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Home My WebLink About2000-02-02 EHA MINUTES• • • I. ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting February 2, 2000 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:55 p.m. on Wednesday, February 2, 2000, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chairman Norleen Norden, Vice-Chair (late arrival) Don Bobeda, Commissioner (late arrival) Shawn Leonard , Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio None Cheryl St. Clair, Executive Director Jo Hamit, Housing Programs Manager A. Regular Meeting held January 5, 2000. MOTION COMMISSIONER LEONARD MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 5, 2000 AS WRITTEN. COMMISSIONER ED SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Medlock, Norden, Bobeda, Leonard, Sanborn None None Absent: None The Chairman declared the motion carried. • • • EHA BOC Regular Meeting 02-02-00 V. PRESCHEDULED VISITORS No prescheduled visitors. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: The first set of drawings for the fire alarm panel installation were forwarded to Ben Green, Fire Marshall. After making a few minor adjustments to the plan, the drawings were approved, and the project continues to progress. The engineer for the exterior water seepage problem is now in the design phase. The EHA will be doing Requests For Qualification for the very specialized work to be performed. This project is anticipated to begin in June after the repairs of the plumbing system at Simon Center are completed. Repairs at Orchard Place are expected to be completed by September. The HUD inspector conducted inspections of random units, building systems, interiors and exteriors. A few minor items were noted, each of which will be resolved immediately . 2. Simon Center: HUD inspection is scheduled for Friday, February 11, 2000. Asbestos abatement and plumbing repair has begun. Valves have been replaced so that service may be shut off to individual sections of the building rather than the entire building being down through the entire repair process. The residents from the first wing of the sixth floor have relocated temporarily, and their units sealed off from the work in the hallways. Staff, contractors and residents are making superior efforts to work together and make this process as smooth as possible for all concerned . 3. Public Housing Family Duplexes: The HUD inspector's response indicated that these units are in much better condition that they were last year. 4. Waiting List: The wait list for the Public Housing family duplexes is close to being exhausted and will be reopened soon. The one-bedroom wait list for Simon Center and Orchard Place is being monitored carefully. The goal is to be able to offer housing to everyone currently on the list by the end of this year. Turnover and response of current applicants will determine when the list will actually reopen. A final lottery drawing was conducted for the Section 8 program. Enough cards were drawn to cover anticipated turnover in the program in the year 2000. All remaining lottery cards were destroyed . 5. Section 8 Existing: Nothing new to report. 2 c:\windows\winword\doc\Board Minutes 02-02-00 • • • EHA BOC Regular Meeting 02-02 -00 6. The Courtyard: Bids are out for finish work in the basements of three units . The front sidewalks and the curb cuts have been completed. The alley will be paved sometime in Spring. All current punch list items have been completed and all units are clean and ready for move in. The contract with Real Estate Agent, Evelyn Manning, is up for renewal. She has offered a new contract which suggests lowering the cost of the remaining Courtyard units and increasing her commission for sale. The consensus of the Board was to reduce the cost of each unit by half the difference between the current cost and the appraisal value. If not sold after four weeks, the cost will be reduced to the actual appraisal value. The EHA will entertain offers from potential buyers . An offer will be made to Evelyn Manning for a six-week extension of her contract at the current comm1ss1on. 7. AVS Student Built House 3740 S. Inca: Inspections are being conducted on building systems. Insulation and drywall are the next phase of construction. The project is still on schedule . B. Financial Report Financial Reports for the month of December 1999 (year end) were available for review . EID St. Clair indicated that the year-end reports reflect all accrued costs and approved write offs. A brief review was given for all program budgets. Overall the EHA profited close to $300,000 in 1999 . This money is held in an investment sweep account. The EHA sweep account will be moved from Vectra Bank to Colonial Bank. Colonial Bank offers a number of advantages not currently available through Vectra Bank, e .g. no charges or fees, a business credit card, and full sweep of funds. C. Program Reports Noted . c :\windows\winword\doc\Board Minutes 02-02-00 3 EHA BOC Regular Meeting 02-02-00 • VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS • • A . Amendment to FSS Contract with Arapahoe/Douglas Works! For Section 8 Tenant- Based Program. MOTION VICE-CHAIR NORDEN MOVED TO EXTEND THE EXISTING CASE MANAGEMENT SERVICES CONTRACT WITH ARAPAHOE/DOUGLAS WORKS! FOR THE ENGLEWOOD HOUSING AUTHORITY SECTION 8 EXISTING PROGRAMS FROM JANUARY 31, 2000 TO JANUARY 31, 2001. THE CONTRACT AMOUNT SHALL NOT EXCEED $3,250 PER MONTH FOR THIS TIME PERIOD FOR CASE MANAGEMENT SERVICES. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Medlock, Norden, Bobeda, Leonard, Sanborn Nays: None Abstained: None Absent: None The Chairman declared the motion carried . VIII. INFORMATION AGENDA Nothing Presented. IX. GENERAL DISCUSSION A. Commissioner's Choice Vice-Chair Norden asked about the status of the Western Arapahoe County Homeless Alliance. EID St. Clair indicated that she had not received an update since the last meeting of the EHA Board. Ex-Officio Bradshaw reported that Arapahoe County Commissioners are pushing to keep the Arapahoe House under its current use. B. Director's Choice EHA staff will be making design recommendations to an artist through Creative Image for a new EHA logo . Restrictions on use of a tree or the color green will help to differentiate the EHA's logo from the City's . 4 c:\windows\winword\doc\Board Minutes 02-02-00 " e • • EHA BOC Regular Meeting 02-02-00 X. XI. The EHA made an offer on The Normandy apartment building at 3550 S. Pennsylvania. The offer was accepted with an "as is" condition addendum. This is an unacceptable condition, and EID St. Clair resubmitted the offer with changes necessary for the EHA to realize full buyer opportunities. C. City Council Communication Residential developer, Trammel Crow, fast-tracked the plans for development at City Center Englewood. The Walmart construction started January 31. City Hall offices are scheduled to move the weekend of June 9, 2000. The proposal for retail and housing development on the comer of South Broadway and Girard A venue was opposed by the Englewood Downtown Development Association (EDDA). EXECUTIVE SESSION No Executive Session ADJOURNMENT MOTION VICE-CHAIR NORDEN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 2, 2000 AT 7:17 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. THE MOTION CARRIED. ~~~¥-Debi Medlock, Chairman Cheryl St. Cla·r, Executive Director 5 c:\windows\winword\doc\Board Minutes 02-02-00