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Home My WebLink About1996-11-13 EDDA MINUTESENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY 333 WEST HAMPDEN AVENUE, SUITE 602 BOARD OF DIRECTORS MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: GUESTS/VISITORS: NOVEMBER 13, 1996 MINUTES Close, Coleman, Collins, Kientz, Oxman Pfannenstiel, Dilatush, Sanchez, Duernke Powell Celva, Doyle Torn Burns, Mayor; Kathy Kuykendall, Greater Englewood Chamber of Commerce, Governmental Affairs Committee, Torn Blickendroff, Senator; Susie Grace, City of Englewood; Bob Voth, Sir Speedy; Brian Yaklik, Le Peep; Bob Marks, Real Estate; Michael Edwards, Maxwell Studios; Colene Burke, B's Auto I. INTRODUCTION OF GUESTS AND VISITORS Chairman Close welcomed Mayor, Torn Burns, Kathy Kuykendall, Greater Englewood Chamber of Commerce, Governmental Affairs Committee, Senator, Torn Blickendroff, Susie Grace, city of Englewood; Bob Voth, Sir Speedy; Brian Yaklik, Le Peep; Bob Marks, Real Estate; Michael Edwards, Maxwell Studios and Colene Burke, B's Auto to the Board meeting. II. APPROVAL OF MINUTES The meeting was called to order at 12:30 p.rn. Chairman Close asked if there were any additions or corrections to the October Board meeting minutes. There being none, a motion was made by Steve Collins, seconded by Emmett Duernke and passed unanimously approving the minutes as presented. III. TREASURER'S REPORT The September, 1996, Treasurer's Report and Revenues and Expenditure Report were not available due to incomplete information. IV. CHAIRMAN'S REPORT A. Report -Bill Coleman Bill Coleman reported on the formation of a new committee initially proposed by Councilman Waggoner. It will be composed of two members from the following groups: City Council, The Greater Englewood Chamber of Commerce and the EDDA Board. Bill told the Board that the committee met at Fratelli's Wednesday morning for an informal session and the people who attended were: Bill Coleman, Gordon Close, Councilman Kells Waggoner, Brian Yaklik, Mayor, Tom Burns and Jim Rees. The meeting provided an open line of communication between all of the groups and provides a forum for a wide range of view points. Mayor, Tom Burns told the Board that he agreed with Councilman Waggoner on the creation of these sessions, because, they created an opportunity for various projects and proposals to be instituted. B. Election of representative to ESCBD Gary Oxman was re-elected to serve as the EDDA representative to the Englewood Small Business Development Corporation. C. Proposal to Amend EDDA By Laws Chairman Close initiated a proposal to amend the EDDA By Laws in order to change the time of the monthly Board meeting. Councilman, Kells Waggoner who would be acting as the City Liaison on the EDDA Board is unable to attend the noon meetings. Chairman Close told the Board that a motion to change the time from noon to 5:00 p.m. -6:45 p.m. was open for discussion. Bill Coleman made a motion to change the Board meeting time, Michael Dilatush seconded the motion. Discussion continued. Emmett Duemke made a motion to change the time from noon to 6:45 a.m. -7:45 a.m., Trina Pfannenstiel seconded the motion and it was the Board's decision that the time change would be contingent upon Councilman, Kells Waggoner's approval. IV. DIRECTOR'S REPORT A. 1997 Budget Director.Celva distributed the 1997 Proposed Budget to the Board with the accompanying memorandum that indicated few changes from the 1996 Budget. Except for an increase in office rent and an additional $10,000.00 for the Facade Program (brief overview of facade program for visitors). Most items remained the same as in 1995. Celva stated that future work programs would be directly influenced by conclusions of the Downtown Plan. As examples he mentioned two potential