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Home My WebLink About2000-03-01 EHA MINUTES• • • I. II. III. ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting March 1, 2000 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:25 p.m. on Wednesday, March 1, 2000, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Vice-Chair Norleen Norden. ROLL CALL Members Present: Norleen Norden, Vice-Chair Shawn Leonard, Commissioner (late arrival) Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Members Absent: Debi Medlock, Chairman Don Bobeda, Commissioner Also Present: Cheryl St. Clair, Executive Director Jo Hamit, Housing Programs Manager STUDY SESSION Nothing presented. IV. MINUTES A. Regular Meeting held February 2, 2000. MOTION COMMISSIONER LEONARD MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLE'WOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 2, 2000 AS WRITTEN. COMMISSIONER ED SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden,Leonard,Sanborn None None Medlock, Bobeda The Vice-Chair declared the motion carried. , • • • EHA BOC Regular Meeting 03-01-00 B. Annual Meeting held February 2, 2000. MOTION COMMISSIONER LEONARD MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE ANNUAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 2, 2000 AS WRITTEN. COMMISSIONER ED SANBORN SECONDED THE MOTION. Ayes: Nays: Norden,Leonard,Sanborn None Abstained: None Absent: Medlock, Bobeda The Vice-Chair declared the motion carried. V. PRESCHEDULED VISITORS VI. No prescheduled vis itors . DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: The EHA has hired Heidi Sahl as the Service Coordinator for residents at Orchard Place and Simon Center. A reception was held at Orchard Place to introduce her to residents of the building. CHAF A representatives were present to explain the ACE program and the types of services which could be made available to residents with the assistance of Ms. Sahl. Residents appear to be excited to have Heidi on board. Ben Green, Fire Marshall , made some changes to the plan for replacement of the fire alarm panel. Approval is still pending. 2. Simon Center: Heidi Sahl, Service Coordinator, will wait to work with Simon Center residents until after the plumbing project at Simon Center is completed . A fire alarm in a common area of the building sounded due to a loose connection. It was discovered that this alarm was not connected to fire dispatch. A full inspection of the building alarms system concluded that two common area hallway alarms were not connected to dispatch. This will be rectified immediately. Staff may request funding in the 2001 budget for upgrade of the fire alarm system which will mirror the new system at Orchard Place. 2 c:\windows\winword\doc\Board Minutes 03-01-00 .,. • • • EHA BOC Regular Meeting 03-01-00 Plumbing replacement, construction and temporary relocation of residents are all going smoothly. Staff and contractors are making extra efforts to see that residents realize the least possible disruption. On-Call Maintenance Technician, Bill Dale, recently underwent extensive surgery. He and his wife have decided to resign their position as Maintenance Technicians effective February 29, 2000 . This position will be advertised with the option of a rent-free apartment at Orchard Place . 3. Public Housing Family Duplexes: Nothing new to report. 4. Waiting List: Nothing new to report. 5. Section 8 Existing: Outreach to _ landlords will be a priority in the following months . At this point, Vouchers are available, and families need the assistance but are not able to locate eligible housing . Discussion ensued regarding some of the possibilities for outreach. 6. The Courtyard: Unit #3 is under contract and is scheduled to close on March 17. A contract was received on unit #8 today . After the closing of unit numbers 3 and 8, the construction loan will be paid in full. The EHA's initial expense for the land and the profit from sale of the all of the townhome units will be realized with sale of the final three units. Only one bid has been received for finish work in the basements. The bid was double what that architect estimated. Bids will be reissued for this project. The hand rail on the exterior stairway has been installed, the alley will be finished as soon as weather permits for paving and concrete work, and the landscaper has been retained for further plantings of trees and bushes in the spring. 