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HomeMy WebLinkAbout1982-06-09 EDDA MINUTES- BRADFORD PUBLISHING CO ., DENVER RECORD OF PROCEEDINGS ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHROITY 3535 So. Sherman-Englewood, CO 80110 BOARD OF DIRECTORS REGULAR MEETING Wednesday, June 9, 1982 MINUTES Board Members Present: Bush, Coleman, Gasson, Holthaus, Kaufman, Mausolf, Maxwell, Neal, Pendleton Board Members Absent: Owens, Robohm Staff Present: M. Haviland, E. Haviland, P. Dietrich GUests and Visitors: Ed Cordova, EBA; Dick Hinson, Englewood Dept. of Community Development, Bill Nickum, Total Business Systems; Gretchen Peacock, The Englewood Sentinnel; Susan Powers, Englewood Dept. of Community Development; Justin Schultz, ERA/Empress Realty; Peter Vargas, Assistant City Manager; Bob Vothe, EBA; Faye Wolcott Board Chairman Holthaus called the regular meeting to order at 12:10 PM on June 9, 1982. Following introductions, the Minutes of the May Board meeting were presented for approval. Mr. Kaufman moved, seconded by Mr. Coleman, that the minutes of May 12, 1982 meeting be approved as presented. The motion passed unanimously by voice vote. Bills for Payment -.The bills for payment were presented by Mr. Gasson. Mr. Kaufman moved, seconded by Mr. Neal, that the treasurer's report be accepted. The motion was passed unanimously by voice vote. Mr. Gasson reviewed the Annual Financial Report foT 1981 to the Board. He presented the revised 1982 budget (see attached). Bill Pendleton moved, seconded by Mr. Mausolf, to make a resolution to accept the amended 1982 budget. Mr. GAsson noted that in reviewing the current mortgage contract that had been made with Mr. Sachter, he was pleased with current financial arrangements, and did not want to change them at this time. The motion was passed unanimously by voice vote. DIRECTOR'S REPORT City Wide Slide Presentation -Mr. Haviland presented updated information as to the status of this slide presentation. Office Furnishings -The arrangements to refurnish the office of EDDA will be completed by August, 1982. Mr. Haviland is working with Mr. Mausolf and Mr. Coleman on this project. Dry Creek Meetings -Susan Powers listed the upcoming meetings regarding the Dry Creek Proposal. They are: June 28, 1982 July 7, 1982 August 3, 1982 -Public hearing is scheduled. -Planning Commission -review on Dry Creek, Public Hearing -City Council -Public Hearing on Dry Creek She noted that a schedule of meeting times and plans would be forthcoming. • Page Two EDDA Board of Directors Regular Meeting June 9, 1982 • Urban Renewal Authority -Ms. Powers stated that there is a final resolution on the Plan. The financing for the Urban Renewal Plan is the next step. She indicated that either she or Dick Hinson would be willing to meet with the EDDA Board to go over aspects of the Urban Renewal Plan. Management Team Meeting -Mr. Haviland indicated that the Management Team Meeting had focused on movement toward a public/private development agreement and that the EDDA should be a party to the development agreement. Mr. Haviland indicated that there will be a proposed time schedule which will lead toward a development agreement forthcoming from Brady. He also indicated that to the extent EDDA will be a signature on any development agreement, he would like to see some involvement directly by Board members in discussion of the development agreement. Mr. Gasson, Mr. Coleman, Mr. Kaufman, and Ms. Holthaus expressed interest in being more closely involved. EXECUTIVE BOARD MEETING 1. Communication Outreach Program -The consensus of the Board felt that there needed to be some immediate, visible direction in this area. After much discussion, it was decided that a series of slide shows, presenta- tions, and accompanying print materials, presented to community groups and other interested groups would be the best approach at this time. Mr. Neal moved, seconded by Ms. Bush, that EDDA was authorized to spend not more than $4000.00 for this presentation for the downtown area only. Mr. Haviland is to report at the next Board meeting as to the exact expenditures and details of this project. The motion was passed unanimously by voice vote. 2. Broadway Improvement Program -The Board had indicated that a need for an overall program of improvements to Broadway that would result in some immediate visible changes. At the request of the B~ard, Director Haviland had solicited two very rough cost estimates for an overall public and private merchandising guideline for Broadway (public street- scape, private building facades, signage, window treatment, etc.). The consultant estimates were both in