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HomeMy WebLinkAbout1989-02-08 EDDA MINUTESRECORD OF PROCEEDINGS FORM ~O C. F. HOECKE L B. B. & L. CO. ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORI,TY 3535 South Sherman -Englewood, CO 80110 Members Present: Members Absent: Staff Present: Guests/Visitors! MINUTES February 8, 1989 Birdsall, Breier, Close, Coleman, Green, Hathaway, Oxman, Pendleton, Platou, Tomooka Steele M. Miller Dick Hinson The Regular Meeting of the Englewood Downtown Development Authority Board of Director's was called to order by Chairman Walt Tomooka at 12:10 p.m., on February 8, 1989. Chairman Tomooka noted that everyone present knew each other and to forego introductions. Chairman Tomooka pointed out that there were two sets of Minut e s to approve, due the Special Me eting that was called on January 18, 1989. Chairman Tomooka asked for a motion to approve the Minut e s from the January 11, 1989, Regular Meeting. Mr. Pendleton moved, seconded by Mr. Close, to accept the Minutes. The motion pass e d unanimously by voice vote. Chairman Tomooka then asked for a motion to approve the Minutes from the Special Meeting of January 18, 1989. Mr. Coleman moved, seconded by Mr. Birdsall to acc e pt th e s e Minutes. The motion passed unanimously by voice vote. The Treasurer's Report was presented by Mr. Pendleton. He not e d that the Treasurer's Report of December 31, 1988, reflected an excess balance for the year end of $31,196. He also noted that the exp e cted revenues for the year were down 3%. Chairman Tomooka asked that the excess amount be kept in mind for discussion later on the Agenda. Chairman Tomooka asked for a motion to accept the Treasurer 's Re port. Mr. Close moved, seconded by Mr. Platou. The motion passed unanimously by voice vote. CHAIRMAN'S REPORT Announcement of the new Executive Di rector Chairman Tomooka announced that Ms. Pollyanna Hayes had b e en select e d as the new Executive Director and that she had accepted the position, effective March 1, 1989. Chairman Tomooka explained that the delay in her starting date was due sol e l y to h e r obligations to her present employer, a situation that could n ot be changed. She asked Chairman Tomooka to convey her sincere apol o g y to the Board for this unanticipated delay. Chairman Tomooka commented that h e r situation was unfortunat e , but ~· he also noted that her code of ethics with regard to her present 100 Leaves FORM ~o C. F. HOECK EL e. B. a L, c o. MINUTES February 8, 1989 Page Two RECORD OF PROCEEDINGS employer was very commendable, and a quality that he felt the EDDA would benefit from in the future. Chairman Tomooka then-explained the process by which the selection was made. There were five final candidates, all of which the Search Commit tee felt to be very talented and experienced, making the final decision a difficult one. Chairman Tomooka noted that Ms. Hayes is very enthusiastic about the position and is looking forward to the challenges that lie ahead. Reallocation from Fund Balance to 1989 Budget A final breakdown of the expenses incurred for the Metro-Wide Media Program was handed out and discussed. Chairman Tomooka noted that although these expenses, totalling $25,669, were incurred in 1988, the payments were not made until 1989, which is the reason there was a large excess balance in the 1988 Budget. Chairman Tomooka noted that this excess balance would automatically be shifted into the Fund Balance. In order to reimburse the 1989 Budget for these expenses, from the Fund Balance, there needed to be a majority vote of the Board. There was a lengthy discussion regarding the expenses and amount of money that was allocated for this program. The Board had approved $22,000 and actual expenses were $3,669 over that amount. Most of the overage was due to production costs. Chairman Tomooka said that he would look into the matter, but for the time being the reallocation had to be approved. Ms. Hathaway moved, seconded by Mr. Pendleton, to reallocate $25,669 out of the Fund Balance back into the 1989 Operating Budget. The motion passed unanimously by voice vote. Resignation -Administrative Assistant A le.tter of resignation from Ms. Miller was included in the Agenda Packet. Chairman Tomooka explained to the Board that al though Ms. Miller's resignation would be effective February 17, 1989, Ms. Miller, after having spoken with he and Ms. Hayes, had agreed to be available after February 17, until April 1, as needed, to assist Ms. Hayes during this period of transition. Mr. Pendleton noted that it was with regret that the Board received this resignation, and a letter of recommendation from the entire Board of Director's was in order. There was unanimous agreement to this suggestion. Chairman Tomooka asked for a motion to accept the resignation. Mr. Pendleton moved, seconded by Mr. Close. The motion was passed unanimously by v.o.ice vote. STAFF REPORT As directed, Ms. Miller had looked into the cost of purchasing the office machines as opposed to leasing in an effort to lower operating costs. It was agreed to that in the long run purchasing the machines would be cheaper. Ms. Miller suggested that any purchases be delayed until Ms. Hayes and a new staff person were on board and they could choose machines that best fit their needs. After a short discussion this was agreed to. 100 Leaves FORM so C. F. HOECKE L B. B. & L. C O. MINUTES February 8, 1989 Page Three RECORD OF PROCEEDINGS Urban Renewal Authority Mr. Hi nson inf~rmed the Board _!hat r e gulat i ons would soon ne e d to be drawn up for the uses of The Plaza at -Li ttle Dry Creek and he asked for their input. Mr. Hinson indicated that depending on who would be ultimately responsible for the area would dictate the types of events that could be held there. Mr. Hinson also felt that it was not the City's place to stage events, and he hopes that the EDDA will take some of this responsibility on. He also felt this spring and summer were prime seasons to schedule events on a regular basis to draw awareness to the downtown area. Many suggestions as to events that could be held were discussed. Other Mr. Hinson noted that the new Phar-Mor store will be op e n for business March 1. He,. as well as Chairman Tomooka, commented that they had met the representative for Phar-Mor, who is very confident that this newest store will draw shoppers from all areas of the metro area. Mr. Hinson also noted that plans for a new sign for the Englewood Marketplace are underway. He also stated that sales tax were up tremendously. With regard to this, Mr. Birdsall made the comment that in the South Metro Business Magazine, Englewood was rated in first in sales tax revenues. Ms. Hathaway noted that a portion of those taxes were being generated by businesses outside the city limits, but with Englewood zip codes. Other Chairman Tomooka opened the meeting up for discussion for future events and promotion ideas that will be directed to Ms. Hayes when she begins in March. It was the general feeling of the Board that repeat and continuing events be staged all through this coming Spring and Summer, in open areas of the district, as much as possible. It was also the general feeling of the Board that time is of the essence and promotions will have to sped up in order to make use of this peak season for events and festivals. Ms. Hayes will be apprised of those ideas suggested. Discussion of ideas continued. As there was no further business the meeting was adjourned at 2: 00 p.m. 100 Leaves