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HomeMy WebLinkAbout2000-09-06 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting September 6, 2000 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:10 p .m . on Wednesday, September 6, 2000 , at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Vice-Chair, Norleen Norden. II . ROLL CALL Members Present: Members Absent: Also Present: III. STUDY SESSION Nothing presented. IV. MINUTES Norleen Norden, Vice-Chair Shawn Leonard, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Debi Medlock, Chairman Don Bobeda, Commissioner Cheryl St. Clair, Executive Director Jo Hamit, Housing Programs Manager A. Regular Meeting held August 2, 2000. Approval of the minutes from the July 5, 2000 Regular Meeting of the Englewood Housing Authority Board of Commissioners is still pending. Absences at the last two meetings have caused postponement of a formal motion . • • • EHA BOC Regular Meeting 09-06-00 MOTION COMMISSIONER LEONARD MOVED TO ACCEPT AND APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD AUGUST 2, 2000 AS WRITTEN. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden,Leonard,Sanborn None None Medlock, Bobeda The Vice-Chair declared the motion carried. V. PRESCHEDULED VISITORS VI. No prescheduled visitors. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: A pre-construction meeting has been held with the painting contractor and the consultant for initiation of construction work on the exterior walls. Residents have been informed of the process and possibility of minor inconveniences. Notification from HUD has not yet been received on the emergency funding application. This is, however, expected within the next two weeks . The contractor is aware that that scope of the repair may change based on funding approval. 2. Simon Center: Proposals have been received from two elevator contractors for repair and upgrade of the existing elevator system. Staff has made a recommendation for services through Amtech Elevator Services. Bids are expected on the fire-alarm system over the next few weeks. 3. Public Housing Family Duplexes: All major interior rehabilitation has been completed. Some landscaping work is still pending. 4. Waiting List: Waiting lists for all programs are currently open. The Public Housing Duplex waiting list may be closing soon. Because there are only 10 units with low turnover, it seems reasonable to not accept hundreds of applications. However, when a unit does become available, many applicants have accepted housing through the Section 8 program, cannot be located or are no longer interested in leasing a Public Housing unit. Staff must make a judgment call on the number of families who will actually be available for housing in the duplex units before closing the waiting list. 2 c:lwindowslwinword\doc\Board Minutes 09-06-00 • • • EHA BOC Regular Meeting 09-06-00 5. Section 8 Existing: Forty-five families have been issued Housing Choice Vouchers and are currently searching for eligible housing. Staff needs to be careful to not saturate the tight rental market with too many clients. Although the goal is to be 95% leased, we do not wish to cause families to have their Vouchers expire and not receive the rent assistance they need. A budget revision is in process to reduce the funding received from HUD each month to prevent sanctions under SEMAP. 6. The Courtyard:. The Homeowners' Association Board has been formed and has been dealing with the issues of the Courtyard residents. Touch-up painting on trim, porches and handrails was contracted through the EHA and has been completed. EHA has not yet received a proposal from the Courtyard Board for management services for the upcoming year. 7. A VS Student Built House 3740 S. Inca: Unit was under contract and scheduled to close. It was, however, discovered that when the EHA and the City of Englewood swapped the land by the Train Depot for the lots on Inca Street, covenants on the property were in place, e.g. cannot sell property for three years, must be owner- occupied. This was done by City Ordinance due to the fact that the Inca lots were originally planned to be used for Project BUILD . The potential buyer did not wish to purchase the property with these covenants in place. EID St. Clair is working with the City Attorney to have the covenants removed as they should have been with the transfer of property. If there is a possibility of losing the potential buyer over this technicality, Commissioner Leonard suggested that the EHA rent the unit to them until resolution. The plans for the 2000 A VS house have been scaled down and approved. Excavation can begin right away. It has been difficult to locate a vacant lot for the 2001 AVS project. Commissioner Leonard indicated he could put in search for vacant lots in Englewood which would show vacant properties before they hit the regular market. 