excess of $20,000. Mr. Haviland expressed concern that there are definite precommitments made by merchants and property owners to implement any plan that EDDA would fund. Both EBA and EDDA should undertake the merchandising study together as joint sponsors. Mr. Haviland noted that a commercial revolving loan program would also be considered as a part of a Broadway improvement program, and that he has already made preliminary contact with the Development Dept. (for possible use of CDBG funds) and with lenders. Councilman Neal indicated that it may be possible to fund a small amount of the public streetscaping program immediately, assuming an overall design program for the Broadway portion of the downtown development plan can be agreed to. Mr. Kaufman expressed a concern that the overall Broadway merchandising program be possible and feasible in terms of cost to the local merchants. Ms. Bush moved, seconded by Mr. Mausolf, that Mr. Haviland is to obtain a minimum of 3 proposals for the overall merchandising guidelines of Broadway. He is to present these proposals at the July Board meeting. The motion was passed unanimously by voice vote. • • Page Three Board of Directors, EDDA Regular Meeting June 9, 1982 Chairman's Report 1. Ms. Holthaus indicated that an evaluation of the Executive Director of EDDA be done by the original search committee, consisting of Mr. Gasson, Mr. Neal, and Mr. Mausolf. Included in this evaluation should be discussion of a pension retirement plan, and related benefits. 2. Ms. Holthaus also indicated that, according to the ByLaws, a new Chairman must be selected at the July, 1982 Board meeting. There being no further business, the meeting was adjourned at 1:39 PM. Respectfully submitted, ~ ~ Barry~, Secretary ENGLEWOOD DOWNTOWN DEVELOPMfNT AUTiiORITY June, 1982 1982 BUDGET (REVISED) ESTIMATED REVENUES Property Tas Specific Ownership Tax ~@nalty and Interest on Delinquent Taxes Interest Earnings Miscellaneous TOTAL Estimated Revenues SALARIES 1110 1211 1222 Salary; Director, full time Salary; part-time part-time overtime PENSIONS & RETIREMENT 12 months 12 months (25% X $6,330) 1300 10% of Salary (Director only)* 1311 Social Security ($48,912 X .0665) INSURANCE 1411 1420 1431 1461 Health & Life Insurance Workmen's Compensation Dental Health Insurance Unemployment Insurance OFFICE SUPPLIES 2111 General Office Supplies 2112 Books & Magazines 2113 Postage 2114 Paper-Copy Machine 2121 Printing-City 2122 Printing-Outside 2251 Food 2275 Film 2276 Map Prints 2279 Other Misc. Supplies *Pension requiring Board approval e EXHIBIT A $112,450 10,450 100 2,000 750 $125,750 $ 43,000 6,330 1,980 51,310 4,300 2,700 7,000 1,875 90 336 146 2,447 850 198 550 100 750 500 450 132 66 100 3,696 ' r June,. 1982 BUDGET REVISED PROFESSIONAL SERVICES 3111 Auditing 3113 County Collection Fees 3121 Legal Services 3169 Other Technical Services 3191 Other Professional Services EDUCATION & TRAVEL 3ill Travel & Conference 3212 Registration 3213 Mileage (Includes Car Allowance) 3221 Tuition & Training 3231 Memberships & Dues COMMUNICATIONS & UTILITIES 3311 Advertising 3321 Telephone 3343 Electrical & Gas Bills 3344 Power & Pumping Energy (gas) 3351 Water & Sewer RENTAL 3421 3441 Building Rental Office Equipment Rental REPAIR & MAINTENANCE 3534 Office Equipment Repair & Maintenance AID TO OTHER AGENCIES & PROGRAMS 3600 Aid to Other Agencies & Programs MISCELLANEOUS EXPENSES 3713 Mortgage Interest 3761 Insurance 3790 Other Misc. Expenses 3799 Contingency LAND --4111 !.amd (Principle-Sachter Property) e Page 2 $ 600 2,145 1,000 1,500 401546 46,791 1,800 800 1,650 500 900 5,650 300 1,895 1,000 1,000 100 4,295 6,195 22310 8,505 100 100 11500 1,500 5,357 500 200 71500 13,557 2 2 275 2,275 June,. ,· OFFICE FURNITURE & EQUIPMENT 442P Office Equipment & Furnishings 4430 Communications Equipment e Page 3 $ 2,000 950 2,950 TOTAL $150,076 • RESOLUTION NO. SERIES OF 1982 4 A RESOLUTION OF THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY AMENDING THE 1982 BUDGET. WHEREAS, the EnglP.'WOO~ Downtown Development Authority has adopted a budget for 1982; and WHEREAS, the Englewood Downtown Development Authority wishes to revise said budget; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS AS FOLLOWS: The Englewood Downtown Development Authority authorizes the Executive Director to revise the 1982 Budget to provide for $125,750 in Total Revenues and $150,076 including a 5% contingency in Total Expenditures as found in Exhibit A attached hereto and incorporated herein by reference. ADOPTED AND APPROVED this 9th day of June, 1982. Barbara Holthaus, Chairman of the Board ATTEST: Barry Coleman, Secretary of the Board