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HomeMy WebLinkAbout1989-01-11 EDDA MINUTESRECORD OF PROCEEDINGS FOR M 50 C. F. HOECKEL 0. 8. It: L. CO. ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY 3535 South Sherman -Englewood, CO 80110 ,M~rnbers Present: Members Absent: Staff Present: Guests/Visitors: MINUTES January 11, 1989 Birdsall, Breier, Close, Coleman, Green, Hathaway, Oxman, Pendleton, Platou, Steele, Tomooka None M. Miller Rich Wanush The regular meeting of the Englewood Downtown Development Authority Board of Director's was cal led to order by Chairman Walt Tornooka at 12: 10 p.m. on January 11, 1989. Chairman Tomooka noted that everyone knew each other and to forego introductions. Chairman Tornooka asked for a motion to approve the Minutes from the December 14, 1988, regular meeting. Mr. Coleman moved, seconded by Ms. Hathaway to accept the Minutes. The motion passed unanimously by voice vote. The Treasurer's Report was presented by Mr. Pendleton. He commented that all items were in order and that payment of outstanding bills wil 1 st i11 result in an excess balance this year. Those monies left will be put into the Fund Balance. Mr. Close moved to accept the Treasurer's Report, seconded by Mr. Platou. The motion passed unanimously by voice vote. CHAIRMAN'S REPORT Approval of 1989 Line Item Budget and Revenues Ms. Miller stated that she had spoken with Ms. Lucas, Chief Accountant for the City of Englewood, and the Revenues as well as the Expenditures for 1989 must be approved, separately. There was general discussion regarding each line i tern. Included in the Agenda Packet was a copy of the 1988 and the 1989 Budget so that comparisons could be made. Mr. Pendleton took each individual line item and explained the differences, if any, to the Board between 1988 and 1989. There was some concern about the expenses incurred by leasing office equipment such as the copier and the typewriter. Mr. Tornooka noted that he and Ms. Miller would look .into the option of purchasing machines instead of leasing. There was also extensi.ve discussion about the various membership dues paid by the EDDA to belong to surrounding Chambers of Commerce, and the importance of continued support of these programs. The suggestion 100 Leaves RECORD OF PROCEEDINGS FOR M 50 C. F. HOECKEL 8. B. a L. CO. MINUTES January 11, 1989 Page Two was made that continued membership in such organizations as International Downtown Association, .etc., be reevaluated. It will be up to the new Executive Director as to whether or not to continue these memberships. After a lengthy discussion, Mr. Close moved, seconded by Mr. Platou to approve the 1989 Line Item Budget. The motion passed unanimously by voice vote. Then Mr. Steele moved, seconded by Ms. Hathaway to approve the 1989 Revenues. The motion passed unanimously by voice vote. Appointment of Secretary for the Board of Director's Chairman Tomooka appointed Gary Oxman as Secretary to the Board of Director's. Mr. Oxman had no objections to this appointment. He was told he would also be apart of the Executive Committee that meets the first Wednesday of every month. Appointment of additional Task Force member Chairman Tomooka explained that he and Mr. Green were assigned to the Task Force, but there have been times when neither Mr. Green or Mr. Tomooka could make arrangements to attend the monthly meetings. Chairman Tomooka also noted that it was very important that the EDDA be represented at these meetings so as to keep apprised of new developments and activities. The Task Force is attended by URA, City Council, and the Englewood Chamber of Commerce. In view of this, Chairman Tomooka appointed Mr. Coleman to the Task Force. Status of Director Search Chairman Tomooka read a letter that he received from Jes Gerardi in which Dr. Gerardi asked that his name be withdrawn from the list of candidates. Dr. Gerardi noted that he felt the position needed to be fulltime taking into consideration the tremendous job that, in his opinion, lies ahead for whoever is chosen with regard to creating and maintaining a strong cohesive atmosphere in the district. He pointed out some problem areas that he felt needed more attention than just part-time efforts. There was considerable discussion. To date, a well defined job description has not been drawn up. In an attempt to clarify the qualifications needed Mr. Green suggested that two people be chosen from the Director Search Committee to outline specific qualifications, then rough draft a job description from that input. The rough draft wil 1 be presented to the Board at a Special Meeting scheduled for Wednesday, January 18, 1989, at 11:45 a.m. Discussion continued. Mr. Wanush made the comment that he felt the person needed would have to be able to create an atmosphere of continuity among the merchants, much like a mall manager. It was also said that businesses build towns/cities, not the other way around. Special Report in Colorado Business Magazine Chairman Tomooka encouraged included an article about Englewood. everyone to read the special section which the redevelopment that has taken place in 100 Leaves RECORD OF PROCEEDINGS FORM 30 C. F. HOECKEL 8. e. & L. co. MINtrrES January 11, 1989 Page Three STAFF REPORT New Office Hours Ms. Miller announced that in view of the slow down in new projects due to the lack of an Executive Director the EDDA office will only be open on Fridays, (unless there is a meeting, or a need). She noted that she has made arrangements for the mail delivery, and has left a message pad outside the office door. She also explained the new office hours on the recorded telephone message. In case of any emergency, Ms. Miller has also left her home number on both the door and the recorder. Chairman Tomooka has a set of off ice keys at his business, at 69 West Floyd. Ms. Miller noted that since everything was tentatively on hold until a candidate is chosen she could not justify receiving a wage except when her services were needed. Ms. Miller noted that the checks had been issued for the winners of this year's Window Decorating Contest. She hand delivered them last week. Urban Renewal Authority As Mr. Hinson was not present at the meeting, no report was given. Other Ms. Hathaway noted that the new City Manager, Roger Fraser, will be on board Monday, January 16. A reception is tentatively scheduled for January 26 from 4:00 -6:00 p.m. at City Hall. She invited all of the Board Members to come and meet Mr. Fraser. Mr. Green asked Ms. Hathaway to invite Mr. Fraser to attend a EDDA Board Meeting at his earliest convenience. As there was no further business, p.m. tr ee ting was adjourned at 2 '10 \ I Resp r tfully Ga 100 Leaves