projects, the Acoma Street parking lot and the Gothic Theater. He further suggested that in the coming year, a need may exist to hire additional consulting services to help complete and implement the Downtown Plan. Board member Coleman requested a discussion on creating a new budget line item "Public Amenities," funded by a reduction of $10,000 in the amount budgeted for the 1997 Facade Program. After discussing this proposal, Coleman made a motion to approve the proposed 1997 Budget with the change in the Facade Program from $50,000.00 to $40,000.00 and the addition of "Public Amenities," budgeted at $10,000.00 as a new line item under Special Projects. The motion was seconded by Ron Kientz and passed by a vote of 9 too. B. Mill Levy Authorization Steve Collins made a motion approving the 4.397 mill levy authorization. Connie Sanchez seconded the motion. c. Other Bill Coleman requested EDDA complete a data base to include all of the current Englewood district merchants with business categories, owner/managers' names, etc. Director Celva stated that this data base currently existed, but could be added to. VI. BOARD MEMBERS CHOICE Mayor, Tom Burns told the Board that he would like to see an open line of communication continue between the three entities; City Council, The Englewood Greater Chamber of Commerce and the EDDA Board. At the present time, there is good coordination of efforts between all of the groups keeping in. mind the EDDA's mission statement with a future dir~ction for the EDDA. I•• C • Mayor, Tom Burns told the Board that he had met with Skip Miller last week, and that Skip will submit a proposal next week for the Cinderella City Redevelopment. The project may be phased as the development proceeds . . Director Celva thanked everyone for attending the Board meeting. The meeting adjourned at 1:34 p.rn. Respectfully RESOLUTION TO ADOPT BUDGET #9601 A RESOLUTION ADOPTING A BUDGET FOR THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY, CITY OF ENGLEWOOD, COLORADO FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 1997, AND ENDING ON THE LAST DAY OF DECEMBER, 1997. WJIEREAS, the Board of Directors of the Englewood Downtown Development Authority has appointed Harold W. Celva, Executive Director to prepare and submit a proposed budget to said governing body at the proper time; and WHEREAS, Harold W. Celva, Executive Director has submitted a proposed budget to this governing body on November 13, 1996, for its consideration, and; WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance, as required by law. NOW THEREFORE, BE IT RESOLVED BY THE Board of Directors of the Englewood Downtown Development Authority, City of Englewood, Colorado: Section 1. That the budget as submitted, and amended, hereby is approved and adopted as the budget of the Englewood Downtown Development Authority for the year stated above. Section 2. That the budget hereby approved and adopted shall be signed by Harold w. Celva, Executive Director and Bill Coleman, Secretary and made a part of the public records of the Arapahoe County, City of Englewood, Colorado. ADOPTED, this 13th day of November, A.D., 1996. Harold w. Celva, Executive Director Attest: ~~ Bill Coleman, Secretary RESOLUTION TO APPROPRIATE SUMS OF MONEY #9602 A RESOLUTION ~PROPRIATING SUMS OF MONEY IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY, CITY OF ENGLEWOOD, COLORADO, FOR THE 1997 BUDGET YEAR. WHEREAS, the Board of Directors has adopted the annual budget in accordance with the Local Government Budget Law, on November 13, 1996, and; WHEREAS, the Board of Directors has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and; WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, thereby establishing a limitation on expenditures for the operations of the Arapahoe County, City of Englewood, Colorado. