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HomeMy WebLinkAbout1989-12-13 EDDA MINUTES·- RECORD OF PROCEEDINGS 100 Leaves FORM 50 C. F. HOEC KEL B. B. 8: L. CO, ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY 3333 South Bannock ~-Englewood,-C0 --89110 Members Present: Members Absent: Staff Present: Guests/Visitors: MINUTES December 13, 1989 Birsdall, Breier, Chavez, Close, Green, Hathaway, Oxman, Shepherd, Tomooka Steele, Wanush, Pendleton Dou_glas, Hayes Pat Crow, Pam Pepper The regular meeting of the Englewood Downtown Development Authority Board of Directors was called to order by Chairman Walt Tomooka at 12:07 p.m. He began by introducing Anna Chavez and Loren Shepherd who _ would join the EDDA board after being sworn in by Englewood's City Clerk Pat Crow. He asked Ms. Chavez and Mr. Shepherd to give a brief intro- duction of themselves, with the former going first. Ms. Chavez, as Swedish Medical Center's director of marketing and planning, noted that she had come to the hospital in February where she began in business operations. She stated that she now reports to Swedish CEO Nick Hilger. Mr. Shepherd, an Englewood CPA, noted that he runs a small accounting firm, having first come to the city in 1966. After leaving in 1978 to practice elsewhere, he returned to Englewood in 1985 and stated that he always has been very interested in the downtown development of the city. With that, Chairman Tomooka noted that Mr. Shepherd has long been a "motivating force" in this arena and proceeded to officially welcome both Ms. Chavez and Mr. Shepherd to the board. At this time, Ms. Crow officially swore in both as new EDDA board members. All present applauded following the ceremony. Chairman Tomooka then motioned for approval of l a st month's board minutes to which Mr. Green moved and Mr. Oxman seconded. Ms. Hathaway asked to abstain since she was not present ·at the meeting in question. TREASURER 1 S REPORT Chairman Tomooka asked Ms. Hayes about the budget as Bill ··Pendleton was absent. She noted that as Mr. Pen.dletbn had predicted, we would not be receiving any further revenue and that our budget would be short approximately $27,000. She noted, however, that the remaining budget would be fine and the EDDA had requested approximately $180,000 for the 1990 budget to make ~p tor the loss. Mr. Shepherd asked about the reason for the shortfall tha·t has occurred to which Chairman Tomooka replied it was mainly due to tax credits and abatements. The latter then motioned for approval of the Treasurer's R eport to which Ms. Hathaway moved and Ms. Breier second e I. •. ,I ~.. •. • RECORD OF PROCEEDINGS 100 Leaves FORM ~o C. F. HOECKEL B. B. a L. co. MINUTES December 13, 1989 Page Two · CHAIRMAN'S -REPORT Chairman Tomooka noted that officially he had no report this time, except to again welcome Ms. Chavez and Mr. Shepherd to the board. DIRECTOR~S -REPORT Happy Holidays i n -Engleweed Ms . Hayes reported that the program went very well, though she had concerns shortly before the Plaza program when it a p p e a r e d t h a t t he r e w o u 1 d b e 1 ow a t t end an c e f o r t'h e 4 : 0 0 p.m. event; she was quick to add that she was pleasantly surprised, however, by the crowd that began appearing just in time for the event's start-up! Ms. Hayes said that singing by the Sweet Adelines lasted almost an hour at which time Mayor Susan Van Dyke prepared the crowd for the lighting of the Plaza's light-tree. She noted that Ma yor Van Dyke cleverly asked for the audi e nce to im a gine that the holiday pencils that EDDA had distribut e d were ·magic wands to be waved in ord e r to automatically light the tree. Ms. Hayes noted that though initially, in the weeks of the tree's preparation, there had been electrical problems with the tree, the lighting went off very well and a "stunning" ·tree resulted. In reference to the prior concerns, Ms . Hayes stated that Evergreen Specialties, who had supplied the "light-tree," was very apologetic and had sought to remedy the situation; she added that City of Englewood per- sonnel, led by Jim Kavinsky, parks superintendent, had m~de needed adjustments and.we~e to be commende~ for their efforts. Ms. Hayes noted that a letter of