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HomeMy WebLinkAbout2000-04-05 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting April 5, 2000 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6 :05 p .m. on Wednesday, April 5, 2000, at 3460 South Sherman Street, Suite 101, Englewood, Colorado , 80110 , by Chairman Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Debi Medlock, Chairman Norleen Norden, Vice-Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio None Cheryl St. Clair, Executive Director Jo Hamit, Housing Programs Manager Steve Ozburn, Construction Specialist Jim Dorsey, Director of Vocational Education, Sheridan School District Forrest Davis, Industrial Technology Instructor, Sheridan High School Mike Denoyer, Area Vocational School Student Mike Salomanson, Area Vocational School Student Jared Hensley, Area Vocational School Student Alex Becerra, Area Vocational School Student Kay Dragon of Johnson, Holscher & Company, P.C. Geula Sherman, Financial Services Manager A. AVS Student Presentations of Future Project Designs Fore st Davis , Industri a l Technology Instructor at Sheridan High School, expressed his gratitude for the EHA 's continuing interest and participation in its community and educational programs . Mr. Davis extended special thanks to Steve Ozburn and Cheryl St. Clair for their commitment through the years to the success of the A VS program . • • • EHA BO C Regular Meeting 04-05-00 Four students of the Area Vocational School Architectural Program were in attendance to present their proposed plans for construction of the next AVS house. The new construction site will be 3736 S. Inca in Englewood, next door to the nearly completed AVS project at 3740 S. Inca. Each student gave an overview of their individual plans highlighting amenities , goals for the site and goals of the student intended to be met with such a structure. Lengthy discussion ensued regarding the layout and functionality of the four proposals. The Board selected, with some modifications , a two-story design created by Jared Hensley. The plan will be forwarded to the construction contractor, Sherry Wylie, for fe asibility and cost analyses. B. Presentation of 1999 Agency Audit Kay Dragon of Johnson, Holscher & Company, P.C. was in attendance to present the Englewood Housing Authority 1999 agency audit. There were no issues or findings. Ms. Dragon indicated that a major change since last year's audit was the Rehab. program going back to the City of Englewood for administration. The Housing and Community Development fund showed income due to the sale of four of The Courtyard Townhomes and sale of the last AVS house at 3938 S. Acoma. A comment in the Management letter indicated some inconsistencies and inadequacies in the Section 8 program tenant files. Regular self-auditing was recommended. Procedures currently being instituted for SEMAP (Section 8 Management Assessment Program) reporting should provide this cross-check. Ms. Dragon stated that the EHA accounting records are in great shape. She felt that the staff and the accounting system were well suited to the EHA. IV. MINUTES A. Regular Meeting held March 1, 2000. MOTION COMMISSIONER BOBEDA MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MARCH 1, 2000 AS WRITTEN. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden,Leonard,Sanborn None Medlock, Bobeda None The Chairman declared the motion carried. 2 c :l wind ows l win word\doc\Board Mi nut es 04-05-00 • • • EHA BOC Regular Meeting 04 -05-00 V. PRESCHEDULED VISITORS No prescheduled visitors. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: The fire alarm panel installation has been successfully completed. The scope of services for the exterior water leakage problem has been received from the engineer. The project will be bid out to four prequalified contractors. Heidi Sahl, Service Coordinator, has been active in assisting resident at Orchard Place in getting set up with Medicaid as well as locating and obtaining affordable dental care. 2. Simon Center: A brunch is being held at Simon Center the first week of May. EHA staff, CHAF A staff and Heidi Sahl have been invited and will be introduced to the residents of the building. Heidi will begin services at Simon Center in May . The asbestos abatement and plumbing replacement is on schedule and is nearing completion. The project has thus far progressed very smoothly. Turnover units during the construction process have been kept vacant until after completion of the project. Most vacancies should be filled during the month of May. 3. Public Housing Family Duplexes: Nothing new to report. 4. Waiting List: Simon Center, Orchard Place and the Family Duplex unit waiting lists will be reopened in April. Criminal background reports (CBI) and all other eligibility documentation (birth certificates, verification of Social Security Numbers, etc.) will be required before an application is accepted. Staff will be requesting an Amendment to the ACOP to remove the homeless preference for Simon Center and Orchard Place . The use of this preference has caused the ratio of seniors to young-disabled residents to become unbalanced. After institution of the change, applicants will be housed strictly by order of date and time of application. 