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Home My WebLink About1997-11-12 EDDA MINUTES\ ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY 333 WEST HAMPDEN AVENUE, SUITE 602 BOARD OF DIRECTORS NOVEMBER 12, 1997 MINUTES MEMBERS PRESENT: Kientz, Duemke, Oxman, Sanchez, Pfannenstiel Kaufman, Waggoner MEMBERS ABSENT: Powell,. Collins STAFF PRESENT: Celva, Doyle GUESTS/VISITORS: Cliff Weinberger, Situs Investors I. INTRODUCTION OF GUESTS AND VISITORS Chairman Kientz welcomed Cliff Weinberger, Situs Investors to the Board meeting. II. APPROVAL OF MINUTES The meeting was called to order at 5:15 p.m. Chairman Kientz asked if there were any additions or corrections to the September and October Board meeting minutes. There being none, a motion was made by Connie Sanchez, seconded by Sam Kaufman and passed unanimously approving the minutes as presented. III. TREASURER'S REPORT Gary Oxman asked if there were any additions or corrections to the August and September, 1997 Treasurer and Revenues and Expenditure reports. There being none, a motion was made by Kells Waggoner, seconded by Trina Pfannenstiel and passed unanimously approving the reports as presented. IV. CHAIRMAN'S REPORT Chairman Kientz asked if there were any nominations for secretary to replace Bill Coleman. Trina Pfannestiel made a motion to nominate Connie Sanchez, seconded by Sam Kaufman and passed unanimously approving Connie Sanchez for secretary. \ A motion to recommend Cliff Weinberger to City Council, as a new EDDA Board member was made by Trina Pfannenstiel, seconded by Connie Sanchez and passed unanimously approving Cliff Weinberger as a Board member. Kells Waggoner updated the Board on the City Council study session November 10th and their decision to move forward with the Cinderella City redevelopment alternative for a 400,000 or 350,000 square foot entertainment facility and to study the use of the Foley's building for the new City Hall, library and some type of civic or cultural center. The total square footage of the Foley's building is 143,000 square feet. The city and the court system would use up about 90,000 square feet and there would be considerable space left over to rent, lease or use as a cultural facility. The City is not aware of what the parking structure is like around the center as to whether it will remain as is or be torn down. Because of structural limitations the library would be on the first floor to accommodate the weight of books. Miller/Kitchell informed Council at the CRNA meetings that they were still interested in retail, to save the Foley's building and add residential to the center. Cliff Weinberger told the Board that win this transit oriented development you are looking at very high density, multi-story townhouses or apartments with parking within the structure at grade or below. He reiterated the proposal that Englewood Parkway should be straightened leading directly to the transit stop. Chairman Kientz told the Board that there will probably have to be a noon Board meeting scheduled in December to discuss the downtown plan. Discussion ensued. DIRECTOR'S REPORT EDDA survey Concert Series Survey Director Celva told the Board that the EDDA survey was beneficial for EDDA and would help in making decisions for future years. Celva added that 350 surveys were produced with 214 people who completed the survey. 