8. Normandy: Neighborhood Watch is being introduced by the Englewood Impact Team to the residents and neighbors of the building. Verbal confirmation has been received on partial funding from the State of Colorado . The grant amount is $183,000, which is half of the requested amount. Full funding would have been approved with more local support. Because the City's portion is a rehab. loan with interest, and Arapahoe County has not yet responded, the State does not consider this true local participation. The State has matched the amount that the EHA has committed to the project. 3 c:\windows\winword\doc\Board Minutes 09-06-00 • • • EHA BOC Regular Meeting 09-06-00 Painting of turnover units is now being done by contract, and other rehabilitation is being completed before lease up. A full application process is being done for each resident at lease renewal so that affordability of the units may be determined and accurate resident information may be obtained for EHA records. Criminal background checks are also being done. Teresa Dougherty, the EHA receptionist has moved into the building and will provide light caretaker duties in exchange for a reduced rent over a six-month lease . ,, 9. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Report Financial Reports for the month of July 2000 were available for review. Legal expenses in the Voucher program are high due to a program termination that is being appealed. The sewer expense shows high for the Normandy Apartments due to the City having to estimate usage under previous ownership . This has been adjusted to reflect actual usage and has resulted in an $1,800 credit. C. Program Reports Noted. VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution No. 16, Series of 2000 Approving Special Funding Request for Repair of Simon Center Elevator. Two proposals were received for repair/upgrade of the elevator system. One contractor 's proposal suggested rebuilding the system and using existing equipment. The other proposed replacing existing equipment with new. Both contractors also submitted a proposal for upgrading the elevator at the Normandy apartment building. After review and consultation with Jerry Lien from the City Building Inspector's office, staff recommends contracting with Amtech Elevator Services for repair/upgrade of the elevator systems at Simon Center and the Normandy apartment buildings . 4 c:\windows\winword\doc\Board Minutes 09-06-00 • • • EHA BOC Regular Meeting 09-06-00 MOTION COMMISSIONER SANBORN MOVED TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT FOR SERVICES WITH AMTECH ELEV ATOR SERVICES TO PROVIDE UPGRADING WORK OF THE PASSENGER ELEV ATOR SYSTEM FOR A CONTRACT AMOUNT NOT TO EXCEED $129,925. COMMISSIONER LEONARD SECONDED THE MOTION. Ayes: Nays: Norden,Leonard,Sanborn None Abstained: None Absent: Medlock, Bobeda The Vice-Chair declared the motion carried. VIII. INFORMATION AGENDA Nothing presented . IX. GENERAL DISCUSSION A. Commissioner's Choice Nothing presented. B. Director's Choice Liberty Wirestar, a communications company, has contacted EID St. Clair requesting space on the roof of Orchard Place for a satellite dish for wireless home phones. Rental for an 11 by 20 space would be in the area of $1,000 per month . EID St. Clair is researching the possibility and requesting information from Liberty Wirestar as far as insurance and liability issues. C. City Council Communication Walmart will officially open for business on September 20, 2000. City Center Englewood is up for the CREW (Commercial Real Estate Women's) award. Englewood is one of three finalists from a group of twenty-one applicants. A final decision will be made on September 19, 2000, and a dinner will be held at the Adam's Mark Hotel. 5 c :\windows\winword\doc\Board Minutes 09-06-00 • • • EHA BOC Regular Meeting 09-06-00 The RFP for the vacant lot at South Broadway and Girard will be going to the City Council and the Englewood Downtown Development Authority . The RFP was negotiated with the EDDA in order to address the concerns regarding parking. Negotiations have been completed with the David Taylor Dance Studio. It will be located on the first floor of the new Bally's building. The EHA may wish to consider purchasing the parcel of property where the current Bally's facility is located. Trammel Crow has broken ground for residential units and a four-story parking garage. Bennigan's, Office Depot, Big-Five Sporting Goods, International Housing of Pancakes and a Chipotle restaurant are scheduled to take occupancy at the City Center. Peaberry Coffee is another potential occupant. X. EXECUTIVE SESSION No Executive Session XI. ADJOURNMENT MOTION COMMISSIONER LEONARD MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 6, 2000 AT 7:20 P.M. COMMISSIONER SANBORN SECONDED THE MOTION. THE MOTION CARRIED. l~~ Chery~~ Executive Director Norleen Norden, Vice-Chair 6 c:\windows\winword\doc\Board Minutes 09-06-00 • • PHONE POLL TAKEN FROM THE FOLLOWING BOARD MEMBERS FOR APPROVAL OF THE REGULAR BOARD MEETING MINUTES ON SEPTEMBER 6, 2000. DATE OF CALL 10/06/00 10/05/00 10/05/00 BOARD MEMBERS Norleen Norden-aye Shawn Leonard-aye Ed Sanborn-aye • 9 I :-\'», I 1, ~dedbx: KellTheyson ~ Administrative Assistant