5. Section 8 Existing: Of the 180 lottery cards drawn at the end of 1999, only 60 of these families provided all eligibility documentation. Income and final eligibility for these families will be determined and briefing sessions will be scheduled to issue assistance . There are currently 65 openings in the Section 8 program. The waiting list will be reopened based on time frames involved in successful lease up of the next 30 families. 3 c :\windows \winword\doc\Board Minutes 04-05-00 • • • • EHA BOC Regular Meeting 04-05-00 6. The Courtyard: Units four and six are still available. Unit four was under contract, but the potential buyer backed out. Those viewing the units have had concerns about the neighbors in the rental unit across the alley regarding domestic squabbles and trash in the yard and alley. Staff will contact code enforcement officials to try to remedy this situation. 7. A VS Student Built House 3740 S. Inca: Project is on schedule and nearing completion. An open house is being planned for mid May, 2000 which will be catered by the Area Vocational School Restaurant Program. 8. Administrative The Temp-To-Hire employees in the Administrative Assistant and Receptionist positions have been working out very well. They are each on a thirteen- week trial period, after which they may be offered full-time employment. New On-Call Maintenance Technicians have been hired for Simon Center. They are the couple who at one time held the Resident Caretaker position there. Now that the duties have been adjusted to an on-call basis rather than full-time, they have decided to again offer their services. They are already residents of the building, so this worked out very well for all concerned. 9. Agency Goals and Strategic Plan EID St. Clair reviewed the activities for the current month which brought the EHA four steps closer to meeting the goals in the Five-Year Plan. B. Financial Report Financial Reports for the month of February 2000 were available for review. C. Program Reports Noted. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Purchase of Normandy Apartments The Board authorized continuing negotiations regarding purchase of The Normandy Apartments. Details would be discussed in Executive Session . 4 c:\windows\winword\doc\Board Minutes 04-05-00 • • EHA BOC Regular Meeting 04-05-00 B. Courtyard Townhomes Wheelchair Accessibility MOTION VICE-CHAIR NORDEN MOVED TO RELEASE THE COURTYARD ARCHITECT, HARNTRONFT & FAURI, FROM DUTIES AT THE COURTYARD TOWNHOMES AND HIRE A NEW FIRM TO DESIGN ACCESS RAMPS FOR THREE OF THE COURTYARD UNITS. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard, Sanborn None None None The Chairman declared the motion carried. VIII. INFORMATION AGENDA Nothing Presented. • IX. GENERAL DISCUSSION • A. Commissioner's Choice Commissioner Sanborn asked for a sign to be placed in front of Simon Center and Orchard Place requesting cars and busses to turn off their engines. He receives several complaints about exhaust from pick-up and delivery vehicles entering units. Staff will work with the Public Works department to see what can be done about this. Chairman Medlock informed the Board that Norwest Bank is requesting a partner for a home-building program. She will fax information to EID St. Clair for review. Commissioner Leonard asked when a vacant lot would need to be purchased for construction of the 2002 A VS house. The goals is to have the lot available to new students in September so that they may begin site analysis . Vice-Chair Norden asked about the status of the Western Arapahoe County Homeless Alliance. E/D St. Clair reported that W ACHA has incorporated, their lease at Arapahoe House has been worked out, they are fund raising and promoting a Sponsor-A-Room program to clean, paint and decorate the rooms at the Family Resource Center . 5 c:\windows\winword\doc\Board Minutes 04-05-00 • • • • EHA BOC Regular Meeting 04-05-00 X . B. Director's Choice EID St. Clair participated in a City Director's Staff Retreat. She found it to be a valuable arena for networking and brainstorming in a non-crisis setting. C. City Council Communication Closing with Trammel Crow is scheduled for April 10 with a twenty-month build-out on 457 residential units which will lease for $1,000 per month or higher. Wal-Mart is scheduled to open in August. City Hall will be moving on June 15. Tours of the new City Center are available during the month of April for any Boards of Commission, and the Month of May for regular tours. The EHA Board will schedule a tour on May 3, the date of the next Board meeting. A reception will be held on July 14, 2000 to open the light rail. The light rail system is functional and is currently being tested . EXECUTIVE SESSION MOTION VICE-CHAIR NORDEN MOVED TO ENTER INTO EXECUTIVE SESSION TO DISCUSS A LEGAL MATTER AND A REAL ESTATE MATTER. COMMISSIONER ED SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Norden, Bobeda, Leonard, Sanborn None None None The Chairman declared the motion carried . 6 c :\win dows\wi n wo rd\doc\Board M inutes 04-05 -00 .. • • • EHA BOC Regular Meeting 04-05-00 MOTION COMMISSIONER BOBEDA MOVED TO RECONVENE THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Medlock, Norden, Bobeda, Leonard, Sanborn None Abstained: None Absent: None The Chairman declared the motion carried. XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 5, 2000 AT 9:20 P.M. VICE-CHAIR NORDEN SECONDED THE MOTION. THE MOTION CARRIED . Dcl}i Medlock, Chairman 7 c :\windows\winword\doc\Board Minutes 04-05-00