1998 Budget Director Celva presented the 1998 budget to the Board. Chairman Kientz asked if there was any questions or discussion about the budget as presented. There being none, a motion was made by Connie Sanchez, seconded by Sam Kaufman and passed unanimously approving the budget as presented. ' VI. BOARD MEMBER CHOICE Sam Kaufman made a suggestion that EDDA have an informational page added to the City web site. Discussion ensued and it was determined that the information would be included with the City. Director Celva thanked everyone for attending the Board meeting. The meeting adjourned at 7:00 p.m. Respectfully submitted, Connie Sanchez Secretary RESOLUTION TO APPROPRIATE SUMS OF MONEY #9705 A RESOLUTION APPROPRIATING SUMS OF MONEY IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY, CITY OF ENGLEWOOD, COLORADO, FOR THE 1998 BUDGET YEAR. WHEREAS, the Board of Directors has adopted the annual budget in accordance with the Local Government Budget Law, on November 12, 1997, and; WHEREAS, the Board of Directors has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and; WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, thereby establishing a limitation on expenditures for the operations of the Arapahoe County, City of Englewood, Colorado. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY, CITY OF ENGLEWOOD, COLORADO: Section 1. That the following sums are hereby appropriated from the revenue of each fund, to each fund, for purposes stated: Current Operating Expenses $121,202.00 ADOPTED THIS 12th day of November, A.O. 1997. Harold w. Celva, Executive Director Attest: t!~Ar Connie Sanchez, Sec~ RESOLUTION/ORDINANCE TO SET MILL LEVIES #9704 A RESOLUTION/ORDINANCE LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 1997, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY, ENGLEWOOD, COLORADO, FOR THE 1998 BUDGET YEAR. WHEREAS, the amount of money necessary to balance the budget for general operating expenses is $121,202.00, and; WHEREAS, the 1997 valuation for assessment for the Englewood Downtown Development Authority as certified by the county Assessor(s) is $11,530,000.00. NOW, THEREFORE, BE IT RESOLVED/ORDAINED BY THE BOARD OF DIRECTORS OF THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY, ENGLEWOOD, COLORADO: SECTION 1. That the purpose of meeting all general operating expenses of the Authority during the 1998 budget year, there is hereby levied a tax of 4.397 mills upon each dollar of the total valuation for assessment of all taxable property with the County/City/Town District for the year 1997. SECTION 2. That the Executive Director is hereby authorized and directed to immediately certify to the County Commissioners of Arapahoe County, Colorado, the mill levies for the Englewood Downtown Development Authority as herein above determined and set. ADOPTED THIS 12th day of November, A.O. 1997. Harold w. Celva, Executive Director Attest: Connie Sanchez, Secretary RESOLUTION TO ADOPT BUDGET #9703 A RESOLUTION ADOPTING A BUDGET FOR THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY, CITY OF ENGLEWOOD, COLORADO FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 1998, AND ENDING ON THE LAST DAY OF DECEMBER, 1998. WHEREAS, the Board of Directors of the Englewood Downtown Development Authority has appointed Harold w. Celva, Executive Director to prepare and submit