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HomeMy WebLinkAbout1989-03-08 EDDA MINUTESFORM ~o C. F. HOEC K EL e. 8. 8: L. co. RECORD OF PROCEEDINGS ENGLEWOOD DOWNTOWN DEVELOPMENT AlITHORITY 3535 South Sherman -Englewood, CO 80110 Mlb:--uTES March 8, 1989 Members Present: Breier, Close, Coleman, /Green, Hathaway, Oxman, Pendleton, Platou, Steele, Tomooka Members Absent: Birdsall Staff Pres e nt: P. Hay e s, M. Miller 100 Leaves Guests/Visitors: Roger Fraser, Dick Hinson, Susan Hirsch , Rich Wanush The Regular Meeting of the Englewood Downtown Development Authority Board of Director's was called to order by Chairman Walt Tomooka at 12:05 p.m., on March 8, 1989. Chairman Tor.1ooka introduced Ms. Polly Hayes, the new Executive Di recto;:-to the ,::oarcl and to the ~uests that \vere in attendance. Chair .. :a ..-1 To i.:oo:~~ &lso introduced Hs. Susan Hirsch, Senior Planner a n d ~-lr. ilo::;er Fras e r, the new City Manager. Chai.:-man Tor,10oka asked for a motion Regular Mee tin~ on Febru a ry C; 1989. by Mr. Platou to ac .:-.21·,~ ·;::1 -. ~:ir~utec. by voice vote. to accept · the Minut e s fror:i th e Mr. Pendl e ton moved, s e conded ~1 e ~otion p as s e d unaninously The Treasurer's Report was presented tiy Mr. Pendleton. to the Board that the deficit balance this month this time of year as revenues from taxes \·1ere not It was explained was normal for collected until later in the year. Mr. Col e man moved, second e d accept the Treasurer's Report of January 31, 1989. unanimously by voice vote. by Mr. Gr een to The motion passed CHAIRMAN'S REPORT Chairman Tomooka explained the salary of the Executive Director would b e discussed in an Executive Session aft e r th e Regular Me eting today. Ch a irman Tomooi<a then turned the me e t,inG ove r to Ms. Hirsch for h e r presentation on usage of The Plaza. Hs. Hirsch e;q)lained that th e Departr.1ent of Community De velopment had put tl1:i.::; f irst draft of ordinanc e s together and she felt it was iraportant ;:lrn t the EDDA have input as to the usa3e limitations for the area. S11 e also stated othe r civic/community. groups have 3iven their input ao well. It \las noted that this bein:; the first year The Plaza will be utilized ordinances will be difficult to draft. Criteria for vendors, pushcarts, etc. and the fees involved, maintenance, and p r otectin:; the raerchants within t!1e area fror.: undue competition are some of the co n ceri,s. It has e FOR M ~O C. F. HOECKEL 8. 8. & L. CO. MINUTES March 8, 1989 Page Two RECORD OF PROCEEDINGS 100 Leaves been proposed that usage be limited to civic, community, service and non-profit organizations. It was also noted that if the area were to fall under the guidelines of a "park" -liquor sales would be prohibited. Fees for existing vendors when special events are being held was also discussed. As of yet there is no set fee schedul e . It was generally agreed that fees will need to offset the costs the City will incur for maintenance. It was suggested that the fees charged in dmmtown Denver be looketi into. Ms. Hirsch and Mr. Wanush asked if the EDDA would be the prime initiator of activities for The Plaza. It was the general feeling of the Board that Ms. Hayes has proposed many activities that would be centered around The Plaza. It was also noted that parking for lar3e numbers of p~ople would be no longer be a problem. Mr. Fraser noted that the City's involvement would be minimal; administrative for the most part. Ms. Hirsch had al.so brought a drawing that showe d proposed locations for vendor carts. There was open discussion of the possible events, usage restrictions, etc. Ms. Hirsch urged all of the Board Mernbers to make their views, suggestions and concerns known to either herself or Mr. Wanush before the final draft is presented to City Council. Mr. Tomooka thanked Hs. ~Iirsch for her presentation. DIRECTOR'S REPORT Office Lease Ms. Hayes noted that the EDDA Board of Director's had received a proposal from Ralph and Pat Murphy who mm the Hampden Plaza, but that it was stipulated in the proposcil that the conditions of the lease were not to be discussed outside of the Board Memb e rs. For this reason this Agenda item was also moved to the Executive