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HomeMy WebLinkAbout1990-09-12 EDDA MINUTESRECORD OF PROCEEDINGS 100 Leaves FORM ~o C. F. HOEC KEL 8 . e. & L. co. ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY 3333 South Bannock -Englewood, Colorado so110 Members Present: Members Absent: Staff Present: Guests/Visitors: MINUTES SEPTEMBER 12, 1990 Shepherd, Wanush, Oxman, .Tomooka, Chavez , Green, Hathaway, Pendleton Close, Steele, Birdsall Hayes, Persinger None The regular meeting of the Englewood Downtown Development Authority Board of Directors was called to order by Chairman Walt Tomooka at 12:21 p.m. Chairman Tomooka asked for a motion to accept the Minutes as written from August 8, 1990 meeting. G. Oxman moved, seconded by A. Chavez to accept the Minutes. The motion passed unanimously by voice vote. TREASURER'S REPORT B. Pendleton stated the Treasurer's Report for July 31, 1990 is on track at this point in time. B. Pendl~ton also noted that Specific · Ownership Taxes will probably be under budget; Expenditures is on track; Capital outlay figures are a result of the computer and notes paid; and, Contractual Services will catch up by next month due to the bills from the Tuileries Park Festival. Chairman Tomooka asked for a motion to accept the Treasurer's Report. R. Hathaway moved, seconded by L. Shepherd to accept the report dated July 31, 1990. 'CHAIRMAN'S REPORT Chairman Tomooka noted that the Board needs to begin work on the new budget and appointed a budget committee: Loren Shepherd, Rita Hathaway, Bill Pendleton, and Polly Hayes. The committee will meet the first week of October. Chairman Tomooka also stated due to a change in the bylaws, he and the Executive Board of Directors should have been relieved of executive duties as of June 30, 1990. Chairman Tomooka asked everyone to forgive the two-month oversight. Chairman Tomooka explained that as past chairman, Dan Green will be relieved of his duties of the Executive Board, 'as well as Gary Oxman, secretary, and Bill Pendleton, treasurer. In addition to the new chairman, two -new members need to be voted in as treas~rer and secretary. FORM 50 C. F. HOEC KEL e. B. & L. co. MINUTES September 12, 1990 Page Two RECORD OF PROCEEDINGS 100 Leaves Chairman Tomooka asked for nominations for the new chairman. B. Pendleton nominated G. Close; A. Chavez nominated Walt Tomooka; L. Shepherd moved to cease the nominations at this point. Chairman Tomooka thanked A. Chavez, but said he · would decline his nomination. Chairman Tomooka supported G. Closes' nomination stating that G. Close would be ,an excellent chairman because of his commitment and dedication to the EDDA. R. Hathaway noted there might be a "conflict of interest" clause in regards to G. Close, owner of Melody Music and Sound, working for EDDA and asked P. Hayes to check with Rick .Dewitt, city attorney, on that subject. With nominations closed, G. Close was voted new EDDA chairman through unanimous voice vote. L. Shepherd interjected and asked why there is a need for an Executive Board as he didn't understand the connection between the two boards. Chairman Tomooka stated besides being in the EDDA bylaws, the Executive Board members meet one week prior to the regular board meeting and discuss several i terns on the agenda brought to the meeting by the Executive Director, P. Hayes. The Executive Board "weed out" unnecessary topics and take the clean version to the regular board meeting. Chairman Tomooka also stated important issues are always discussed at the regular board meetings. B. Pendleton also felt the Executive Board was beneficial. Chairman Tomooka opened the floor for nominations for the new treasurer and secretary. B. Pendleton nominated Anna Chavez for secretary; Chairman Tomooka nominated Dan Green for treasurer. Both positions were passed by unanimous voice vote. Chairman Tomooka announced the new Executive Board members as follows: Gordon Close, chairman; Walt Tomooka, past chairman; Anna Chavez, secretary; and, Dan Green, treasurer. ·BOARD MEMBER' s CHOICE . L. Shepherd asked if there was anything prohibiting EDDA from paying board members for being on the Englewood Downtown Development Authority Board of Directors and why the EDDA doesn't pay for Board lunches every month. Chairman Tomooka stated he was proud to be part of the EDDA Board of Directors and volunteer his time, but agreed with L. Shepherd in regards to the lunches. R. Hathaway stated the subject should be discussed at the budget committee meeting. B. Pendleton read from the EDDA bylaws, which stated only three board members could be paid for their time on the board: chairman, secretary, and treasurer. D. Green felt board members should not be paid for being board officers. B. Pendleton agreed. FORM ~o C. F. HOECKEL e. e. & L. co. MINUTES September 12, 1990 Page Three RECORD OF PROCEEDINGS 100 Leaves Chairman Tomooka suggested, beginning with next month's meeting, members def er paying for lunches: everyone was in agreement. Chairman Tomooka thanked L. Shepherd for addressing the subject. DIRECTOR'S REPORT Tuileries Park Festival Follow up P. Hayes referred to the budget sheets, previously passed out to each board member, and reviewed the figures. She stated we stayed well under budget on the festival. L. Shepherd asked about the $300 donation to the Englewood Schools Foundation, and P. Hayes noted that amount was given to the Foundation for their participation at the festival. Representatives of three different schools worked the game booths, $100 was given for each school. P. Hayes also said a very detailed festival budget sheet was on file and available for the directors to review, as desired. o. Green mentioned Englewood City Councilman, Bill Clayton, had commented to him regarding the lack of involvement from the merchants at the festival, and that since merchants are financing the festival, shouldn't more serve on 'the festival planning committee. D. Green asked if P. Hayes would talk with Councilman Clayton further on the matter. Chairman Tomooka agreed we should encourage our merchants to participate. P. Hayes asked for further questions or comments regarding the festival. As there were none, she asked the Board if she had their