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HomeMy WebLinkAbout2000-01-05 EHA MINUTES• • • I. II. ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting January 5, 2000 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:55 p.m. on Wednesday, January 5, 2000, at 3460 South Sherman Street , Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. ROLL CALL Members Present: Members Absent: Also Present: Debi Medlock, Chairman Norleen Norden, Vice-Chair ·' Don Bobeda, Commissioner (arrived at 6:10 p .m.) Shawn Leonard, Commissioner (arrived at 6:10 p.m.) Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio None Cheryl St. Clair, Executive Director Jo Hamit, Housing Programs Manager Dean Rohr, Maintenance Administrator III. STUDY SESSION Nothing presented. IV. MINUTES A. Regular Meeting held December 8, 1999. MOTION VICE-CHAIR NORDEN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 8, 1999 AS WRITTEN. COMMISSIONER ED SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard, Sanborn None None None The Chairman declared the motion carried. • • • EHA BOC Regular Meeting 01-05-00 V. PRESCHEDULED VISITORS No prescheduled visitors. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: Residents have indicated that they no longer wish to have a Resident Council. An Activities Committee was established but disbanded within a very short period of time. The Resident Council Officers have signed the Council's bank account over to the EHA for administration. EHA staff is hopeful that when the new Case Worker through the ACE program is hired, interest in a new Resident Council may be generated. CHAF A is in the process of recruiting applicants for the EHA's Case Worker position through the ACE program. Those who meet CHAFA's selection criteria will be referred to the EHA for the application and interview process. A contract has been signed with a vendor for replacement of the fire alarm panel. This portion of the CIAP improvements should be completed by the end of February . EHA staff is meeting with the engineering consultant hired for remediation of the water seepage problem. Now that the Public Housing budget for 2000 has been approved, it is more clear how much money is available for this extensive repair. A request for emergency funding will be submitted to HUD for any anticipated costs over and above uncommitted CIAP funds. Due to poor weather, turnout for a Section 8 program participant Christmas party was lower than expected. A great deal of food remained after the party. The following day, Orchard Place residents were invited to the community room where they could partake of a hot meal prepared by EHA staff. There were no problems realized at Orchard Place due to Y2K conversion. Since the on-site Resident Caretakers were replaced with on-call Maintenance Technicians, EHA staff is noticing that residents who tended to rely on the Resident Caretakers for personal needs such as medical assistance and transportation are relocating to assisted care, live with family, etc. This change inadvertently helped to resolved the issue of transitional residents without the EHA having to take a hard line . 2 c:\windows\winword\doc\Board Minutes O 1-05-00 • • • · EHA BOC Regular Meeting 01-05-00 2. Simon Center: Due to the extent of preparation and repair work necessary to facilitate the plumbing replacement, residents will need to be relocated out of the building on a floor-by-floor basis. Management is exploring different options to meet the needs of residents during the relocation process. Meetings will be held with residents to inform them of the overall project and their relocation options during this process. 3. Public Housing Family Duplexes: EHA maintenance staff have started work on some of the major repair items listed to renovate the ten duplex units. HUD inspections are scheduled for January 31, 2000. Repairs and upgrades are not planned to be completed by this date. The EHA does, however, plap to achieve a higher annual score from the HUD inspector due to repairs and upgrades on major items completed by the inspection date. 4. Waiting List: The Section 8 program currently has more than 400 cards on record for lottery drawings. A final drawing will be held December 31, 1999 after which all remaining lottery cards will be destroyed. Waiting lists for Simon Center and Orchard Place are closed at this point but will likely open in the near future. 