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HomeMy WebLinkAbout2010-10-06 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting October 6, 2010 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:00 p.m. on Wednesday, October 6, 2010 at 3460 South Sherman Street, Suite 203 , Englewood, Colorado , 80113, by Vice Chair Rodger Hara. II. ROLL CALL · Members Present: Members Absent: Also Present: Rodger Hara, Vice Chair Beverly Bradshaw, Commissioner Charles Carter, Commissioner Jennifer Haynes, Commissioner James Woodward, Mayor& Council Liaison Diane Ostmeyer, Alternate Ernie Arterburn, (Excused) Carrie Thomas, Johnson Controls, Inc. Dawn Shepherd, Executive Director Renee Tullius, Administrative Manager · Geula Sherman, Financial Services Manager III. SCHEDULED VISITORS Carrie Thomas noted that the financing negotiations had reached a conclusion. The final paperwork was approved by each party's attorney on Monday October 4th and the closing documents were ready for signature_. Dawn Shepherd noted that the documents could be executed after approval of Resolution 16 which was made necessary by the reduction of the term of the financing from 20 to 15 years. Johnson Controls Inc. ordered the boilers for Orchard Place and Simon Center; the boilers are in Denver and the contractor is ready to install them. Jim Woodward clarified that the solar installation is not a component of the Energy Performance Contract with Johnson Controls, Inc. There were no further questions or discussion . • • • UNSCHEDULED VISITORS None V. MINUTES A. Regular Meeting held September 1, 2010. COMMISSIONER HA YNES MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 1, 2010 COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Hara, Bradshaw, Haynes, Carter None None Arterburn The Vice Chair declared the motion carried. VI. DIRECTOR'S REPORT A. Narrative Amory Host and Lex Cohen of Mainstreet Power have been in contact with Dawn Shepherd regarding the Power Purchase Agreement and subsequent installation of solar panels on the roof of Simon Center and Orchard Place. Legal counsel for both parties has been reviewing the Agreement. Installation will begin after the Agreement is signed. Installation must be complete by February 9th which is the deadline set by Xcel. Commissioner Haynes clarified that materials would take approximately 6 weeks to secure. Carrie Thomas noted that the savings to be realized by the solar were benchmarked in the Energy Performance Contract. Mayor Woodward commented that the City was not able to obtain the longer term financing either and complimented Carrie Thomas on a "good job" locating financing. Commissioner Carter inquired into the proposed cost of the Rid-A-Pest bed bug preventative plan. Dawn Shepherd informed the Board that, as proposed, the cost was $10,000 but that EHA requested an alternate plan emphasizing careful inspection and chemical sprays only in confirmed cases. EHA had not yet received that proposal or an estimate of the cost. Commissioner Carter expressed interest in the Thermal Remediation technology. EHA Operations Manager, Jim Hamit, is scheduled to observe a demonstration and will report on the outcome. Littleton Housing Authority did not purchase a dog to locate bed bugs after travel to research the training of the dogs . 2 , • • • Littleton decided not to proceed at this time. There are, however, several local companies who provide that service . Unauthorized residents have continued to be a problem at a unit in Simon Center. In such a situation the resident is warned that this can result in the loss of housing and if it continues the resident may be asked to relocate. Eviction can occur as a last resort. Commissioner Carter discussed the upcoming Holiday Celebration dinner for the residents of both Simon Center and Orchard Place at the Malley Center. There is no cost to EHA for using the Malley Center however EHA did hire the Malley Center Band to provide entertainment. Dawn Shepherd and Renee Tullius met with Arapahoe County staff to discuss a grant application for replacement