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HomeMy WebLinkAbout1988-11-09 EDDA MINUTESRECORD OF PROCEEDINGS FORM ~o C. F. HOECKEL a. 8. a l. co. ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY 3535 South Sherman -Englewood, CO 80110 Board Members Present: Board Members Absent: Staff Present: Guests ,ard Visitors: MINUTES November 9, 1988 Birdsall, Breier, Close, Coleman, Hathaway, Oxman, Platou, Pendleton, Steele, Tomooka Green M. Mill er Pat Crow, Dick Hinson, Rich Wanush Ms. Pat swear-in Birdsall. Crow, City Clerk for the City of Englewood was present to the newly appointed Board Members: Dana Breier and Greg Mr. Tomooka welcomed them to the Board of Directors. Ms. Crow was thanked for taking the time to come to the meeting to swear-in the new Board Members. The regular meeting of the Englewood Downtown De velopmen t Au t hority Board of Directors was cal led to order by Chairman Walt Tomooka at 12:07 p.m. on November 9, 1988. Mr. Tomooka suggested that everyone introduce themselves. Mr. Tomooka noted that the Minutes from the previous meet i ng failed to note that Mr. Bob Marks was in attendance. Ms. Miller was direct e d to correct the omission. Mr. Pendleton, moved, seconded by Mr. Coleman to accept the Minutes from the October 12, 1988 regular me et i ng as amended. The motion was passed unanimously by voice vote. The Treasurer's Report was presented by Mr. Pendleton. Mr. Tomooka made note that the $53,681 excess in the budget did not reflect the $10,000 earmarke d for the Co-op Advertising Program. It was also noted at th i s time that the additional lights installed i n t he 000 of West Hampden that EDDA has budg e ted for have already b e en paid for. Mr. Close, moved, seconded by Mr. Coleman to accept the Treasurer's Report, dated September 30, 1988. The mot i on was approved unanimously by voice vote. CHAIRMAN'S REPORT Mr. Tomooka chose to address item Bon the Agenda first. Budget Subcommittee Mr. Tomooka the City of noted that Englewood the 1989 Budget needed to before December 31, 1988. be submitted to In v i ew of this, 100 Leaves FORM ~o C. F. HOECKEL e. B. & L . co. MI NlITES November 9, 1988 Page Two RECORD OF PROCEEDINGS Mr. Tomooka appointed Mr. Pendleton, Mr. Close and Mr. Platou, to the Budget Subcommittee. Mr. Tomooka asked that the commit tee meet before the next regular board meeting and have a budget ready for approval at that time. Mr. Tomooka also noted that the budget for 1989 is $2 7. 00 less than the budget for 1988. Mr. Oxman asked what happens to the monies that are not used in 1988. Mr. Tomooka stated that any monies remaining at the end of 1988 would be added onto the 1989 Budget. 1989 Budget Mr. Tomooka asked if anyone knew of any expenses in 1989 that would impac~ the Budget other than standard operating expenses. No expenses were mentioned. Director Search Mr. Oxman asked how the Board is to go about finding a new Executive Director. Mr. Tomooka noted that he had been working on the job description and once that was in place steps could be taken to search out the right individual for the position. It was also noted that the roll of the Executive Director has changed since Ms. Dietrich was Executive Director. It was noted that the comments in Mr. Gib Frye's written proposal to the Board, (dated September 25, 1988, Page 3, Section II. C.), suggested some definite qualifications needed for the position, and those suggestions offer a solid starting point in creating a job description. Discussion continued as to EDDA' s role at this point in time now that the redevelopment projects have been completed for the most part. It was the general consensus of the Board that the first priority right now is to focus on promoting the downtown, educating the merchants as to the best way to promote their businesses, encourage "tag-ads" among merchants (i.e. making note in advertisements that the business is in Downtown Englewood) , and consistent and repeat advertising. Discussion ensued. The idea of personalized spotlight articles about .individual merchants, on an ongoing basis, in conjunction with retail ads, in attempt to sell personalities and services not just merchandise, was suggested. Further discussion ensued. Mr. Pendleton suggested that the individual that is chosen have the capability to obtai.n as much exposure as possible through different publications with little or no cost. Ms. Breier agreed that a good publi.c relations person who knows how, can achieve that visibility without incurring any expenses. With consideration to the cost of advertising and the limited funds available to the EDDA this qualification was unanimously agreed to by everyone present. It was also mentioned that the candidate should also have a strong background in marketing as well as public relations. After lengthy discussion it was decided that a Job Description would be finalized by the meeting in December. 