support and approval to begin planning next year's event. She noted that Milt Poffel, owner of Uncle Milty's Tackle Box, has asked to be sole sponsor of the fishing derby next year. She also mentioned festival evaluations were sent out to all the vendors and responses have been mixed. P. Hayes said she also had a merchant show interest in selling at next year's festival. It was agreed that Englewood merchants selling at the festival was an excellent idea and R. Hathaway suggested maybe having an Always Buy Englewood section for the merchant's use. P. Hayes said many merchants were involved in this year's event by donating prizes for the fishing derby. · She also stated the festival committee is eager to plan next year's event, and the committee will be meeting late October or November to start getting dates and locations lined up. P. Hayes noted it is being considered having adults in the fishing derby next year. L. Shepherd felt the festival was good for the merchants. Chairman Tomooka agreed. It was decided to begin work on a 1991 festival as soon as necessary. FORM !O C. F. HOEC KEL B. B. & L. CO. MINUTES September 12, 1990 Page Four RECORD OF PROCEEDINGS sounds of summer update 100 Leaves P. Hayes stated we have had several concerts since the last board meeting. She stated the Denver Taiko and the Minyo Dancers concert was our most crowded; the Broncos Band, Gordon Close's group, was excellent and people enjoyed them; the Diners were very popular with the crowd; and the Arapahoe Philharmonic, which was supposed to be · our finale, was very good. We have one more rescheduled concert, the Chris Daring Legacy, on September .20. P. Hayes said 75 concert evaluations were distributed at random during the last concert and 35 have been received to date. All have been very positive and appreciative of the concert series. P. Hayes noted we have received evaluations from Aurora, Denver, Dakona, and the majority from Englewood. P. Hayes said 75 additional evaluations will be distributed a the Chris Daring Legacy concert. R. Hathaway suggested we might advertise more for the concerts next year. P. Hayes stated she will evaluate the series and prepare a detailed budget list for the October board meeting. P. Hayes also· stated she would like to continue the concert series; the directors were in agreem~nt. Holiday Program P. Hayes stated she has approximately $10,000 for a holiday program and that she has been looking into a banner program for downtown Englewood. P. Hayes noted each banner costs $65 plus the cost of the fixtures needed for each light pole. She also noted the banner project was frustrating because it was discovered that there is no uniformity to the location of the light poles. P. Hayes checked with Jim Kavinsky, city of Englewood parks superintendent, and both agreed the banners would not give the effect that P. Hayes is looking for; placing banners on the poles would look sporadic and messy. P. Hayes then offered a Plan B -placing banners on the light poles in the different shopping area parking lots with each management company paying one fourth the cost of the banners. P. ·Hayes said she already had interest from Phar-Mor Plaza, Trolley Square, and Englewood Marketplace; Safeway Marketplace had not yet been contacted. P. Hayes noted she hadn't committed to buying the banners and asked for comments from the board members. L. Shepherd commented he didn't like ·the idea of displaying the banners exclusively in the parking lots. R. Hathaway suggested placing holiday flags to be hung in front of each downtown business. G. Oxman felt the downtown merchants would appreciate a flag program. P. Hayes asked if R. Hathaway and G. Oxman would help with ideas on this subject and both agreed to assist. P. Hayes noted for this year's holiday season, she also wants to plan a program around the lighting of the Plaza tree and perhaps another coloring contest for children. L. Shepherd suggested we consider a caroling contest between the schools and P. Hayes said she would check into the FORM ~ C. F. HOECKEL B. B. 8: L. CO. MINUTES September 12, 1990 Page Five RECORD OF PROCEEDINGS 100 Leaves possibility of a competition. R. Hathaway suggested using Cinderella City for the contest and felt Cinderella City would benefit from the publicity. P. Hayes then mentioned the possibility of a holiday ad campaign using either newspaper or television. As newspaper advertising had been discussed at a previous Board meeting, P. Hayes proceeded to discuss the next agenda item, Television Program. Television Program P. Hayes said she met with Channels 4, 7, and 9 and each board member had received a handout on this information; Channel 2 was contacted via telephone. P. Hayes noted it will cost $10,000 - $20,000 to produce a commercial and a month turn-around time to produce the commercial. P. Hayes felt after doing research it would be feasible to do. G. Oxman noted it wouldn't work to do a "one-shot" commercial and that EDDA would need frequent airings. He also felt it would be better to buy prime time slots to reach more people. His store did produce a commercial but felt it wasn't very beneficial for business. Chairman Tomooka noted Stone Designs aired a commercial on Channel 7 for 11 weeks, twice a week, and received only two calls. L. Shepherd suggested a generic ad idea. R. Wanush asked if "Englewood" is mentioned, what do we say about Englewood and how do we advertise downtown Englewood? P. Hayes noted we need to set an image. R. Hathaway also noted the Plaza at Little Dry Creek should be emphasized. L. Shepherd agreed. L. Shepherd asked P. Hayes to check into other cities who have used generic idea ad campaigns to evaluate the effectiveness. He also wanted P. Hayes to check into doing a commercial after the ,holiday season and if there are less expensive· rate packages available. P. Hayes said she will gather more information and report to the Board. urban Renewal Authority ·R. Wanush stated he had nothing to report today. OTHER R. Hathaway noted the City Council will be .going to the governor's mansion to receive $90,000 for a recycling program in Englewood's residential areas. As there was no further business, the meeting was adjourned at 1:40 p.m. Chavez,