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HomeMy WebLinkAbout2000-06-07 EHA MINUTES• • • I. ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting June 7, 2000 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:50 p.m. on Wednesday, June 7, 2000, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Debi Medlock, Chairman Norleen Norden, Vice-Chair Don Bobeda, Commissioner Shawn Leonard, Commissioner (Late Arrival) Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio None Cheryl St. Clair, Executive Director Jo Hamit, Housing Programs Manager A. Public Hearing-Grant Application to Colorado Division of Housing The Colorado Division of Housing (CDH) provides loans and grants to public non-profit developers to develop affordable housing. Melissa Stirdivant of CDH was present to conduct a Public Hearing on grant approval to the EHA for purchase of the Normandy Apartments. Public Hearing Opened at 5 :50 p.m. The grant amount requested is $378,000; $318,000 would be used to cover the acquisition bridge loan, $60,000 for replacement of the elevator. If the grant is approved, funding from other sources may be used for rehabilitation and upgrades. Ms. Stirdivant explained that grant approval is contingent on the EHA keeping a certain percentage of units affordable for 30 years . For instance, if 25% of total project costs are covered by grant, then 20% of units need to be income restricted (affordable). Mixed income projects are OK. _Affordability is based on Section 8 Fair Market Rents which are reviewed and published on an annual basis. The majority of occupants need to be below 60% of area • • • EHA BOC Regular Meeting 06-07-00 median income. CDH will assist in preparation and revision of the pro-forma so that all costs may be analyzed and appropriate agencies contacted for other grant or loan applications. Public Hearing was closed without issue at 6:16 p.m. IV. MINUTES A. Regular Meeting held May 3, 2000. MOTION COMMISSIONER SANBORN MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 3, 2000 AS WRITTEN. COMMISSIONER BOBEDA SECONDED THE MOTION. Ayes: Nays: Medlock,Bobeda,Sanborn None Abstained: Norden, Leonard None Absent: The Chairman declared the motion carried. V. PRESCHEDULED VISITORS No prescheduled visitors. VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: Bids for repair of the exterior seepage problem came in at about 22 percent higher than expected. Total cost to strip and seal all exterior walls and repair the roof is approximately $560,000. $115,000 of 2000 CIAP money has been set aside for this major repair. $150,000 is anticipated from HUD for next year's CIAP grant. The difference will be requested from HUD in the form of an emergency funding application. Commissioner Bobeda requested that the manufacturer of the sealant oversee its application. If the emergency funding application is not approved by HUD, the repair process will be conducted in two phases. First, the north and west walls and the roof, then the south and east walls. The EHA would need to 2 c:\windows\winword\doc\Board Minutes 06-07-00 • • • EHA BOC Regular Meeting 06-07-00 supplement CIAP funds in order to accomplish the repair. Bids have been requested for the project as a whole as well as in phases. 2. Simon Center: The fire alarm system and elevators are exhibiting ongoing problems likely due to age. Replacement of these systems has been recommended. Staff will be requesting funds for these upgrades after obtaining further documentation on needs, costs, downtime, etc. 3. Public Housing Family Duplexes: CIAP-funded improvements are being completed. Replacement of flooring, doors, kitchen cabinets, countertops and a fresh coat of paint make a significant improvement in these units. 4. Waiting List: The waiting list for the Section 8 Existing program will open in July. 5. Section 8 Existing: Nothing new to report. 6. The Courtyard: A Homeowners' Association Meeting has been scheduled for June 19, 2000. This is the first meeting where all of the homeowners plan to be present. Due to ongoing conflict between one of The Courtyard residents and the EHA, the Board has suggested that the EHA resign as management agent for The Courtyard townhomes. The Courtyard residents have indicated that they do not wish to have a managing agent but prefer to self-manage the Homeowners' Association. At the HOA meeting, the EHA will stress the responsibilities and potential liabilities of such an action. 