congratulations would be sent to City Manager Roger Fraser, Mayor Van Dyke, and the City Council to commend them for the City's fine efforts in connection with the holiday program. She proceeded to note that following the Plaza portion of t h e e v en t ,. a s ma 11 g r o u p o f c a r o 1 e r s we r e 1 e d b y Mr • a n d Mrs. Santa Claus, Rocky th 'e Elf, and the Sweet Adelines, to sing their way over to Trolley Square and were joined by a number of others who came over individually. At Trolley Square, they were met by the Dickens Carolers and vendors selling crafts and baked goods. Ms. Hayes noted a good attendance at Trolley Square. Regarding the EDDA art contest, in which Englewood school children's drawings have been dis- played at ·Trolley Square, Ms. Hayes added that she has enjoyed calling the winners and that the Englewood Sentinel w i 11 be pub 1 i c i zing the w i nner ,' s names and their prizes • She summed up that she wa s pleased overall and that the holiday events could well become a tradition in Englewood. ••• , ..... 1 ... FOR M !O C. F . HOEC K EL B. 8. & L, CO. RECORD OF PROCEEDINGS MINUTES December 13, 1989 Page Three ·- 100 Leaves At this point she asked Mr. Close, who had helped with the sound system, his feedback to which he replied that all had gone "very, very smoothly." He made the suggestion of having a map publicized in the future that would outline the parking areas to better direct all corning to participate in the activities, and then went on to commend Ms. Hayes and her staff for a job very well done. Mr. Close also noted how impressed he was with Mr. and Mrs. Claus; Ms. Hayes assured Chairman Tornooka and him that efforts would be made in the futur~ to again secure thetr services. Mr. Shepherd noted that he and his wife were present at the Plaza and were impressed overall, with the exception of having to find the best spot to most effectively hear the Sweet Adelines. Ms. Hayes then asked Ms. Hathaway who had helped with EDDA efforts at Trolley Square what she thought, to which she noted that everything went fine, except for most of the crowd dissipating by 6:30 p.rn., with the event of~icially lasting until 7:00 p.rn. Ms. Hayes confirmed that the time to be alloted for next year's events was already being taken into consideration. Some discussion ensued on banner publicity during the holidays, with the consensus being that there would be even more coverage planned for next year. EDDA Holiday Reception Ms. Hayes noted that the EDDA reception will be hosted at Chairman Tornooka 1 s Stone Designs business. She encouraged .everyone to attend and asked all to please RSVP. Sh_e also , .. , mentioned that Chairman Tornooka's wife, Hilda Tornooka, ~nd his assistant, Cindy, were helping a great deal in the party's preparation. EDDA Honors -Mrs,-Dorothy ·RomaRs Ms. Hayes reported that Mrs. Romans had been honored on Nov. 20 with a plaque and proclamation for the 20 years she has devoted to the annual Englewood Parade. Chairman Tornooka commended Mrs. Romans again at this point. 1990 Budget Ms. Hayes reported that she and Mr. Pendleton would be working on the 1990 budget soon and that she didn't anticipate any changes other than the rewording of a few line items. Mr. Green asked about formulating a 1990 work plan to support the dollar figures for each line item. Ms. Hayes agreed and asked all to refer to an item further down in her report entitled, "1990 Spring/Summer Planning," in which she noted that she will be working on a more formal business plan. Mr. Green also recommended that a task force of three or four people be chosen from the EDDA board to work on the budget and provide input before Ms. Hayes presents it to the entire board. Ms. Hayes responded favorably and concluded this portion by stating that she is putting together a synopsis of all the projects she has worked on since she came on board nine months ago. e · RECORD OF PROCEEDINGS 100 Leaves FORM 50 C. F. HOEC KEL B. B. 8: L. CO, MINUTES December 13, 1989 Page Four New EDDA Assistant Ms. Hayes noted that Mary Douglas's last day would be Dec. 15 and Ms. Hayes said she had received 45 applications for the administrative assistant position and that she ·had narrowed it down to three strong candidates; the strongest of the three, however, had taken another job offer shor~ly before she was due t ·o interview with Gregg Birds a 1 1 and Mr. Green. She went on to say that after the latter two interviewed the remaining candidates, all decided to postpone selecting someone just yet. Ms. Hayes stated that former assistant Margi Miller is planning to return as of Jan. 3 to temporarily help out in the office as Ms. Hayes continues the search. 