7 . AVS Student Built House 3740 S. Inca: Progressing on schedule. Proposed drawings for the next A VS house are being prepared by architecture students and will be ready for initial review in April or May. B. Financial Report Financial Reports for the month of January 2000 were available for review. EID St. Clair reviewed items such as accruals and under-budget items which will balance out through the year . 3 c :\windows\winword\doc\Board Minutes 03-01-00 • • • EHA BOC Regular Meeting 03-0 l-00 C. Program Reports Discussion ensued regarding increasing contract rents, lease-up rates and number of rentals in Englewood relative to owner-occupied units. Ex-Officio Bradshaw estimated that only 1 % ofrental units in Englewood are leased with Section 8 subsidy . VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution No. 7, Series 2000, Approving Submission of HUD Form 50072, PHAS Certification. MOTION COMMISSIONER LEONARD MOVED TO APPROVE RESOLUTION NO. 7, SERIES 2000, APPROVING SUBMISSION OF HUD FORM 50072, PHAS CERTIFICATION. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden,Leonard,Sanborn None None Medlock, Bobeda The Vice-Chair declared the motion carried. B. Resolution No. 8, Series 2000, Approving Submission of HUD Form 52648, SEMAP Certification. MOTION COMMISSIONER LEONARD MOVED TO APPROVE RESOLUTION NO. 8, SERIES 2000, APPROVING SUBMISSION OF HUD FORM 52648, SEMAP CERTIFICATION. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden,Leonard,Sanborn None None Medlock, Bobeda The Vice-Chair declared the motion carried . 4 c :\windows\winword\doc\Board Minutes 03-01-00 • • EHA BOC Regular Meeting 03-01-00 C. Resolution No. 9, Series 2000, Approving Calculation of Performance Funding System Operating subsidy for FY 2000. MOTION COMMISSIONER LEONARD MOVED TO APPROVE RESOLUTION NO. 9, SERIES 2000, APPROVING CALCULATION OF PERFORMANCE FUNDING SYSTEM OPERATING SUBSIDY FOR FY 2000. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden,Leonard,Sanborn None None Medlock, Bobeda The Vice-Chair declared the motion carried. VIII. INFORMATION AGENDA • Nothing Presented. • IX. GENERAL DISCUSSION A. Commissioner's Choice Vice-Chair Norden suggested that an ongoing chronological report indicating progress on the Agency Goals and Strategic Plan be included in the Board packet. Efforts made during the reported month should be shown in bold print. Vice-Chair Norden requested that the EHA send flowers and/or a card to City Council Representative, Ann Nabholz, due to a recent illness and hospitalization. B. Director's Choice The EHA's contract for purchase of the Normandy Apartments has been accepted. Inspections of all units, systems, roof, etc. will be conducted by the mid March. A HUD- set maximum of forty percent of the units would be eligible for Section 8 under EHA ownership. This will help to increase housing stock available for Section 8 clients. The Normandy is an elevator building which also opens up the EHA's options for creating more handicap accessible units. 5 c:\windows \winword\doc\Board Minutes 03-01-00 • • • EHA BOC Regular Meeting 03-01-00 An applicant through the Job Store Temp-To-Hire program is currently providing reception services for the EHA. The Job Store program allows a thirteen-week trial period for applicants while on the Job Store's payroll. The EHA may choose to hire after the trial period or if dissatisfied, request new applicants for interview and a new trial period. An applicant for the Administrative Assistant position has also been chosen through the Job Store. This assignment will begin on March 8. The Western Arapahoe County Homeless Alliance has formed its own 50l(c)(3) and is trying to finalize a lease for the Arapahoe House. Arapahoe County has approved use of CDBG funds for rehabilitation of the building. C. City Council Communication Englewood City Center developers are approximately three months ahead of schedule in the planning and design phase of 450 to 500 residential rental units. X. EXECUTIVE SESSION No Executive Session XI. ADJOURNMENT MOTION COMMISSIONER SANBORN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MARCH 1, 2000 AT 7:25 P.M. COMMISSIONER LEONARD SECONDED THE MOTION. THE MOTION CARRIED. Norleen Norden, Vice-Chair Cheryl St. Clair, Executive Director 6 c:\windows\winword\doc\Board Minutes 03-01-00