7. A VS Student Built House 3740 S. Inca: Unit is on the market. One open house has been held, and another is being planned. No offers have been received yet. 8. Normandy: EHA closed on the property May 31, 2000. All residents have been notified of new ownership and given names, addresses and phone numbers to contact for management or maintenance concerns. There are 42 apartments in the building, four of which are vacant at this time. Current rents are well under market. Rents will be reviewed at lease renewal and will be increased a maximum of 10%. 9. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Report Financial Reports for the month of April 2000 were available for review. Utility costs are under review . 3 c:\windows\winword\doc\Board Minutes 06-07-00 • • • EHA BOC Regular Meeting 06-07-00 C. Program Reports Noted. VII. DISCUSSION ITEMS. MOTIONS AND RESOLUTIONS A. Resolution No. 12, Series of 2000, Write-off of Stale-Dated Checks. A listing of stale-dated 1999 Housing Assistance Payment and Accounts Payable checks was presented for write-off. MOTION COMMISSIONER BOBEDA MOVED TO WRITE OFF 1999 STALE-DATED HOUSING ASSISTANCE PAYMENTS AND ACCOUNTS PAYABLE CHECKS TOTALING $236.00. VICE-CHAIR NORDEN SECONDED THE MOTION. Ayes: Nays: Medlock, Norden Bobeda, Leonard, Sanborn None Abstained: None Absent: None The Chairman declared the motion carried. VIII. INFORMATION AGENDA An artist from Creative Image was presented with ideas for a new EHA logo drawn by EHA Board and Staff. Several of the artist's renderings were made available for review. The final logo and color choice are still under consideration. EID St. Clair made available a request from the Arapahoe County Homeless Alliance for volunteers to "Adopt A Room" at the Family Resource Center. Adoption would include initial cleaning, furnishing and decorating (paint, linens, etc.). IX. GENERAL DISCUSSION A. Commissioner's Choice Commissioner Bobeda asked about the status of property purchase for the next A VS house. EID St. Clair stated that she has a listing of all the vacant lots in Englewood . Sellers will be contacted, and EHA staff will use the AVS program and community development as negotiating tools for purchase. 4 c :\windows\winword\doc\Board Minutes 06-07-00 • • • EHA BOC Regu lar Meeting 06-07-00 Commissioner Sanborn informed the Board that Service Coordinator, Heidi Sahl, is no longer employed by the EHA. EID St. Clair clarified that Ms. Sahl felt that the EHA was not the right place for her. The ACE program will continue, and the EHA has an emergency contact for services during this period of turnover. Commissioner Sanborn asked for clarification of allowable over-the-counter medical expenses for rent deductions. EID St. Clair indicated that only over-the-counter medications prescribed by a physician for a documented medical condition are allowed . Vice-Chair Norden indicated that she has been nominated and selected as Colorado State Manager of the Year. Her participation in the EHA Board of C:::ommissioners was one of the deciding factors in this selection. Vice-Chair Norden thanked the Board. B. Director's Choice Nothing presented. C. City Council Communication Ex-Officio Bradshaw asked that an investigation be conducted on the property at 4406 S . Logan. She reported ongoing problems with noise, fights and illegal occupants. The Public Hearing for the proposed long-term stay hotel in Englewood, the Hawthorne Suites, has been postponed until June 26, 2000. The open house at the new Cjvic Center is June 12, 2000 at 4:00 p.m. Groundbreaking for the residential units at the City Center will be held in July. X. EXECUTIVE SESSION No Executive Session . 5 c:\windows\winword\doc:\Board Minutes 06-07.0() • • • EHA BOC Regular Meeting 06-07-00 XI. ADJOURNMENT MOTION VICE-CHAIR NORDEN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JUNE 7, 2000 AT 7:35 P.M. COMMISSIONER LEONARD SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chairman Cheryl St. Clair, Executive Director 6 c :\windows\winword\doc\Board Minutes 06-07-00