1990 Spring/Summer Planning Ms. Hayes jokingly related that one of her merchants asked her if now that the holiday project is complete, does she (Ms. Hayes) just "hang out until spring?" Ms. Hayes assured everyone that she wouldn't be hanging out until spring and said that she already would be attending a 4th of July firework meeting this evening. She said she also has been in contact with the Denver Musicians Association regarding the summer concert series and that the summer fair committee would begin meeting in January. And, the 1990 business seminar schedule has already been planned with the Chamber of Commerce. Once again, she reiterated that she would be presenting a more formal business plan to the board members in the weeks ahead. I Urban Renewal Authority(URA) Pam Pepper, economic development coordinator for the City of Englewood, represented the URA in director Rich Wanush's absence and noted that the latter has been working on financial re-structuring of the URA's bonds. She went on to say that other URA business included the office currently looking for a new tenant for the vacant Buyer's Club. Chairman Tomooka asked about potential tenant candidates for the busi- ness and some discussi_on ensued. She noted that, in exploring various options, Mr. Wanush and she recently had been in a "very positive" meeting with five Coldwell Banker repre- sentatives and that if anyone had further questions, to please contact Mr. Wanush as the best source for information. She concluded by saying how much she appreciates the EDDA's interest in the URA's search for the Buyer's Club's new tenancy. ~ •• 1 .... , l • , RECORD OF PROCEEDINGS 100 Leaves FORM !O C. F. HOECKEL B. B. a L, CO. MINUTES December 13, 1989 Page Five Other Ms. Pepper discussed potential joint marketing efforts with the EDDA and the City of Englewood and stressed that she feels the EDDA and the City of Englewood can work successfully together; discussion of past "Buy Englewood" efforts ensued. It was noted that since Ms. Hayes has now been on the .job almost a year as EDDA executive director, she has some good experience to bring to the task at hand; she added that putting together an EDDA Merchant Services Directory would be one appropriate project she would like to investigate with Ms. Pepper. ·Mention was made of working more with upcoming Fa.rmei 1 s Markets to create better exposure for surrounding downtown business merchants, and Ms. Hayes confirmed that this would be pursued further. The consensus was that more discussion of a "Buy Englewood" campaign definitely would follow _at the next board meeting~ BOARD MEMBER'S CHOICE At this point, Chairman Tomooka stated that, especially for newcomer Ms. Chavez's benefit, he would like to note how far the EDDA has come in its progress since its inception about a decade ago, in its development, and in the public's eye regarding its function and role in the community of Englewood. He elaborated somewhat, with other board members, such as Englewood native Ms. Hathaway, making additional comments to support his view regarding the EDDA's positive progression. Chairman Tomooka stated that he is pleased that the EDDA is more able to work well with the City o f En g 1 e woo d and t he C i t y C o u n c i 1 • He ad d e d t ha t i t .' s very significant to have the representation of Cinderella City with Mr. Birdsall following his predecessors and now with Ms. Chavez following in her Swedish Medical Center predecessors' footsteps, and he then went on to commend the strong business and civic consciousness of the current EDDA board as being very impressive. Ms. Crow noted she, too, was impressed with the progress the EDDA has made and where it now stands. Chairman Tomooka then commended