100 Leaves FORM ~ C. F. HOECKEL B. B. & L. CO. MI NlITES November 9, 1988 Page Three~~- STAFF REPORT Co-op Advertising RECORD OF PROCEEDINGS The Co-op Advertising program initiated between the EDDA and the Englewood . Sentinel was thoroughly examined. It was noted by Mr. Tomooka that the advertising representative from the Englewood Sentinel told him just prior to the meeting that he had five and one-half of the eight slots sold. Mr. tomooka noted that three of those merchants participating in the program were also members of the EDDA Board of Directors. Aside from the members of the Board, it was questioned as · to whether or not there was sufficient interest on the part of the merchants, as a whole, to warrant the expenditure of $4,317.28, on the part of EDDA, for two runs. There was also quite a bit of discussion regarding this particular co-op venture, Mr. Close asked that a motion to cancel the co-op be considered. The motion was made to the Board, seconded by Ms. Breier: Motion: Due to cancel the by Ms. Breier. to the response of the business community I motion Co-op with the Englewood Sentinel. Motion seconded The motion passed unanimously by voice vote. Discussion ensued. It was noted that the other three merchants should be notified as to the Board's decision. Mr. Tomooka said he would see that everyone involved understood that the EDDA would not support the program with the Sentinel. Holiday Decoration Contest Ms. Miller noted that the Window Decoration Contest will be held again this year. Those merchants wishing to participate will need to have their windows ready to be judged by Noon, on Thursday, December 8. The Stroll Along Broadway will take place that same day at 5: 00 p.m. The winners of the contest will be announced at 5:15 p.m. that evening. Ms. Miller also noted that the invitations are being printed and that they will be delivered/distributed on December 22, 1988. Englewood Parade Ms. Miller updated the Board regarding the Parade which was November 5. She commented that the event was deemed a success by everyone involved, and all those who attended appeared to have enjoyed themselves. It was noted that Ms. Dorothy Romans who has been coordinating the Annual Parade in the past, may not be available next year. 100 Leaves RECORD OF PROCEEDINGS FORM 50 C. F. HOEC KEL B. B. & L. CO. MINUTES November 9, 1988 Page Four Ribbon Cutting -3400 Block of South Acoma Ms. Miller explained to the Board that she had been contacted by the Chamber of Commerce, and the Executive Committee had agreed to donate some of the refreshments at the Ribbon Cutting scheduled for Tuesday, November 15, to be held at the newly paved parking lot on 3400 South Acoma, at 9:00 a.m. Also, Safeway and King Soopers have agreed to donate the donuts. Ms. Miller handed out the invitations (flyers) that she distributed to the merchants on Tuesday, November 8. Also, Tom Munds, from the Englewood Sentinel was contacted and had agreed to make not e of the event in the November 9 issue. Trolley Square Ms. Miller updated the Board as to the activities going on at Trolley Square. She noted that she had met with Mr. Orian Hunter, Property Manager of Trolley Square to clarify some information regarding tenancy. Urban Renewal Authority Mr. Hinson updated the Board as to the be opening in th Englewood Marketplace: Warehouse; and Great Clips. He noted that on the end, and one space between Mountain Restaurant that are available for leas e . new businesses that will Subway Sandwiches; Sound there is st i ll on e space Miser and Jasmin e Chinese Mr. Hinson also update d the Board on the progress of th e Phar-Mor project. All the lights, curb, gutter and paving have been completed. He noted there is s til 1 a 12,000 square foot space available for another anchor. There will be no further construction until that anchor space has been leased. Mr. Hinson noted that in October of th i s y e ar, for th e first time since 1983, Area #1 (the Downtown) e xc e ed e d the retail tax base. As there was no further business, the mee ting was adjourned at 1: 40 p.m. espectfully submitted, ----"l:---1---7'"'--, ··--~ 100 Leaves • • • e RESOLUTION NO • .:z.!I._ SERIES OF 1988 A RESOLUTION APPOINTING A MEMBER TO A HERETOFORE UNFILLED POSITION ON THE BOARD OF ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY. 1 4 WHEREAS, the Englewood Downtown Development Authority was established in the City of Englewood by Ordinance No. 25, Series of 1978; and WHEREAS, C.R.S. 31-25-805 provides for not less than five nor more than eleven members appointed by the governing authority to downtown development authorities and also provides for the terms of the board members; and WHEREAS, Council desires to appoint a person to fill a heretofore unfilled position with the Authority with the term expiring June 30, 1990; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: MRS. DANA BREIER is hereby appointed to a position on the Board of the Englewood Downtown Develop ment Authority with her term expiring June 30, 1990. ADOPTED AND APPROVED the 7th day of November, 1988. ~~;._.if {L,; Patricia H. Crow, City Clerk I, Patricia H. Crow, City Clerk of the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No.~, Series of 1988. · Patricia H. Crow -1 - • • • e RESOLUTION NO.~ SERIES OF 1988 A RESOLUTION APPOINTING A MEMBER TO A HERETOFORE UNFILLED POSITION ON THE BOARD OF ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY. 1 48 1 ,· WHEREAS, the Englewood Downtown Development Authority was established in the City of Englewood by Ordinance No . 25, Series of 1978; and WHEREAS, C.R.S. 31-25-805 provides for not less than five nor more than eleven members appointed by the governing authority to downtown development authorities and also provides for the terms of the board members; and WHEREAS, Council desires to appoint a person to fill a heretofore unfilled position with the Authority with the term expiring June 30, 1990; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: GREGG BIRDSALL is hereby appointed to a position on the Board of the Englewood Downtown Development Authority with his term expiring June 30, 1990. ADOPTED AND APPROVED the 7th day of November, 1988. AY:5st:. . J I /c) r k:?"~«~ <\:Af , ~ Patricia H. Crow, City Clerk I, Patricia H. Crow, City Clerk of the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No • .;zs., Series of 1988. v~iPt1-J Patricia H. Crow