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HomeMy WebLinkAbout2010-09-01 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting September 1, 2010 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:00 p.m. on Wednesday, September 1, 2010 at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Vice Chair Rodger Hara. II. ROLL CALL Members Present: Members Absent: Also Present: Rodger Hara, Vice Chair Beverly Bradshaw, Commissioner Charles Carter, Commissioner Jennifer Haynes, Commissioner James Woodward, Mayor& Council Liaison Ernie Arterburn, Chair (Excused) Diane Ostmeyer, Alternate (Excused) Pat Rodriguez, Denver Regional Census Lee Applegate, EHA General Counsel Carrie Thomas, Johnson Controls, Inc. Lyle Schumann, Johnson Controls, Inc. Dawn Shepherd, Executive Director Renee Tullius, Administrative Manager Geula Sherman, Financial Services Manager III.SCHEDULED VISITORS Pat Rodriguez thanked EHA for volunteering the use of their board room as a "Be Counted Site". She reviewed the importance of the census data collected. Ms. Rodiguez characterized the American Community Survey as providing benchmark data and reported that Englewood had a 72% response rate. She stressed that much funding is dependent on the census data. A wealth of demographic data will be available in 2011 at American Fact Finder on www.census.gov. Ms. Rodriguez presented a plaque to the board in appreciation of the partnership between the Census Bureau and EHA . • • • Lee Applegate explained her role as general counsel and outlined the types of services she provided such as advice on policy issues, conflict of interest, housing programs, development, financing and tenant relations. She also represents several other housing authorities. Tenant relations issues can be concluded more successfully if they are approached on a case by case basis rather than utilizing a scheduled timetable culminating into legal proceedings as each case is unique. All residents have a constitutional right to their housing and cannot be terminated unless there is a material breach of the lease or numerous minor offenses. If damages are incurred, liens or garnishments can be utilized only if damages are awarded by the court. Legal Aid attorneys have stated they will appeal any case as far as possible. Legal Aid is funded by United Way and federal dollars. The cost of legal litigation to the EHA was discussed. The Board Members agreed that an annual review of legal issues would be very helpful Carrie Thomas and Lyle Schumann reported on the status of the financing proposals received from Saulsbury Hill and Bank of America regarding the Energy Performance Contract. Bank of America had the lowest interest rate but was unfamiliar with Section 8 New Construction (Simon Center) and decided to withdraw their proposal. Saulsbury Hill is at 5.49% interest with a 15 year term. The legal documents with Saulsbury Hill are nearly complete and many have been reviewed by the respective legal departments. It is possible that closing could be accomplished quickly, within one week. Financing with a 20 year term has become very hard to procure and the amendments and propositions on the Colorado ballot in the upcoming November elections have concerned financing institutions. Lyle Schumann stated that locating financing has taken longer than expected but their goal was to search out the best available. IV. UNSCHEDULED VISITORS None V. MINUTES A. Regular Meeting held July 7, 2010. COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JULY 7, 2010 COMMISSIONER HA YNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent : Hara, Bradshaw, Haynes, Carter None None Arterburn The Vice Chair declared the motion carried . 2 .. • VI. DIRECTOR'S REPORT • • A. Narrative Dawn Shepherd referenced the article regarding bed bugs provided to the board members . That article contained suggestions as to how to avoid them while traveling. Denver is 6th in a list of US cities ranked by reports of bedbugs. The EHA bed bug prevention plan has multiple steps: check residents' belongings prior to move in, at move in, after one month, to check any furniture brought into the building and to check residents' furnishings before they move out (so they do not disburse bedbugs throughout the building during their move). Rid-A-Pest was contacted for a preventative plan for the units. Common areas are being sprayed on schedule. Amory Host of Mainstreet Power contacted Dawn Shepherd regarding the installation of solar panels on the roof of Simon Center and Orchard Place . He remains hopeful that they will be able to finalize the financial transaction in September. B. Financial Reports There were no questions or discussion . Geula Sherman thanked the board for her 25 anniversary party. C. Program Reports There were no questions. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution 13 Opposing Amendments 60 and 61 and Proposition 101 Vice Chair Hara informed the board members that discussions with other housing professionals indicate that the effect of these amendments and proposition 101 would be financially detrimental to housing authorities and he urged the board members to approve the resolution. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 13 OPPOSING AMENDMENTS 60 AND 61 AND PROPOSITION 101. COMMISSIONER HA YNES SECONDED THE MOTION . 3 • • • Ayes: Nays: Abstained: Absent: Hara, Bradshaw, Haynes, Carter None None Arterburn The Vice Chair declared the motion carried. B. Resolution 14 To amend the 2010 Agency Consolidated Budget Geula Sherman explained that the biggest changes were due to the sale of the Normandy which affected both expense and revenue. MOTION COMMISSIONER HA YNES MOVED TO APPROVE RESOLUTION 14 AMENDING THE 2010 AGENCY CONSOLIDATED BUDGET. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Hara, Bradshaw, Haynes, Carter None Abstained: None Absent: Arterburn The Vice Chair declared the motion carried. VIII. INFORMATION AGENDA There were no questions or discussion. IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bradshaw reported she had seen a recent advertisement for short term rentals at The Normandy. B. Director's Choice All issues had been addressed. C. Council Communication 4 • • • Mayor Woodward reported the City was formulating the 2011 Budget. The budget for the Art Bus has been decreased and the City is trying to raise the shortfall from the private sector. The board members noted that many EHA residents use the Art Bus and concurred that EHA should make a donation to sustain it. Commissioner Carter moved that EHA include a $5,000 donation for the Art Bus in EHA's 2011 budget. Commissioner Bradshaw seconded the Motion. All board members were in agreement, voted aye and the Vice Chair declared the Motion passed. X. ADJOURNMENT Vice Chair Hara declared the meeting adjourned at 6:25pm. Rodger Hara, v · Englewood Hou · g Authority Board of Commissioners 5 Dawn Shepherd, Execu ive Director Englewood Housing Authority Board of Commissioners