Ms. Hayes as being "heaven-sent" with all of her promotional efforts on behalf of the EDDA. Brief discussion followed and then, as there was no other bu~iness, the meeting adjourned at 1:16 P•l'!l• ,.,., ... ,., .. •• RESOLUTION NO. SERIES OF 1989 6 3 e A RESOLUTION APPOINTING AN NA CHAVEZ TO COMPLETE A TERM ON THE ENGLE\·WOD DOWNTOWN DEVELOPMENT AUTHORITY. WHEREAS, a vacancy has occurred on the Board of the Englewood Downtown Development Authority for a term expiring June 30, 1992; and WHEREAS, Council desires to fill this vacancy; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO: 14 (b) (ii) Section 1. Anna Chavez is hereby appointed to the Englewood Downtown Development Authority to fill the term vacated by Ken Platou expiring June 30, 1992. ADOPTED AND APPROVED the 20th day of November, 1989. I, Patricia H. Crow, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No.~, Series of 1989. ~~ \-#-~ Patricia H. Crow e e RESOLUTION NO. 55 SERIES OF 1989 ~- e • 14 b i A RESOLUTION APPOINTING LOREN SHEPHERD TO A TERM ON THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY. WHEREAS, a vacancy has occurred on the Board of the Downtown Development Authority because of a term expiration; and WHEREAS, Council desires to fill this vacancy; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO: Section 1. Loren Shepherd is hereby appointed to the Englewood Downtown Development Authority to a term expiring June 30, 1993. ADOPTED A..~D APPROVED the 6th day of November, 1989. Patricia H. Crow, City Clerk I, Patricia H. Crow, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No.~. Series of 1989. /;) . a )#'&lu(;(d_ # ~c Patricia H. Crow ORDINANCE NO. ~ SERIFS OF 1989 BY At.11'HORITY COUNCIL BILL NO. 37 INTRODUCED BY CX>UNCIL MEMBER CLAY'n:N 9 (f) AN ORDINANCE FIXIOO THE TAX I.Ev'f IN MILLS UPCN EACH DOLLAR OF '!HE ASSESSED VALUATICN OF ALL TAXABLE PROPERTY WITHIN THE CITY OF ~, COLORADO, AND ESTABLISHING A MILL I.Ev'f FOR THE El~D I COLORADO I ~ DEVELOPMENl' Atn'HORITY. WHEREAS, it is the duty of the City Council of the City of Englewood, Colorado, under ~"'le Englewood Home Rule Charter and Colorado Revised Statues, to make the annual levy for City purposes; and WHEREAS, The City Council has duly considered the estimated valuation of all the taxable property within the City and the needs of the City of each of said levies and has detennined that the levies as hereinafter set forth, are proper and wise; NCW, THEREFORE, BE IT ORDAINED BY THE CITY OOUNCIL OF '!HE CITY OF F.Ni£...&mD I COLORADO THAT: Section 1. That there be and hereby is levied for the year 1989, due and payable as required by statutes in the year 1990, a tax of 5.419 mills on the dollar for the General Fund of the City of Englewood, Colorado, and 2.109 mills on the dollar for the Debt Service Fund of the City of Englewood, Colorado. '!hat the levy hereinabove set forth s."'lall be levied upon each dollar of the assessed valuation of all taxable property within the oorporate limits of the City of Englewood, Colorado, and the said levy shall be certified as required by law. Section 2. That under the authority of the Colorado Revised Statues and the Englewood Hale Rule Charter, there is hereby levied for the year 1989, due and payable as required by law in 1990, a tax of 4.661 mills on the dollar for the use and benefit of the Engle"NOOd, Colorado, Downtown Develq:ment Authority. '!hat the levy hereinabove set forth shall be levied upon each dollar of the assessed valuation of all taxable property within the Englewood, Colorado, Downtown DevelO(XTent District, and the said levy shall be certified as required by law. Introduced, read in full, and passed on the 6th day of Novent>er, 1989. . -----· . _: e - Publis~ as a Bill for an Ordinance on the 9th day of November, 1989. Read by title and passed on final reading on the 20th day of Novent>er, 1989. Published by title as Ordinance No. 33, Series of 1989, on the 23rd day of Novent>er, 1989. ~ City Clerk I, Patricia H. Crow, City Clerk of the City of Englewood, COlorado, hereby certify that the foregoing is a true o:,py of the Ordinance passed on final reading and published by title as Ordinance No. ~ c9, Series of 1989. Q~~ l)//~ Patricia H. Crow