Session. Job Description Ms. Hayes explained to the Board that she had obtaine d examples of job descriptions from the Employee Relations Department and would soon be compiling a description, and salary range for a new assistant. Chairman Tomooka took this tirae to inform the Board that the reason Ms. Miller was resigning was to relocate to Bozeman, Montana. He also stated that the Executive Committee would be drawing up a letter of recommendation for her. Greater Englewood Chamber of Commerce YJS. Hayes stated sh e had be en invit e d to the Mixer sponsore d by the Engle\-mod Char,1b e r of Commerc e by Dori Nazar e nus and that she was ?lanning on attending the function that evening. She also stated that 11s. Nazarenus had asked that she be the Guest Speaker for the April Luncheon. Ms. Hayes e}~plained that she asked to change that engagement to the I1ay Luncheon when she would have more to report to the Chamber Members and some of her proposed eve nts would already be underway. It was also noted that some members of the Executive Committee will be on hand at the Chamber Luncheon this lilOnth, on FORM ~O C. F. HOECKEL B, 9. & L, CO. MINUTES March 8, 1989 Page Three RECORD OF PROCEEDINGS 100 Leaves March 23, to introduce Ms. Hayes. Promotional Calendar In connection with 11s. Hirsch's presentation the promotional calendar had been passed out at the beginning · of the meeting. There was general discussion of the projects listed; on Ms. Hayes calendar, all of which were very well received. Ms. Hayes also stated that she is very open to any suggestions the Board may have and encouraged each of them to give her their input. It was suggested that an event revolving around a particular flower be organized. At this point Chairman Tomooka asked Ms. Hathaway to verify the 11 Carnation City 11 label· Englewood supposedly had in the past. Restricteu Funds Ms. Hayes deferred to Ms. Miller for an explanation. Ms. Miller noted that the remaining $24,000 for the Chamber Recrui trnent Program was still being restricted. Ms. Hiller suggested that a motion be made to unrestrict these funds. Mr .. Pendleton moved, seconded by Mr. Coleman to unrestrict the $24,000. The motion passed unaninously by voice vote. Reallocation Correction Ms. Hayes also deferred this item to Ms. Miller, who explained there has been some account confusion with regard to the reallocation voted on last month · which is being reflected in this year's expenditure printouts. Mr. Pendleton asked Ms. Miller to get the situation corrected as soon as possible, and to keep him updated. Ms. Miller also noted that she had spoken to Ms. Julie Lucas, Chief Accountant as to how to go about getting the corrections made. Urban Renewal Authority Hr. Hinson stated most part. Most land acquisitions. brought on by the leasing activity of Other that the URA is winding down operations for the of the activity now is dealing with lawsuits and Mr. Hinson updated the Board on the activity Grand Opening of the new Phar-Mor store and the the Englewood Marketplace. VIS. Hayes noted that she will begin publishing the engleirnod again, with a different format. In the near future she would also like to invite the merchants to a meeting to explain how iraportant their involvement is in the upcoming events she has planned and the importance of the success of those events which will in turn benefit every merchant. She would also like to establish a 7 or 8 member Task Force so she can keep in touch with the concerns of all the merchants. It was brought inquiries have to the Board's been made about attention that a couple of serious the Gothic Theatre, (which is now RECORD OF PROCEEDINGS 100 Leaves FORM ~O C. F. HOEC KEL B. B. 8: L. CO. ,· {, , .. 1 MINUTES March 8, 1989 Page Four vacant and for sale), and the possibility of a major restoration/conver- sion. Hs. Hathaway noted the owner, who does not reside in Englewood, is very anxious tp sell the property. Chairman Tomooka asked if there was any further business to be discussed. As there was not, Chaiman Tomooka adjourned the meeting at 1: 15 p.m. and asked those Board Members who could, :to stay for the Executive Session to discuss the lease and the salary of the Ex e cutive Director.