5. Section 8 Existing: All program participants were invited to a Christmas party hosted by the EHA at the Malley Center. A number of EHA vendors contributed money or gifts to sponsor this event. Attendees enjoyed two performances by a magician and refreshments. Santa was present to meet with children and reward each of them with a nice gift. Photos of children with Santa were taken and given to parents. There were no significant problems realized in the Section 8 programs due to Y2K convers10n. 6. The Courtyard: Two members of the EHA maintenance crew have been working to complete all punch list items . Five units have been sold, and an offer is anticipated for one of the remaining five units. Those who purchase units with a basement will have one of three options: 1) Have the EHA hire a contractor to finish the basement with a bedroom, 2) Have the EHA hire a contractor to finish the basement as a recreation area, 3) Hire a self-selected contractor to finish the basement in accordance with City codes and approval processes and be reimbursed by the EHA an amount not to exceed the expense of options 1 and 2. 7. A VS Student Built House 3740 S. Inca: Construction is on schedule and within budget. 3 c:\windows\winword\doc\Board Minutes O 1-05-00 • • EHA BOC Regular Meeting 01-05-00 B. Financial Report Financial Reports for the month of November 1999 were available for review. C. Program Reports Noted. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution No. 1, Series of 2000, Writing off Un collectible Tenant Accounts Receivable for Section 8 New Construction Program. B. Resolution No. 2, Series of 2000, Writing off Uncollectible Tenant Accounts Receivable for Low Rent Public Housing Program. C. Resolution No. 3, Series of 2000, Approving Transfer of $100,000 from Certificate Reserve Account to Public Housing Account. D. Resolution No. 4, Series of 2000, Amending Article III-Meetings of the By-laws of the Englewood Housing Authority. · MOTION COMMISSIONER BOBEDA MOVED TO: A. APPROVE RESOLUTION NO. 1, SERIES OF 2000, WRITING OFF UNCOLLECTIBLE TENA.l'l"T ACCOUNTS RECEIVABLE FOR SECTION 8 NEW CONSTRUCTION PROGRA.l'\1. B. APPROVE RESOLUTION NO. 2, SERIES OF 2000, WRITING OFF UN COLLECTIBLE TENA.l'l"T ACCOUNTS RECEIVABLE FOR LOW RENT PUBLIC HOUSING PROGRAM. C. APPROVE RESOLUTION NO. 3, SERIES OF 2000, APPROVING TRANSFER OF $100,000 FROM CERTIFICATE RESERVE ACCOUNT TO PUBLIC HOUSING ACCOUNT. D. APPROVE RESOLUTION NO. 4, SERIES OF 2000, AlVIENDING ARTICLE III-MEETINGS OF THE BY-LAWS OF THE ENGLEWOOD HOUSING AUTHORITY . 4 c:\windows\winword\doc\Board Minutes O 1-05-00 • ••••••• • EHA BOC Regular Meeting 01-05-00 COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard, Sanborn None None None The Chairman declared the motion carried. E. Contract for asbestos removal at Simon Center. MOTION COMMISSIONER BOBEDA MOVED TO AW ARD THE CONTRACT FOR ASBESTOS REMOVAL AT SIMON CENTER TO DARO TECH. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard, Sanborn None None None The Chairman declared the motion carried. F. Plumbing repair contract at Simon Center and request to HUD for special funding. MOTION VICE~CHAIR NORDEN MOVED TO SUBMIT APPLICATION TO HUD FOR EMERGENCY FUNDING FOR REPAIR OF THE PLUMBING SYSTEM AT SIMON CENTER. VICE-CHAIR NORDEN FURTHER MOVED TO AW ARD THE CONTRACT FOR PLUMBING REPAIR AT SIMON CENTER TO AMERICAN MECHANICAL SERVICES, INC. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard, Sanborn None None None The Chairman declared the motion carried . 5 c:\windows\winword\doc\Board Minutes O 1-05-00 • • • EHA BOC Regular Meeting 01-05-00 VIII. INFORMATION AGENDA Nothing Presented. IX. GENERAL DISCUSSION A. Commissioner's Choice Vice-Chair Norden asked for an update on efforts to convert some of the EHA's senior apartment units to assisted living. EID St. Clair will research tµis and present her findings in the Director 's Report next month. · Vice-Chair Norden also wished to readdress the possibility of the EHA developing a program similar to the City's Rehab Loan Program. EID St. Clair has met with the City of Englewood's Housing Task Force. The suggested role of the EHA would be to purchase housing targeted and secured by the City for demolition and new construction or possible rehabilitation. Vice-Chair Norden wished to find out what direction and purpose the City