a proposed budget to said governing body at the proper time; and WHEREAS, Harold W. Celva, Executive Director has submitted a proposed budget to this governing body on November 12, 1997, for its consideration, and; WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance, as required by law. NOW THEREFORE, BE IT RESOLVED BY THE Board of Directors of the Englewood Downtown Development Authority, city of Englewood, Colorado: Section 1. That the budget as submitted, and amended, hereby is approved and adopted as the budget of the Englewood Downtown Development Authority for the year stated above. Section 2. That the budget hereby approved and adopted shall be signed by Harold w. Celva, Executive Director and Bill Coleman, Secretary and made a part of the public records of the Arapahoe County, City of Englewood, Colorado. ADOPTED, this 12th day of November, A.O., 1997. L . . . <21 , .\ .e: .J., • Harold W. ~lva, Executive Director Attest: {!~~ 4_;,_d~ Connie Sanchez, Secretary" I' Sheet1 ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY e 3333 SOUTH BANNOCK, SUITE 480 ENGLEWOOD, COLORADO 80110 APPROVED BUDGET 1/1/98 -12/31/98 DESCRIPTION ACTUAL BUDGET YR-TO-DATE PROPOSED ESTIMATED RESOURCES 1996 1997 SEPT 1 1997 1998 BEGINNING FUND BALANCE $63'563.00 $67'000.00 $72'977.00 $46'500.00 General Property Taxes $107'381 .20 $104'685 .00 $96'189 .67 $111 '530 .00 Reserve for Refunds/Abatements ($10'000 .00) ($10'000.00) ($10 '000.00) ($10'000 . 00) Specific Ownership Taxes $11'000 .37 $10'000.00 $7'820.29 $10'000.00 Penalties on Uncollected Taxes $346 .75 $100 .00 $77.87 $100 .00 Interest Earnings $4'285.72 $1'500 .00 $3'255 .73 $2'000 .00 Miscellaneous $16'690.00 $10'000 .00 $1'000.00 $18'000 .00 TOTAL REVENUE $129'704.04 $116'285.00 $98'343.56 $131'630.00 TOTAL FUNDS AVAILABLE $193'267.04 $183'285.00 $171'320.56 $178'130.00 ESTIMATED EXPENDITURES e ADMINISTRATIVE (80-80} Salaries $17'457 .35 $21'960 .00 $27'251.78 $22 '000 .00 Social Security-13111 $1'293 .73 $1'705 .00 $2'040.67 $1'750 .00 Health lnsurance-14111 $276 .18 $498 .00 $401 .64 $500 .00 Workman's Compensation lns .-14211 $85.00 $85 .00 $85.00 $85 .00 Dental lnsurance-14311 $35 .10 $67 .00 $70 .20 $80 .00 Long-Term Disability-14411 $47.25 $95.00 $94 .50 $95 .00 Life lnsurance-14121 $0 .00 $105 .00 $90 .00 $105 .00 Subtotal $19'194.61 $24'515.00 $30'033.79 $24'615.00 COMMODITIES General Office Supplies-21111 $764 .90 $1'000.00 $1'064.01 $1'000 .00 Books & Magazines -21121 $101 .00 $150 .00 $125.95 $150 .00 Postage -21131 $172.80 $600.00 $53 .05 $100 .00 Copy Machine Expense-21151 $0 .00 $200.00 $0 .00 $200.00 Printing (Outside)-21221 $1'331 .88 $1'500.00 $1'338.81 $1'500 .00 Director Meeting Expense-22512 $2'456.67 $1'900.00 $1'815 .06 $2'000 .00 Miscellaneous Expense-22791 $1'099.37 $500 .00 $491 .49 $500.00 Subtotal $5'926.62 $5'850.00 $4'888.37 $5'450.00 Subtotal Expenditures $25'121.23 $30'365 .00 $34'922.16 $30'065.00 Page 1 L Sheet2 APPROVED BUDGET 1/1/98 -12/31/98 -ESTIMATED EXPENDITURES I TOT AL EXPENDITURES PAGE 1 $25'121.23 $30'365.00 $34'922.16 $30'065.00 I I ACTUAL BUDGET YR-TO-DATE PROPOSED CONTRACTUAL SERVICES {80-80) 1996 1997 SEPTI 1997 1998 Advertising-33111 $115 .00 $250.00 $1'179.05 $0.00 Auditing-31111 $1'700.00 $1'700 .00 $1'700.00 $1'700 .00 County Collection Fees-31131 $1'077 .88 $1 '100.00 $962 .83 $1'120 .00 Legal