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Home My WebLink About2000-05-03 EHA MINUTES• • • I. ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting May 3, 2000 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:55 p.m. on Wednesday, May 3, 2000, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Debi Medlock, Chairman Don Bobeda, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Norleen Norden, Vice-Chair Shawn Leonard, Commissioner Cheryl St. Clair, Executive Director Jo Hamit, Housing Programs Manager A. Regular Meeting held April 5, 2000. MOTION COMMISSIONER BOBEDA MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 5, 2000 AS WRITTEN. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Bobeda, Sanborn None None Norden, Leonard The Chairman declared the motion carried. • • • EHA BOC Regular Meeting 05-03-00 V . PRESCHEDULED VISITORS No prescheduled visitors. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: Contractors have been to the property to bid on the exterior paint and sealant removal and new sealant application. The exte'rior walls will be stripped using a topical peel process which will remove all existing layers of finish before the new sealant is applied. 2. Simon Center: The asbestos abatement and plumbing replacement has been completed. Work write-ups will be done for each floor of the building to track construction clean up and other minor repair items noted on a recent HUD inspection. The final clean-up and repair processes should be completed by the end of May. Staff is working with an engineer from the City of Englewood Traffic Department. Their goal is to develop a workable system which will reduce exhaust pollutants from visitor's vehicles and busses which are entering apartments . 3. Public Housing Family Duplexes: Bids have been received for all CIAP repairs for the duplex units. An amendment to the CIAP budget has been requested due to update and reprioritization of repairs and upgrades since the budget was initially approved. 4. Waiting List: Waiting lists were opened for both high-rise buildings and for the family duplex units. Interested parties have been coming in steadily, and complete application packets are being received for placement on the waiting list. The Section 8 waiting list is moving quite rapidly. This is mostly due to the new requirement of CBI ( criminal background) reports. Many families are either not responding to this request or are not eligible due to the information obtained from the report(s). 5. Section 8 Existing: Nothing new to report 6. The Courtyard: The concrete for the alley has been poured, which was the final requirement for occupancy, and the final two units will close the week of May 8, 2000 . 2 c :\windows\winword\doc\Board Minutes 05-03-00 • • • EHA BOC Regular Meeting 05-03 -00 The EHA will remain the management agent for The Courtyard for as long as the home-owners ' association wishes to continue the service contract. Management fees are part of the monthly association dues paid by each home owner. 7. AVS Student Built House 3740 S. Inca: Invitations for the open house at 3740 S . Inca on May 17 , 2000 were distributed. The redesign of the new AVS house for the site at 3736 S. Inca was reviewed. One further change was incorporated for the final plan. 8. Administrative: Nothing new to report. 9. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Report Financial Reports for the month of March 2000 were available for review. EID St. Clair clarified that the expenses for the plumbing project at Simon Center are being recorded as an asset to the building. They will show on the Balance Sheet rather than the Income Statement for Simon Center. Balance Sheets are presented to the Board on a quarterly basis . C. Program Reports Noted . VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A . Amendment to Homelessness Preference for Public Housing and Simon Center EID St. Clair informed the Board that the waiting list preference of homelessness for the high-rise buildings has inadvertently caused the ratio of elderly to young disabled residents to become out of balance. It seems that nearly all applicants who are homeless are young disabled. Before the homeless preference was implemented , seniors and young disabled applicants were housed at roughly equal percentages. With homelessness as a waiting list preference, senior applicants are continually be bumped down on the list It was recommended that the homelessness preference be dropped so that applicants may be , housed with equal opportunity--strictly by date and time of application . 