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HomeMy WebLinkAbout2010-12-01 EHA MINUTES• • • I. CALL TO ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting December 1, 2010 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 4:00 p.m. on Wednesday, December 1, 2010 at 3460 South Sherman Street, Suite 203, Englewood, Colorado, 80113, by Chair Ernie Arterburn. II. ROLL CALL Members Present: Members Absent: Also Present: Ernie Arterburn, Chair Rodger Hara, Vice Chair Beverly Bradshaw, Commissioner Charles Carter, Commissioner Jennifer Haynes, Commissioner Diane Ostmeyer, Alternate James Woodward, Mayor& Council Liaison, (Excused) . Dawn Shepherd, Executive Director Renee Tullius, Administrative Manager Geula Sherman, Financial Services Manager III.SCHEDULED VISITORS There were no scheduled visitors. UNSCHEDULED VISITORS There were no unscheduled visitors. V. MINUTES A. Regular Meeting held October 6, 2010. COMMISSIONER BRADSHAW MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING • • • AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 6, 2010 COMMISSIONER CARTER SECONDED THE MOTION . Ayes: Nays: Hara, Bradshaw, Haynes, Carter None Abstained: Arterburn Absent: None The Chair declared the motion carried. VI. DIRECTOR'S REPORT A. Narrative Dawn Shepherd noted that the office building had been repainted and weather stripping had been installed on the doors. Outside lighting improvements are planned. The ramp access will be upgraded with a new flooring surface and a new guard rail on the north end. Commissioner Carter commented that the newly remodeled lobby and floor at Orchard Place was very attractive. Commissioner Haynes clarified that it was a capital improvement and did not fall under the Energy Performance Contract with Johnson Controls, Inc . B. Financial Reports Geula Sherman noted the September and October financials were included in the board packet. Notable aspects are: the financial statements include the budget amendments approved at the September board meeting; the statements reflect the return to the voucher account of a client's escrow ·of $12,000 after 5 months of attempting to locate the client; and the purchase of a jumbo CD. C. Program Reports The buildings are fully occupied with active waiting lists. The waiting lists were purged earlier in the year; disabled applicants were offered the opportunity to transfer to the Section 8 waiting list. 84 applicants chose to transfer to the Section 8 waiting list as of the date and time of their initial application. The board members briefly discussed The Normandy Apartments. Dawn Shepherd noted the improvements the new owner had made and characterized the new owner as a good neighbor. Commissioner Haynes commented Sheridan vouchers were not 100% utilized. Geula Sherman noted that over leasing in the earlier part of 2010 necessitated underutilization 2 • VII. • • in the last several months of the year so as to not be over utilized and over budget year to date at the end of 2010. Dawn Shepherd noted the very difficult balancing act to coordinate PIC reporting, budget and voucher utilization and the hard work necessary by Geula Sherman and Delicia Olguin to maintain a balance. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS Geula Sherman noted that preparation of the 2011 Budget was easier due to the sale of the Normandy early in 2010 and that in 2011 all programs would be self-sustaining. Health insurance costs decreased 9% as negotiated by Joan Weber, City of Englewood. There should be no large draws from reserves in 2011. EHA's contribution to the Art Bus is reflected in the budget. Total revenue declined in 2011 due to the sale of the Normandy. Fewer capital projects are scheduled in 2011 as projects will be completed under the lease payments made pursuant to the Energy Performance Contract with Johnson Controls, Inc. Vice Chair Hara noted that the 2011 NAHRO conference would be held in Vail as in 2010. Staff travel could be expected to remain at the 2010 level for that event. Vice Chair Hara noted the decrease in utility expense. Although JCI expects EHA to experience a 30% decrease in utilities, EHA chose to incorporate a 20% decrease in making its budget projections. The office building remains fully leased. The leases do not contain an annual rent increase adjustment provision. EHA determines the timing of rent increases by the local market conditions. Pest control expenses in public housing were noted. EHA anticipates that this will be accomplished with careful investigative and preventative measures. EHA continues to investigate the heat method of bed bug extermination. Commissioner Haynes noted the income variance in the voucher program operating income. This is determined by the number of units and the subsidy which routinely varies from month to month. The 2011 budget is based on the best information available. The increase in the Simon Center interest income is a result of a larger balance in the program. Chair Arterburn noted the decrease in cell phone expense. Commissioner Bradshaw inquired into properties for sale and noted the low amount of the office building utility expense. Geula Sherman will verify the utilities. Commissioner Arterburn complimented Geula Sherman on a job well done. A. Resolution 18 Approving the EHA Consolidated Operating Budget for Fiscal Year Ending December 31, 2011 MOTION 3 • • • VIII. IX. COMMISSIONER HARA MOVED TO APPROVE RESOLUTION 18 APPROVING THE EHA CONSOLIDATED OPERATING BUDGET FOR FISCAL YEAR ENDING DECEMBER 31, 2011. COMMISSIONER HA YNES SECONDED THE MOTION. . Ayes: Nays: Abstained: Absent: Arterburn, Hara, Bradshaw, Haynes, Carter None None ·None The Chair declared the motion carried. INFORMATION AGENDA There was no discussion. GENERAL DISCUSSION A. Commissioner's Choice B. There was no discussion . Director's Choice The Simon Center lobby floor was being removed; tile installation will take place next week. EHA is searching for furniture for the lobby. The boilers have been replaced. The new hot water domestic water heater will be installed next week. EHA entered into a Power Purchase Agreement with Mainstreet Power which includes the installation of solar panels. Mainstreet has received an extension of the February deadline from Xcel. All buildings were decorated for the holiday season. The lights were turned on Thanksgiving night. C. Council Communication Alternate Ostmeyer wished everyone Happy Holidays. Vice Chair Hara noted his sinjirig group would be performing Celtic carols at The Terraces at 4:00 pm on December 18 . Commissioner Carter noted that the January meeting would be his last meeting and stated that it had been a pleasure serving on the board . 4 ~ ... • • • X. ADJOURNMENT Commissioner Hara moved to adjourn the meeting. Commissioner Haynes seconded the motion. Chair Arterburn declared the meeting adjourned at 5:20pm. The Board adjourned into Executive Session to discuss a personnel matter, Rodger Hara, Englewood Ho · g Authority Board of Commissioners {~ 5 Dawn Shepherd, Execu ve Director Englewood Housing Authority Board of Commissioners