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HomeMy WebLinkAbout1990-06-13 EDDA MINUTES, RECORD OF PROCEEDINGS 100 Leaves FORM so C. F. HOECKEL a. a. & L. c o. ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY 3333 south Bannock -Englewood, co1orado ao119 Members Present: Members Absent: Staff Present: Guests/Visitors: MIJUJ',l'IS June 13, 1220 Steele, Shepherd, Pendleton, Tomooka, Green, Close, Hathaway Birdsall,. Chavez, Oxman Hayes, Persinger R. wanush, L. Jenkins The regular meeting of the Englewood Downtown Development Authority Board of Directors was called to order by Chairman Walt Tomooka at 12: 15 p.m. He introduced Les Jenkins, Jenkins & Company, Inc., and asked everyone to introduce themselves. Chairman Tomooka asked for a motion to accept the Minutes as written from the May 10, 1990 meeting. D. Green moved, seconded by G. Close to accept the Minutes. The motion passed unanimously by voice vote. TREASURER'S REPORT B. Pendleton noted that the Treasurer's Report for April 30, 1990 is on target for this time of year. He also mentioned that we are currently over budget 110 percent on Capital outlay due to the computer purchase. B. Pendleton said, however, that this is not an area of concern as the line item overage will eventually be balanced in the budget at the end of the year. P. Hayes reiterated B. Pendleton's comment and said that Chief Accountant, Julie Lucas, assured her that the EDDA budget is "right on target." L. Shepherd commented he would like to see more of a detailed report. P. Hayes suggested sending him the same detailed reports B. Pendleton receives. He agreed and P. Hayes assured L. Shepherd that he would begin . receiving these reports .by the next board meeting. Chairman Tomooka then asked for a motion to accept the treasurer's report; G. Close moved, seconded by D. Green to accept the report dated May 10, 1990. CHAIRMAN'S REPORT Chairman Tomooka mentioned the reinstatement of D. Green, G. Oxman, and G. Birdsall for another term. R. Hathaway noted that City council wished to interview all three and that interviews had been RECORD OF PROCEEDINGS FORM ~o C. F. HOECKEL B. a. 8: L. co. scheduled for June 27, 1990 at 6:00 p.m. DIRECTOR'S REPORT sounds of summer Update , 100 Leaves P. Hayes reported that the concerts are going extremely well. She said she was unable to attend the first concert, but was told that attendance was favorable. P. Hayes then reviewed the second concert, featuring the Hot Tomatoes Dance orchestra, and said attendance was outstanding. Chairman Tomooka, who attended the concert, reiterated P. Hayes' favorable comments. P. Hayes also mentioned that at this time, the concerts have been promoted only through free publicity. She said she was planning on pursuing paid advertising to "spread the word," further. Chairman Tomooka added if there was one night all board members could attend and show their support. G. Close strongly supported Chairman Tomooka' s comments and said he wished more board members would attend. R. Hathaway interjected and said she hoped P. Hayes would invite Teikyo University students to the Denver Taiko and the Minyo Dancers concert. All agreed this was an excellent idea. G. Close commented that he has heard many compliments regarding the sounds of Summer from other cities interested in developing a concert series in their areas. Tuileries Park Festival P. Hayes noted this event will be the top priority in the office as the scheduled date was drawing near. She then reviewed the three- day festival events in detail. P. Hayes also noted help is needed in specific areas such as the fishing derby, BBQ dinner, finding volunteers, soliciting vendors, and helping "pass the word" about the festival. Englewood Fireworks Donation P. Hayes said the fireworks display will be held on Wednesday, July 4, 1990 at the Arapahoe Flea Market. The EDDA has agreed to donate $1,000 to the event. She also mentioned that she has been serving on the Fireworks Committee and that the EDDA's responsibilities ·were to write donation letters and design a donation flyer. The fireworks display is sponsored by the City of Littleton, City of Englewood, City of Sheridan, and the South Suburban Park and Recreation District. Fall Parade Donation P. Hayes said she has attended the first meeting of the 21st Annual Fall Parade. This year's theme is "Season of the Child, a Universal Celebration." Participants will be encouraged to decorate floats honoring various childrens' holidays throughout the world. EDDA will once again assist with pre-publicity and donate $750 to the event. , RECORD OF PROCEEDINGS 100 Leaves FORM ~o C. F. HOECKEL B. B. a L. co. urban Renewal Authority R. Wanush gave us an update on the Urban Renewal Bonds. He stated that there is a $2 million payment due on December 1, 1990, including principal. It is too close to call if the payment will be made. If the payment is made, the loan will likely go into default on June 1, 1991. Les Jenkins & company. Inc, Copies of the policy were handed to each board member for review. Our current policy is in effect until October 10, 1990 and covers office and personal liability. It was stated, however, that the policy should be reviewed to include the computer. The policy is reviewed on a yearly basis and the next annual charge will be based on that review. Currently, we have a $1 million liability coverage per occurance. Also, regarding special events, EDDA is covered for seven activities. P. Hayes noted that 10 special events are currently planned and L. Jenkins said that at the end of the policy year adjustments will be made. L. Shepherd stated he would like to see those board members responsible for signing off ice checks covered under the policy. At this time, only paid employees of the EDDA are covered. L. Jenkins said he would look into the cost of this. L. Shepherd also asked P. Hayes if she would check the City of Englewood's policy regarding Director's liability, and if EDDA directors were covered. In closing, L. Jenkins suggested policy adjustments in the future, but said EDDA's coverage to date is adequate. other -P. Hayes noted that the Plaza at Little Ory Creek was pictured in the June issue of National Geographic and passed an issue around to the board members. · -She reported briefly on the Economic Profile and said she and P. Pepper were currently working with an artist on layout and design. -She reported on the status of the map of downtown Englewood currently being developed. The map will detail all businesses ·within the EDDA district and contain basic Englewood information. -P. Hayes mentioned the Farmers Market coupon book and said they would be available by the start of Farmers Market. She said only 23 merchants participated and she hoped more would participate next year. The books will be distributed every Tuesday until october 30, by the Englewood Men's Garden Club. -P. Hayes read a letter from the South Metro Chamber of Commerce requesting an increase in membership dues by $25. The increase would bring dues to $225. G. Close motioned to deny the request, seconded by R. Hathaway. B. Pendleton interjected a friendly ammendment to consider a possible increase during budget planning. G. Close agreed and Chairman .Tomooka called for a vote. The board ., RECORD OF PROCEEDINGS 100 Leaves FORM !la C. F. HOECKEL B. a. a L. co. voted seven yes and o~e abstention. -P. Hayes closed by saying that a representative from the City of Englewood would be presenting a check in the amount of $1000 to a representative from the City of Limon. Also, Mayor Van Dyke has challenged all businesses and .municipalities to the same donation. It was agreed by the board members that this was an excellent cause. BOARD MEMBER'S CHOICE -It was asked if board members could attend the upcoming economic development receptio~ sponsored by the Englewood Economic Development Coalition. The meeting is scheduled for June 25, at 6:00 p.m. P. Hayes said she thought board members were invited, but would verify this with P. Pepper. -L. Shepherd said he was still interested in any information regarding the production of a television advertisement promoting downtown Englewood. P. Hayes said she would follow up and obtain prices. -L. Shepherd also asked if Board Member's Choice could be moved up further in the agenda for those members who might need to leave early. Chairman Tomooka said this could be done and P. Hayes was asked to make thi~ change. As there was no further business, the meeting was adjourned at 1:40 p.m.