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Home My WebLink About2010-07-07 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting July 7, 2010 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:00 p.m. on Wednesday, July 7, 2010 at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Vice Chair Rodger Hara. II. ROLL CALL Members Present: Members Absent: Also Present: Rodger Hara, Vice Chair Beverly Bradshaw, Commissioner Charles Carter, Commissioner Jennifer Haynes, Commissioner James Woodward, Mayor& Council Liaison Diane Ostmeyer, Alternate Ernie Arterburn, Chair (Excused) Dawn Shepherd, Executive Director Renee Tullius, Administrative Manager Geula Sherman, Financial Services Manager III. SCHEDULED VISITORS None IV. UNSCHEDULED VISITORS None V. MINUTES A. Regular Meeting held June 2, 2010. COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING • • • AUTHORITY BOARD OF COMMISSIONERS HELD JUNE 2, 2010 COMMISSIONER CARTER SECONDED THE MOTION . Ayes: Nays: Abstained: Absent: Bradshaw, Haynes, Carter None Hara Arterburn The Vice Chair declared the motion carried. VI. DIRECTOR'S REPORT A. Narrative Dawn Shepherd reported that the renovation of the third handicapped bathroom at Orchard Place would begin the following week and distributed pictures of the unit in its' present condition and pictures of a renovated unit. The resident will temporarily move into a renovated unit. EHA arranged for the transfer of the residents' phone which is an emergency life line and for the installation of cable into that unit. EHA' s application for approval of the Energy Performance Contract with Johnson Controls was approved by HUD in record time-the fastest approval time so far. The exceptionally short time between application and approval is attributable to EHA making HUD aware of the urgency of new boilers being installed before the heating season and the excellent presentation both verbal and written by Mary Fox of JCI. Ms. Fox's application packet follows the HUD check list line by line allowing HUD to complete their review quickly. Mayor Woodward mentioned that Johnson Controls was a participant in a conference he attended. LED lighting was a subject discussed at the conference. A conversation regarding parking lot lighting followed. Mayor Woodward reported that the COE energy services agreement financing was at 5.88% interest with a 2% utility escalator. The contract between EHA and JCI is being negotiated and should be finalized shortly. The Grand Junction Housing Authority utilizes the Safe-T elements and is very pleased with their performance. EHA will charge the resident who brought in the mattress with bed bugs the cost of the extermination in his unit and the surrounding units. The amount of the Capital Funds Program grant to EHA for 2010 is very similar to the amount awarded for FY 2009 . 2 • • • Commissioner Haynes noted that the Douglas county waiting list is closed and should be listed as such . The application process for public housing and Simon Center has been streamlined. EHA no longer requires a copy of the social security card and picture id and a signed consent for background check form with the application. Those are collected when the applicant's name comes to the top of the waiting list. The board members congratulated staff on appealing the SEMAP score of satisfactory and attaining the revised score of high performer. Mayor Woodward explained that the organization PLACE was originally contacted by the Englewood Museum of Outdoors Art. PLACE is considering Englewood as the site for a sustainable, creative, affordable housing mixed used project. A percentage of the housing units in their projects are affordable, renting at 25% of market lease rate. Many funding sources are utilized to finance these projects. Mayor Woodward stated that although Flood Middle School was being considered as a possible site, the old Bally's Fitness location on Hampden was also being considered. B. Financial Reports Geula Sherman reported that although HUD agreed that EHA needed $42,000 for the voucher program, they provided only $28,000. 17 Sheridan vouchers were ported to Englewood to even out and balance utilization rates . Commissioner Haynes questioned the revenue received in excess of the budgeted revenue. Geula Sherman explained that revenue from the voucher program can vary and any change in the number of vouchers will alter the revenue. Also the revenue received from Comcast was not anticipated. Geula Sherman explained that although trash removal costs appear high they will balance out over the year. Vice Chair Hara congratulated Geula Sherman on her 25 year anniversary with EHA. C. Program Reports There were no questions. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution 10 Approving Amendments to the Section 8 Administrative Plan EHA is applying for 50 additional Housing Choice Vouchers under the HUD Fiscal Year 2009 NOF A for Rental Assistance for Non-Elderly Persons with Disabilities. Several 3 --------------------------------------· --- • • • addendums are required to be attached to the EHA Section 8 Administrative Plan in order to comply with the requirements of the NOFA. The first addendum is a Code of Professional Conduct for Employees, Officers and Employees of EHA and the second addendum covers fair housing, nondiscrimination, waiting list actions specific to housing choice vouchers and reasonable accommodations. Both were submitted to and approved by HUD. Staff noted clerical corrections to be made. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 10 APPROVING AMENDMENTS TO THE SECTION 8 ADMINISTRATIVE PLAN. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Hara, Bradshaw, Haynes, Carter None None Arterburn The Vice Chair declared the motion carried. B. Resolution 11 Approval of the Englewood Housing Authority Violence Against Women Act Policy. Commissioner Haynes noted that Littleton should be changed to Englewood and "will" to "well". Staff noted and will make clerical corrections. MOTION COMMISSIONER HA YNES MOVED TO APPROVE RESOLUTION 11 APPROVING THE ENGLEWOOD HOUSING AUTHORITY VIOLENCE AGAINST WOMEN ACT POLICY AS CORRECTED. COMMISSIONER BRADSHAW SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Hara, Bradshaw, Haynes, Carter None None Arterburn The Vice Chair declared the motion carried . 4 • • • C. Resolution 12 Approving Englewood Housing Authority Smoking Policy with Residents Using Oxygen . Commissioner Haynes suggested changing "should" to "shall" throughout the policy and also substituting "will" with "shall". Staff noted the changes to be made. MOTION COMMISSIONER HA YNES MOVED TO APPROVE RESOLUTION 12 APPROVING THE ENGLEWOOD HOUSING AUTHORITY SMOKING POLICY WITH RESIDENTS USING OXYGEN WITH THE CHANGES INDICATED. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Hara, Bradshaw, Haynes, Carter None None Arterburn The Vice Chair declared the motion carried. VIII. INFORMATION AGENDA Alternate Ostmeyer noted the date and time of the Board and Commissions Night and encouraged the board members to attend. Commissioner Bradshaw suggested a notice in The Citizen regarding EHA' s High Performer rating. The board members discussed the thank you note from the father of a successful participant in the Family Self Sufficiency program and the thank you note from the Piton Foundation. Dawn Shepherd attended a Tea for Volunteers at Bishop elementary. 150 people volunteered at Bishop this past school year. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bradshaw reported that funding was received for an additional trail -a walking path. B. Director's Choice 5 • • • All issues were addressed . C. Council Communication Mayor Woodward reported on sales revenues and reserves of the City and a new material that will be used in place of sand and salt on the streets next winter. X. ADJOURNMENT Commissioner Haynes moved the meeting be adjourned at 5:30 pm. Commissioner Carter seconded the motion. Vice Chair Hara declared the meeting adjourned . Rodger Har , Vice Chair Englewood using Authority Board of Commissioners 6 Dawn Shepherd, Executi e Director Englewood Housing Authority Board of Commissioners r