is taking with its housing programs so that the EHA may make efforts to fill in any gaps . EID St. Clair suggested reinstituting a "BUILD" type of program with a focus on first-time home ownership. EID St. Clair will meet again with the Housing Task Force to get a better idea where the EHA fits into the picture . Vice-Chair Norden reported that a resident at one of the EHA 's high-rise buildings had spoken with her. She expressed heartfelt gratitude toward EHA staff for allowing her to have a pet in her apartment and helping her to gather all the infonnation necessary to comply with the pet policy. B. Director's Choice A variance was granted at the Planning and Zoning hearings to rezone the Arapahoe House for use as a Family Resource Center. An opinion has been received from the City Attorney's office that once the use of the building is changed, the use would have to remain static unless there were another hearing to change it again. There is some concern that the owners of the Arapahoe House will not want to take this risk. The EHA has made an offer on an 42-unit apartment building at 3550 S. Pennsylvania, The Normandy Apartments . The EHA will be notified by Friday, January 7, 2000 whether or not the offer has been accepted. If accepted, Board approval will be requested to begin inspections , the search for financing, etc. Colonial Bank has offered the EHA a tax- exempt mortgage rate . An earnest payment of $100,000 has been deposited into a market interest-bearing account, and accrued interest will be credited at closing . 6 c:lwindows\winword\doc\Board Minutes O l-05-00 • • • EHA BOC Regular Meeting 01-05-00 x. EID St. Clair indicated interest in working with the City of Englewood and a private developer to develop the southwest comer of South Broadway and Girard Avenue. This land is currently vacant. The idea of retail units along Broadway with 70 to 80 apartments above and behind them was discussed. The EHA could set specific goals for occupancy such as marketing to senior currently living downtown, mixed income, etc. Mary Ryan-Ozburn, Special Projects Manager, has resigned effective December 31, 1999 . Geula Sherman, Accounting Technician II has been promoted to Financial Services Manager effective January 1, 2000. An Administrative Clerk position will be created with anticipation of hire within the next two months. EID St. Clair wished to thank Dean Rohr, Maintenance Administrator, for his hard work and special attention to the plumbing project at Simon Center and for his willingness to assists with the final work at The Courtyard. C. City Council Communication Ex-Officio Bradshaw presented an article from a Colorado Springs newspaper which highlighted a new homeless facility. She suggested that the Homeless Alliance consider requesting Arapahoe County funds under CDBG, HOME and TANF to construct a new family resource center in Englewood. She felt that shelter options such as the Arapahoe House were worthy, but should be considered as fall-back options. EXECUTIVE SESSION MOTION VICE-CHAIR NORDEN MOVED TO ENTER INTO EXECUTIVE SESSION TO DISCUSS A LEGAL MATTER. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard, Sanborn None None None The Chairman declared the motion carried . 7 c:\windows\winwordldoc\Board Minutes O I-OS-00 • • • EHA BOC Regular Meeting 01-05-00 MOTION COMMISSIONER BOBEDA MOVED TO RECONVENE THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING. VICE-CHAIR NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard, Sanborn None None None The Chairman declared the motion carried. MOTION VICE-CHAIR NORDEN MOVED TO ENTER INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL MATTER COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard, Sanborn None None None The Chairman declared the motion carried. MOTION COMMISSIONER BOBEDA MOVED TO RECONVENE THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING. VICE-CHAIR NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard, Sanborn None None None The Chairman declared the motion carried . 8 c:\windowslwinword\doc\Board Minutes 01-05-00 • • • EHA BOC Regular Meeting 01-05-00 XI. ADJOURNMENT MOTION VICE-CHAIR NORDEN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 5, 2000 AT 9:00 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chairman Cheryl St. Clair, Executive Director 9 c:\windows\winword\doc\Board Minutes O 1--05-00