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Home My WebLink About2000-10-04 EHA MINUTES• • • ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting October 4, 2000 I. CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board .of Commissioners was called to order at 6:00 p.m. on Wednesday, October 4, 2000, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman, Debi Medlock. II. ROLL CALL Members Present: Members Absent: Also Present: Debi Medlock, Chairman Don Bobeda, Commissioner Ed Sanborn, Commissioner Beverly Bradshaw, Ex Officio Norleen Norden, Vice-Chair Shawn Leonard, Commissioner Cheryl St. Clair, Executive Director Jo Hamit, Housing Programs Manager III. STUDY SESSION Nothing presented. IV. MINUTES V . A. Regular Meeting held September 6, 2000. Lack of quorum has caused postponement of approval of the minutes of the July 5, 2000 and now the September 6, 2000 Regular Meetings of the Englewood Housing Authority Board of Commissioners. A phone-poll will be conducted to obtain formal motion on the minutes for both of these meetings. PRESCHEDULED VISITORS No prescheduled visitors . • • • EHA BOC Regular Meeting 10-04-00 VI. DIRECTOR'S REPORT A. Narrative Report 1. Orchard Place: Stripping and resealing of the north and west exterior walls is in process. The specifications needed to be changed because the original chemical stripper did not work on areas which were not already loose. The paint and repair contractor is anxious to know if he will be able to proceed with phase-two repairs upon completion of phase one. Notification from HUD has not been received on the emergency funding application. Staff is making concerted efforts to realize the status of the application. Responses to inquiries thus far have been vague. 2. Simon Center: Elevator repair process has begun. The repair is anticipated to take 30 weeks. This time estimate includes start up duties, e.g. pulling permits and reviewing contracts. Jerry Lien from the City Building Inspector's Office has been very helpful in determining the best approach to this major repair. There is some unrest within a group of residents. They have been raising issues about not having 24-hour per day caretakers, the office not always being open, package pick up and community room set up. Staff will hold a Resident meeting in mid-October to clarify EHA responsibilities and resolve these issues. According to surveys, EHA policy is common practice with area housing authorities. Appropriate services are being provided to our residents, therefore, changes are not planned. Many of the housing authorities surveyed indicated that the Resident Councils provide janitorial, grounds, and community room set-up services for their own buildings. The EHA's part-time ACE Coordinator is available to help with specific personal needs. 3. Public Housing Family Duplexes: Because of the upgrading that has been done, staff wants to be very clear of what is expected of the residents. Letter agreements are being added to each lease indicating charges for specific damage to the property. 4. Waiting List: Waiting lists are open for all programs at this time. A steady number of applications continues to be taken. 5. Section 8 Existing: Annual budgets for the Certificate and Voucher programs have been amended for the last quarter of 2000 and submitted to HUD for approval. The revision should bring expenses within at least 95% of budget at year end. The Executive Director of the Sheridan Housing Authority passed away recently. EID St. Clair and the occupancy staff have been offering assistance to Sheridan's Acting Executive Director. Because Sheridan's housing program consists of less than two hundred Vouchers, EID St. Clair would like to offer the Sheridan Board of Commissioners further assistance, e.g. contracting services or absorbing Sheridan's program and staff of one person into Englewood. 2 c:\windows\winword\doc\Board Minutes 10-04-00 • • • EHA BOC Regular Meeting 10-04-00 6. The Courtyard: The Homeowners Association was notified that the EHA's management agreement ends October 31, 2000. The Association requested an extension of the agreement through the end of the year to allow them to develop an RFP for management services. This extension was approved . No further extensions will, however, be granted. 