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY, CITY OF ENGLEWOOD, COLORADO: Section 1. That the following sums are hereby appropriated from the revenue of each fund, to each fund, for purposes stated: Current Operating Expenses $104,684.00 ADOPTED THIS 13th day of November, A.D. 1996. j D--->,o , s;;i uJ\ C • '==- Harold W. Celva, Executive Director Attest: dA~---- Bill Coleman, Secretary RESOLUTION/ORDINANCE TO SET MILL LEVIES A RESOLUTION/ORDINANCE LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 1996, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY, ENGLEWOOD, COLORADO, FOR THE 1997 BUDGET YEAR. WHEREAS, the amount of money necessary to balance the budget for general operating expenses is $104,684.00, and; WHEREAS, the 1996 valuation for assessment for the Englewood Downtown Development Authority as certified by the County Assessor(s) is $25,688,630.00. NOW, THEREFORE, BE IT RESOLVED/ORDAINED BY THE BOARD OF DIRECTORS OF THE ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY, ENGLEWOOD, COLORADO: SECTION 1. That the purpose of meeting all general operating expenses of the Authority during the 1997 budget year, there is hereby levied a tax of 4.397 mills upon each dollar of the total valuation for assessment of all taxable property with the County/City/Town District for the year 1996. SECTION 2. That the Executive Director is hereby authorized and directed to immediately certify to the County Commissioners of Arapahoe County, Colorado, the mill levies for the Englewood Downtown Development Authority as herein above determined and set. ADOPTED THIS 13th day of November, A.D. 1996. Attest: Harol~ W. Celva/ E~e Director ~~~-- Bill Coleman, Secretary , ... Sheet1 ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY e 3333 SOUTH BANNOCK, SUITE 480 ENGLEWOOD, COLORADO 80110 ~ APPROVED BUDGET 1/1/97 -12/31/97 DESCRIPTION 1995 SEPT, 1996 1996 1997 ESTIMATED RESOURCES ACTUAL YR-TO-DATE BUDGET APPROVED BEGINNING FUND BALANCE $51,871.00 $63,563.00 $52,000 .00 $67,000.00 General Property Taxes $112,754 .77 $106,119 .83 $104 ,210 .00 $104 ,685 .00 Reserve for Refunds/Abatements ($10,000 .00) ($10,000 .00) ($10,000.00) ($10,000.00) Specific Ownership Taxes $11 ,320 .56 $7,369.48 $10 ,000.00 $10 ,000 .00 Penalties on Uncollected Taxes $1,019 .62 $221 .73 $100 .00 $100 .00 Interest Earnings $3,688 .18 $3 ,053 .42 $1 ,500 .00 $1,500 .00 Miscellaneous $9,974.46 $3 ,000.00 $15,000.00 $10,000 .00 TOTAL REVENUE $128,757 .59 $109,764.46 $120,810.00 $116,285.00 TOTAL FUNDS AVAILABLE $180,628.59 $173,327.46 $172,810 .00 $183,285.00 ESTIMATED EXPENDITURES e ADMINISTRATIVE {80-80) Salaries $20,655 .91 $0 .00 $21,960 .00 $21 ,960.00 Social Security-13111 $6,962 .06 $0.00 $1,705 .00 $1 ,705.00 Health lnsurance-14111 $2,029 .95 $0 .00 $498 .00 $498 .00 Workman's Compensation lns.-14211 $796.18 $85 .00 $85.00 $85 .00 Dental lnsurance-14311 $85.00 $0 .00 $67 .00 $67.00 Long-Term Disability-14411 $77 .28 $0 .00 $95 .00 $95 .00 Life lnsurance-14121 $0 .00 $0.00 $105 .00 $105 .00 Subtotal $30,606.38 $85.00 $24,515.00 $24,515.00 COMMODITIES General Office Supplies-21111 $887.11 $684 .08 $1 ,000.00 $1 ,000 .00 Books & Magazines -21121 $162 .96 $45 .00 $150 .00 $150 .00 Postage -21131 $37 .48 $136 .84 $1 ,000.00 $600.00 Fax-211321 $0 .00 $0 .00 $25.00 $0 .00 Copy Machine Expense-21151 $1 .14 $22 .17 $200 .00 $200.00 Printing (lnside)-21211 $0.00 $0.00 $0.00 $0.00 Printing (Outside)-21221 $644 .43 $0 .00 $2 ,000 .00 $1,500.00 Director Meeting Expense-22512 $2,855 .49 $1 ,451 .52 $1 ,900 .00 $1,900.00 Miscellaneous Expense-22791 $1,106.05 $419 .41 $500 .00 $500 .00 Subtotal I $5,694.66 $2,759.02 $6,775.00 $5,850.00 I Subtotal Expenditures $36,301.04 $2,844.02 $31,290.00 $30,365.00 e Page 1 Sheet2 APPROVED BUDGET 1/1/97-12/31/97 e ESTIMATED