Services-31211 $615 .00 $500.00 $1 '200 .04 $500 .00 Other Tech./Professional (Outside)-31997 $715 .00 $0.00 $0 .00 $0 .00 Travel & Conference-32111 $240.00 $300 .00 $215 .00 $300 .00 Tuition & Training-32211 $0 .00 $300.00 $0 .00 $300 .00 Memberships & Dues-32311 $385.00 $350 .00 $250 .00 $350.00 Telephone-33211 $1'978 .80 $1'500 .00 $1 '311.96 $1'500 .00 Building Rental-34211 $7'499 .68 $8'250.00 $6'880 .00 $8'375 .00 Office Equipment Rental-34411 $1'136 .30 $1'350 .00 $1'093 .07 $1'350 .00 Office Equipment Repair-35341 $56.07 $200 .00 $303.52 $200 .00 Aid to Other Agencies-36191 $672 .63 $300.00 $0 .00 $300.00 lnsurance-37611 $2'375 .00 $750.00 $1'621 .00 $650 .00 Other Expenses-37991 $195 .00 $500 .00 $0.00 $250 .00 Equipment Purchases-44211 $0 .00 $500 .00 $338.00 $250 .00 Subtotal I $18'761.36 $17'850.00 $17'054.47 $17'145.00 I TOTAL ADMINISTRATIVE $43'882.59 $48'215.00 $51'976.63 $47'210.00 e I SPECIAL PROJECTS {80-01) Project Management-11111 $32'422.83 $21'960 .00 $10'937 .34 $22'000 .00 Social Security-13111 $2'380.37 $1'750.00 $813 .71 $1'750 .00 Other Benefits-14111 $1 '075.59 $765.00 $328 .17 $765 .00 Other Personnel Costs-12411 $0.00 $2'400.00 $0.00 $2'000 .00 Subtotal I $35'878.79 $26 '875.00 $12'079.22 $26'515.00 I COMMODITIES Office Supplies-21111 $0.00 $100 .00 $0 .00 $100 .00 Printing-21211 $70 .51 $200 .00 $0 .00 $200 .00 Food-22512 $213.49 $100 .00 $0 .00 $100 .00 Miscellaneous Expense-22791 $355.51 $150.00 $325 .08 $150 .00 Subtotal I $639.51 $550.00 $325.08 $550.00 I Subtotal Special Projects $36'518.30 $27'425.00 $12'404.30 . $27'065.00 Page 1 Sheet3 APPROVED BUDGET 1/1/98 -12/31/98 e ESTIMATED EXPENDITURES TOTAL SPECIAL PROJECTS PAGE 2 $36'518.30 $27'425.00 $12'404.30 $27'065.00 TOTAL ADMINISTRATIVE PAGE 2 $43'882.59 $48'215.00 $51'976.62 $47'210.00 ACTUAL BUDGET YR-TO-DATE PROPOSED CONTRACTUAL SERVICES (80-01} 1996 1997 SEPTI 1997 1998 Consultant Fees-31932 $0 .00 $500 .00 $0.00 $500 .00 Performers-31924 $10'189.00 $10'000.00 $8'835.00 $10'000.00 Professional(inside)-31991 $6'425 .00 $0 .00 $1'950 .00 $0.00 Tech/Professional (Outside)-31997 $1'847.55 $2'000 .00 $1'875.00 $2'000 .00 Advertising Production-33112-33115 $134.00 $300 .00 $175 .00 $1 '000.00 Advertising Placement-33113-33114 $3'415 .99 $3'500.00 $2'996 .38 $7'000.00 'Promotional & Prizes-33116 $476 .22 $150 .00 $100 .00 $150 .00 Signage & Decorations-33117 $0 .00 $300 .00 $25 .00 $200 .00 Equipment Rental-34991 $3'626.16 $4'000.00 $5'549 .00 $4'000.00 lnsurance-37611 $0 .00 $800 .00 $0.00 $1'000.00 Sanitary Services-37811 $0.00 $0.00 $1'120 .00 $1'200 .00 Other Expenses-37991 $0.00 $200 .00 $206 .62 $200 .00 Equipment Purchases-44511 $0 .00 $0.00 $0 .00 $0.00 Subtotal $26'113.92 $21'750.00 $22'832.00 $27'250.00 OTHER PROGRAMS New Projects-31613 $7'628 .19 $25'000.00 $21'696 .41 $10'000 .00 e Public Amenities-36141 $0 .00 $10 '000 .00 $0.00 $10'000 .00 Facade Revitalization-36141 $15'771 .42 $40'000 .00 $12'292.76 $40'000.00 Subtotal $23'399.61 $75'000.00 $33'989.17 $60'000.00 TOTAL SPECIAL PROJECTS $86'031.83 $124'175.00 $69'225.47 $114'315.00 TOTAL ADMINISTRATIVE 143'882.59 148'215.00 151'976.63 147'210.00 TOTAL EXPENDITURES $129'914.42 $172'390.00 $121'202.10 $161 '525.00 TOTAL FUNDS AVAILABLE PAGE 1 $193'267.04 $183'285.00 $171'320.56 $178'130.00 ENDING FUND BALANCE $63'352.62 $10'895.00 $50'118.46 $16'605.00 • Page 1