3 c:\windows\winword\doc\Board Minutes OS -03-00 • • • EHA BOC Regular Meeting 05-03-00 MOTION COMMISSIONER SANBORN MOVED TO ELIMINATE THE HOMLESSNESS PREFERENCE FROM THE ADMISSION POLICY !?OR ORCHARD PLACE AND SIMON CENTER. APPLICATIONS WILL BE PROCESSED STRICTLY BY DATE AND TIME OF APPLICATION IN ORDER TO MAINTAIN EQUAL OPPORTUNITY AND A BALANCED POPULATION. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Bobeda, Sanborn None None Norden, Leonard The Chairman declared the motion carried. B. Amendment to CIAP Budget for Public Housing Duplexes Kitchen cabinets , countertops and windows are being added to the CIAP budget for the Public Housing Duplex units. Aluminum fascia will be excluded . Some closet doors and a number of lock sets have been replaced at turnover and no longer need to be included in the CIAP budget. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE AMENDMENT OF THE CIAP BUDGET FOR THE PUBLIC HOUSING DUPLEXES AS OUTLINED ON PAGE 3 OF HUD FORM-52825. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Bobeda, Sanborn None None Norden, Leonard The Chairman declared the motion carried . 4 c:\windows\winword\doc\Board Minutes 05-03-00 • • • EHA BOC Regular Meeting 05-03-00 C. Loan for Purchase of The Normandy Apartments MOTION COMMISSIONER BOBEDA MOVED TO AUTHORIZE THE EXECUTIVE DIRECTOR TO CLOSE A LOAN WITH COLONIAL BANK AT CURRENTLY OFFERED OR BETTER TERMS FOR PURCHASE OF THE NORMANDY APARTMENTS. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Bobeda, Sanborn None None Norden, Leonard The Chairman declared the motion carried. VIII. INFORMATION AGENDA IX. EID St. Clair presented an invitation to an open house for the Civic Center Englewood on Friday, May 5, 2000 . GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bobeda asked when the EHA planned to sell the Public Housing duplex units. EID St. Clair informed the Board that the duplex units are HUD-owned . The EHA may request HUD approval to sell these properties. The EHA must, however, be able to certify that rental housing needs in the area are being sufficiently met and that the current residents of the duplex units are eligible and interested in ownership of the units they occupy . At this time, these two criteria are not being fully met. Commissioner Bobeda asked that the duplex residents be invited to a first-time home-ownership class being held at the end of May. Commissioner Bobeda asked about acquisition of a vacant lot for the next A VS house. EID St. Clair stated that staff is in the process of locating property for purchase. Commissioner Bobeda suggested contacting a title company to request a listing of vacant lots in the City of Englewood. He also suggested that EHA staff attend a South Metro Denver Realtor Association meeting where negotiations over properties of all types occur. 5 c:lwindowslwinwordldoc\Board Minutes 05-03-00 • • EHA BOC Regular Meeting 05-03-00 Commissioner Sanborn wished to give "kudos" to Housing Programs Manager, Jo Hamit, for her involvement in making the repair process at Simon Center as smooth as possible for the residents. B. Director's Choice Nothing Presented. C. City Council Communication Curbs and gutters are being poured at the City Center. The light rail is running on weekends and will be open July 14, 15 and 16 with free admission. The residential developer is scheduled to close on the property on May 8, 2000 . X. EXECUTIVE SESSION MOTION COMMISSIONER BOBEDA MOVED TO ENTER INTO EXECUTIVE SESSION TO DISCUSS A REAL ESTATE MATTER. COMMISSIONER ED SANBORN SECONDED THE MOTION. Ayes: Medlock, Bobeda, Sanborn Nays: None Abstained: None Absent: Norden, Leonard The Chairman declared the motion carried . 6 c:\windows\winwordldoc\Board Minutes 05-03-00 ' • • EHA BOC Regular Meeting 05-03-00 MOTION COMMISSIONER SANBORN MOVED TO RECONVENE THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Bobeda, Sanborn None None Norden, Leonard The Chairman declared the motion carried. XI. ADJOURNMENT MOTION COMMISSIONER SANBORN MOVED TO ADJOURL~ THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 3, 2000 AT 7:25 P.M. COMMISSIONER BOBEDA SECONDED THE MOTION. THE MOTION CARRIED. Deb i Medlock, Chairman 7 c:lwindowslwinword\doc\Board Minutes 05-03-00