mei:no from Main Street Power at each board member's place setting out the updated schedule of the solar installations at Orchard Place and Simon Center. Mayor Woodward informed the board that the City's ESCO, Ameresco , also experienced funding challenges. Commissioner Carter inquired what effect the solar installation would have on Johnson Controls. Dawn Shepherd indicated that their calculation would take the solar system into account and may be revised when the system comes on line. Commissioner Carter asked if any additional problems had surfaced during the bathroom remodel of unit 101. Dawn Shepherd informed the Board that no additional issues were discovered and discussed the repairs necessary. Unit 101 was the first ground floor handicapped unit to undergo a bathroom remodel. EHA used it to develop a prototype of materials and methods to be employed in the remaining 5 handicapped units. All problems were mitigated. The upper level handicapped units will not have all of the same issues . Chair Arterburn commented on CHFA's scoring of the Management Review and the different categories. EHA received a Superior rating on General Appearance and Security , a Superior rating on Follow up and Monitoring of Project Inspections, a Superior rating on Maintenance and Standard Operating Procedures, a Satisfactory rating on Leasing and Occupancy, an Above Average rating on Tenant Services and a Satisfactory rating on General Management Practices resulting in an overall Satisfactory rating . Commissioner Haynes asked for the reasons EHA received an Above Average Score on the Tenant Services. CHF A does not explain the factors determining the scores but does indicate if there are changes to forms they require. The example of changing the 2 • • • inspections form to include language that the form is true and correct as of the date of the inspection was cited . Commissioner Haynes requested an update on the appeal of the SEMAP review. Dawn Shepherd reported that Section 8 staff discovered the discrepancy causing the incorrect reports. Vouchers that had been ported were double counted which impacted the accuracy of a number of reports. After submitting April data EHA will be able to make corrections to the data and submit a request for the information to be reviewed. Chair Arterburn confirmed that the Section 8 waiting list remained closed and the waiting list for the one bedroom units at Orchard Place and Simon Center had opened. 17 applications had been received to date for the one bedroom units. Dawn Shepherd reported that the hearing officer of the Section 8 termination hearing did find in favor of the housing authority terminating the voucher of the client involved in gang activity. B. Financial Reports Commissioner Carter asked how much additional interest would be earned by converting the EHA and SHA investments accounts from "Plus" accounts to "Prime" accounts. Geula Sherman will be able to report that amount approximately a month after the conversion . Geula Sherman reported that EHA did receive the disbursement from HUD for the FSS Program Coordinator and pointed out that the sale of the Normandy Apartments was recorded. C. Program Reports Chair Arterburn commented the occupancy rates looked good. There were no other questions or discussion. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution 7 Approving the Public Housing Operating Fund Budget. Geula Sherman noted that this annual submission is the basis of public housing's main operating subsidy. Commissioner Haynes asked ifEHA would be fully funded. A discussion of HUD's calculation of necessary funds into allocated funds ensured. HUD fully funds the allocated amount however the amount allocated frequently falls short of the amount necessary for operations . 3 • • • MOTION COMMISSIONER HA YNES MOVED TO APPROVE RESOLUTION 7 APPROVING THE PUBLIC HOUSING OPERATING FUND BUDGET. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Arterburn, Bradshaw, Haynes, Carter None Abstained: None Absent: Hara, ( delayed), The Chair declared the motion carried. VIII. INFORMATION AGENDA Commissioner Bradshaw stated that Marty Mossman's successful work with FSS clients becoming homeowners should receive recognition. It was mentioned that none of the FSS clients that have graduated to homeownership have gone into foreclosure. IX. GENERAL DISCUSSION A. Commissioner's Choice No issues were discussed B. Director's Choice All issues had been addressed. There was no further discussion . C. Council Communication There was no discussion. X EXECUTIVE SESSION The Board adjourned into Executive Session to discuss a legal communication . 4 XII ADJOURNMENT • Chair Arterburn declared the meeting adjourned at 6:00 p.m. • • E~C~-' Englewood Housing Authority Board of Commissioners 5 Dawn Shepherd, Executive Director Englewood Housing Authority Board of Commissioners