EXPENDITURES I TOTAL EXPENDITURES PAGE 1 $36,301 .04 $2,844.02 $31 ,290.00 $30,365 .00 I . I 1995 SEPT, 1996 1996 1997 CONTRACTUAL SERVICES {80-80) ACTUAL YR-TO-DATE BUDGET APPROVED Advertising-33111 $245.00 $115 .00 $0 .00 $250.00 Auditing-31111 $2 ,000 .00 $1 ,700 .00 $1,700 .00 $1,700.00 County Collection Fees-31131 $1,138 .52 $1,064 .05 $1,100 .00 $1 ,100 .00 Legal Services-31211 $0.00 $285 .00 $500 .00 $500 .00 Other Tech./Professional (lnside)-31991 $0.00 $0.00 $0 .00 $0 .00 Other Tech./Professional (Outside)-31997 $0 .00 $550 .00 $0 .00 $0 .00 Travel & Conference-32111 $240 .00 $180.00 $500 .00 $300.00 Tuition & Training-32211 $0 .00 $0.00 $500.00 $300.00 Memberships & Dues-32311 $510 .00 $310.00 $350 .00 $350 .00 Telephone-33211 $1 ,391.38 $1,324.30 $1 ,500 .00 $1 ,500.00 Building Rental-34211 $5,297 .52 $5,531 .68 $5,500 .00 $8,250.00 Office Equipment Rental -34411 $1 ,234 .83 $917 .84 $1,350.00 $1,350 .00 Office Equipment Repair-35341 $689 .10 $56.07 $200.00 $200 .00 Aid to Other Agencies-36191 $193 .21 $350 .00 $300 .00 $300.00 lnsurance-37611 $803.00 $842 .00 $750 .00 $750.00 Other Expenses-37991 $527.34 $100.00 $500 .00 $500.00 Equipment Purchases-44211 $1,062 .63 $0.00 $500.00 $500.00 Subtotal I $15,332.53 $13,325.94 $15,250.00 $17,850.00 I -TOTAL ADMINISTRATIVE $51,633.57 $16,169.96 $46,540.00 $48,215.00 I SPECIAL PROJECTS (80-01) Project Management-11111 $20,946.00 $32 ,422.83 $21,960 .00 $21,960.00 Social Security-13111 $1 ,537 .14 $2,380 .37 $1,705 .00 $1,750.00 Other Benefits-14111 $623 .90 $1 ,075.59 $765 .00 $765.00 Other Personnel Costs-12411 $0 .00 $0 .00 $2,400.00 $2,400 .00 Subtotal I $23,107.04 $35,878.79 $26,830.00 $26,875.00 I COMMODITIES Office Supplies-21111 $95.37 $0.00 $100.00 $100.00 Printing-21211 $0 .00 $70 .51 $200 .00 $200 .00 Food-22512 $0 .00 $213 .49 $100 .00 $100 .00 Miscellaneous Expense-22791 $323 .26 $300 .50 $150 .00 $150.00 Subtotal I $418.63 $584.50 $550.00 $550.00 I Subtotal Special Projects $23,525.67 $36,463.29 $27,380.00 $27,425.00 Page2 Sheet3 APPROVED BUDGET 1/1/97-12/31/97 e ESTIMATED EXPENDITURES TOTAL SPECIAL PROJECTS PAGE 2 $23,525 .67 $36,463 .29 $27,380 .00 $27,425.00 TOTAL ADMINISTRATJVE PAGE 2 $36,301.04 $2,844.02 $31,290.00 $48,215.00 1995 SEPT, 1996 1996 1997 CONTRACTUAL SERVICES (80-01} ACTUAL YR-TO-DATE BUDGET APPROVED Consultant Fees-31932 $0 .00 $0 .00 $1 ,000 .00 $500 .00 Performe rs-31924 $11 ,275 .00 $10 ,189 .00 $9,000.00 $10,000 .00 Tech/Professional (lnside)-31991 $1 ,500 .00 $6,425 .00 $0 .00 $0 .00 Tech/Professional (Outside)-31997 $877 .74 $1,847 .55 $1,500 .00 $2,000.00 Membership & Dues-32311 $0.00 $0.00 $0 .00 $0.00 Advertising Production-33112-33115 $1 ,037 .58 $134 .00 $500 .00 $300 .00 Advertising Placement-33113-33114 $4 ,991 .04 $3,415 .99 $4 ,000.00 $3,500 .00 Promotional & Prizes-33116 $90 .00 $0 .00 $200 .00 $150 .00 Signage & Decorations-33117 $1 ,245 .56 $153.59 $500 .00 $300 .00 Equipment Rental-34991 $5 ,151 .50 $3,402 .16 $4 ,500 .00 $4,000 .00 lnsurance-37611 $0 .00 $0 .00 $800 .00 $800.00 Sanitary Services-37811 $0.00 $0 .00 $0 .00 $0 .00 Other Expenses-37991 $87 .80 $0.00 $200 .00 $200 .00 Equipment Purchases-44511 $3,292 .70 $0.00 $0 .00 $0 .00 Subtotal $29,548.92 $25,567.29 $22,200.00 $21,750.00 OTHER PROGRAMS New Projects-31613 $7,810 .30 $7 ,031 .29 $25,000 .00 $25 ,000 .00 e Facade Signage Program-36141 $20,282.00 $6,834 .19 $40,000 .00 $50,000.00 Subtotal $28,092.30 $13,865.48 $65,000.00 $75,000 .00 TOTAL SPECIAL PROJECTS $81,166.89 $75,896.06 $114,580.00 $124,175.00 TOTAL ADMINISTRATIVE 151,633.57 116,169.96 146,540.00 148,215.00 TOTAL EXPENDITURES $132,800.46 $92,066.02 $161,120.00 $172,390.00 TOTAL FUNDS AVAILABLE PAGE 1 $180,628.59 $173,327.46 $172,810.00 $183,285.00 ENDING FUND BALANCE $47,828.13 $81,261.44 $11,690.00 $10,895.00 * e Page 3