7. AVS Student Built House 3736 S. Inca: The closing of 3740 S. Inca occurred on October 3, 2000 with a sale price of $195,000. The construction contract for the 2001 AVS house at 3736 S. Inca is for $195,000 with Bellwether Construction. AVS students have already begun work on the project. 8. Normandy: In order to perform elevator upgrade work, the single elevator at the Normandy will need to be out of service for a period of five weeks. Staff is working with residents to determine accessibility needs during this down time . The possibility of reinstating periodic service is being investigated. Since the EHA has taken possession of the Normandy Apartments, a number of vacancies have occurred. The cause seems to be with proper management, lease requirements are being enforced. Residents who in the past had been permitted to pay rent late, etc. are no longer happy there and are leaving. The remaining residents appear to be very happy with the changes they are seeing under ERA ownership and management. 9. Agency Goals and Strategic Plan: See attached itemized report. B. Financial Report Financial Reports for the month of August 2000 were available for review. C. Program Reports Noted . c :\windows\winword\doc\Board Minutes I 0-04-00 3 • • • ERA BOC Regular Meeting 10-04-00 VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Resolution No.17, Series of2000 Approving 2001 Agency Plan. Amendments to the EHA Agency Plan include: 1. Reducing minimum rents from $25 to $0 for Public Housing and Section 8 2. Increasing Payment Standards for the Section 8 Housing Choice Voucher Program to 110% of HUD-set Fair Market Rents 3. Change five-year budget to anticipate a slight increase in the Capital Fund. Additions to the 2001 Agency Plan include: 1. Policy on Community Service and Self-Sufficiency for Public Housing 2. Pet Policy for Public Housing. MOTION COMMISSIONER BOBEDA MOVED TO APPROVE THE SUBMITTAL OF THE ENGLEWOOD HOUSING AUTHORITY 2001 AGENCY PLAN TEMPLATE. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Bobeda, Sanborn None None Norden, Leonard The Chairman declared the motion carried. X. EXECUTIVE SESSION Executive session was held during the Discussion Items, Motions and Resolutions portion of the meeting ( out of agenda sequence) to facilitate a formal motion on Item B. MOTION COMMISSIONER BOBEDA MOVED TO ENTER INTO EXECUTIVE SESSION TO DISCUSS A REAL ESTATE MATTER. COMMISSIONER ED SANBORN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Medlock, Bobeda, Sanborn None None Norden, Leonard The Chairman declared the motion carried. 4 c:\windows\winword\doc \Board Minutes 10-04-00 • • • • EHA BOC Regular Meeting 10-04-00 MOTION COMMISSIONER BOBEDA MOVED TO RECONVENE THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Medlock, Bobeda, Sanborn None Abstained: None Absent: Norden, Leonard The Chairman declared the motion carried. B. Resolution No.18, Series of 2000 Approving Purchase of Properties at 3566, 3578, 3595 and 3597 S. Pennsylvania. Discussed in Executive Session. MOTION COMMISSIONER BOBEDA MOVED TO AUTHORIZE LOAN APPLICATION TO SECURE FINANCING FOR PURCHASE OF THE PROPERTIES AT 3566, 3578, 3595 AND 3597 S. PENNSYLVANIA. COMMISSIONER SANBORN SECONDED THE MOTION. Ayes: Nays: Medlock, Bobeda, Sanborn None Abstained: None Absent: Norden, Leonard The Chairman declared the motion carried. VIII. INFORMATION AGENDA Nothing presented. IX. GENERAL DISCUSSION A. Commissioner's Choice Nothing presented . 5 c:\windows\winword\doc\Board Minutes l 0-04-00 r • • • EHA BOC Regular Meeting 10-04-00 B. Director's Choice Nothing presented. C. City Council Communication The City Manager has been directed to cut the City budget by 2% due to the high cost to rehabilitate the Civic Center. An Office Depot building will be constructed on the north side of Hampden in the City Center The business will relocate from its current location soi:ith of Hampden . City Center Englewood did not receive the CREW (Commercial Real Estate Women's) award, but was one of three finalists. The David Taylor dance studio on hold until construction of the Bally's Building is completed. The Wal-Mart store officially opened on September 20, 2000. The residential complex has been designated "The Alexan" at City Center Englewood . XI. ADJOURNMENT MOTION COMMISSIONER BOBEDA MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER 4, 2000 AT 7:55 P.M. COMMISSIONER SANBORN SECONDED THE MOTION. THE MOTION CARRIED. Debi Medlock, Chairman Cheryl St. Clair, Executive Director 6 c:\windows\winword\doc\Board Minutes I 0-04-00