furnaces for the family duplex units. The County staff suggested also contacting the County Weatherization department. EHA will submit an application to the County for CDBG funding and will also contact Weatherization to research that opportunity. Dawn Shepherd discussed ArapaHOME and its' mission to prevent, respond to and to end homelessness. EHA is soliciting bids to replace unit door locks and door hardware at Orchard Place. Key cards will continue to be required to enter the building . B. Financial Reports Geula Sherman noted the transfer of $75,000 into investments and the expenditure to replace outdated office computers and software. Program Reports Vacancies are usually filled in 7 to 10 days even when the unit is remodeled. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution 15 Approving the 2011 Annual Agency Plan HUD requires that Public Housing Authorities submit an agency plan annually. The office hours at Orchard Place will be added to the EHA Plan prior to submission. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE RESOLUTION 15 APPROVING THE 2011 EHA ANNUAL AGENCY PLAN. COMMISSIONER HAYNES SECONDED THE MOTION . 3 ., • • • Ayes: Nays: Abstained: Absent: Hara, Bradshaw, Haynes, Carter None None Arterburn The Vice Chair declared the motion carried . B. Resolution 16 to Approve the Lease Purchase Agreement with Saulsbury Hill Financial MOTION COMMISSIONER CARTER MOVED TO APPROVE RESOLUTION 16 APPROVING THE LEASE PURCHASE AGREEMENT WITH SAULSBURY HILL FINANCIAL. COMMISSIONER HA YNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Hara, Bradshaw, Haynes, Carter None None Arterburn The Vice Chair declared the motion carried . C. Approval of EHA Salary/Pay Classification In 2009 Nelrod performed a salary survey for EHA. In 2010 Mountain States Employers Council , for the first time, conducted a salary survey of local housing authorities. Although not a member, EHA participated at their invitation. As a participant Mountain States shared the results with EHA. EHA proposes to utilize the results in all categories with the exception of Maintenance . EHA does not believe the Mountain States survey accurately reflects the level of competence and customer service our maintenance staff displays. EHA reviews pay classifications/salaries annually. MOTION COMMISSIONER BRADSHAW MOVED TO APPROVE THE SALARY IP A Y CLASSIFICATION SCHEDULE AS PROPOSED. COMMISSIONER CARTER SECONDED THE MOTION . 4 • • • Ayes: Nays: Abstained: Absent: Hara, Bradshaw, Haynes, Carter None None Arterburn The Vice Chair declared the motion carried. D. D. Resolution 17 to Appr'ove the Adjustment of the Payment Standard For Section 8 Voucher Program to 90% of Fair Market Rents MOTION COMMISSIONER HA YNES MOVED TO APPROVE RESOLUTION 17 APPROVING THE ADJUSTMENT OF THE PAYMENT STANDARD FOR SECTION 8 VOUCHER PROGRAM TO 90% OF FAffi MARKET RENTS. COMMISSIONER CARTER SECONDED THE MOTION. Ayes: Nays:· Abstained: Hara, Bradshaw, Haynes, Carter None None Absent: Arterburn The Vice Chair declared the motion carried. VIII. INFORMATION AGENDA The estimated property taxes EHA would owe if Amendment 61 passes and the monetary incentive for EHA to maintain a low loss ratio re: insurance was briefly discussed. IX. GENERAL DISCUSSION A. Commissioner's Choice There was no discussion. B. Director's Choice The possibility that a November meeting may not be required was noted . 5 .. ,, ' • • • X. C. Council Communication Mayor Woodward reported that the City 2011 Budget was approved. The Art Bus was funded at $70,000. EHA will contribute $5,000. Orchard Place and Simon Center contributed $500 each. Donations are being sought from the private sector. ADJOURNMENT Commissioner Bradshaw moved to adjourn the meeting. Commissioner Haynes seconded the motion. Vice Chair Hara declared the meeting adjourned at 5:10pm. Ernie Arter , Chair Dawn Shepherd, Executi Director Englewood Housing Authority Board of Commissioners Englewoo Housing Authority Board of Commissioners 6 • • • THE NOVEMBER 2010 BOARD MEETING WAS CANCELLED DUE TO LACK OF QUORUM AND WAS NOT RESCHEDULED .