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HomeMy WebLinkAbout1990-02-14 EDDA MINUTESFORM SO C. F. HOECKEL 8. a. a L. c o. Members Present: Members Absent: Staff Present: Guests/Visitors: RECORD OF PROCEEDINGS ENGLEWOOD DOWNTOWN DEVELOPMENT AUTHORITY 3333 South Bannock -Englewood. co so110 MINUTES February 14, 1990 Birdsall, Chavez, Close, Green, Oxman, Pendleton, Tomooka, Shepherd Breier, .. Steele Hayes, Miller P. Pepper, R. Wanush , •• , ...... 1 ... 100 Leaves Hathaway, The regular meeting of the Englewood Downtown Development Authority Board of Directors was called to \order by Chairman Walt Tomooka at 12:10 p.m. He noteµ there were no guests and asked for~ motion to accept the Minutes as written from the January 10, 1990 meeting. R. Hathaway moved, seconded by G. Birdsall to accept the Minutes. The motion was passed unanimously by voice vote. TREASURER,' s REPORT B. Pendleton noted that even with the $24,186 shortfall in revenues for the fiscal year 1989 the excess ·of funds as of December 31, 1989 totaled approximately $20,000 after all expenses had been paid. This excess will be shifted into the general fund. With that he asked for a motion to accept the Treasurer's Report dated December 31, 1989. G. Close moved, seconded by G. Birdsall. The motion was passed unanimously by voice vote. CHAIRMAN' s REPORT Chairman Tomooka deferred the discussion and review of P. Hayes' evaluation until after the Director's Report. DIRECTOR'S REPORT summary of 1989 Accomplishments for EDDA P. Hayes asked if there were any questions regarding the summary of 1989 Accomplishments for EDDA she had prepared and included in the Agenda Packets. There were no questions. Tuileries Park Festiyal •• .J ... 1.1 , .. \ P. Hayes named the individuals on the committee established to assist in coordina_ting this years' summer event which has had two meetings thus far, with.another planned for the following week. The original dates for the festival were to be August 24, 25, and 26, but these dates conflicted with the Gr~nd Prix Race scheduled to take place in downtown Denver so the dates ha":"e b~en changed to August 3 , ·4, -and 5. A summary of the history of the Tuil~ries had been passed out to each Board member at the start of the meeting and she further explained that the theme as well as the activities FORM !iO C. F. HOECKEL B. B. a L. CO. MINUTES February 14, 1990 Page Two RECORD OF PROCEEDINGS 100 Leaves planned for the festival would be in keeping with the era the Tuileries was in operation (the early 1900's). Same as last year The Plaza area as well as the parking lot on Acoma and a portion of South Broadway will be utilized and sponsors are being actively recruited to help defray the expenses •. Coors has already agreed to be a sponsor and a proposal has been sent to Pepsi. P. Hayes will said she would keep the Board updated on this project as things progress. sounds of summer in The Plaza at Little Dry creek P. Hayes noted that the hot weather played a big factor in the . lunchtime concerts in The Plaza last summer-either the heat was unbearable or it was too chilly. The evening concerts were the most successful and it is for this reason that this years' program will offer an evening concert every other Thursday evening beginning May 24 with a final performance on September 6. Although an exact amount has not been announced, the Affiliated First National Bank of Englewood will help sponsor this event again this year and will be ·offering free popcorn and b·alloons at each concert as well. Additionally, Melody Music and Sound will help sponsor the event again, and she is also negotiating with the Denver Musician's Association and will keep the Board posted as to any additional sponsorship. Farmer's Market P. Hayes reported that she has met with Verne Batchelder. The EEDA will be providing a coupon book, free of charge, to those attending the market. The book wil+ be comprised of discounts being offered by those merchants in the district who wish to participate. The EDDA will pay for the production costs for the coupon book, but participating merchants will need to provide the camera-ready artwork for their individual ads. Fireworks committee There will be fireworks this summer, held at the Englewood Golf Course. It was the suggestion of the Committee that an admission be charged to help defray the $7,500 seed money the City of Englewood has lent to the -project . After a: lengthy discussion and nUDlerous suggestions ·were brought forward, the Board was in general agreement that charging admission for something of this kind was not the answer. It was proposed by w. Tomooka that the expense be carried by voluntary contributions from the retail merchants in Englewood as a whole. It was his contention that a small contribution from every merchant and announcements of these contributions made public through local newspaper articles would be more appropriate. It was also his feelings after finding the ••timatad total amount ot merchants in Englewood based on who pay retail sales tax, that th~r~ were mor~ than eno~gh merchant~ to support this type of event (through a minimal contribution) without putting a financial burden on any. one merchant, provided everyone would contribute their share. The estimated cost of the event is $12,000-15,000. There are an estimated 1 250 retail merchants in Englewood. Ms. Hayes was asked to take this suggestion to the next committee meeting. FOR M ~o C. F. HOEC KEL a. B. & L. co. MINUTES February 14, 1990 Page Three e RECORD OF PROCEEDINGS Englewood Profile Brochure ·- 100 Leaves Ms. Hayes noted that the Economic Profiles, the large blue bookletJ and the tri-fold economic brochure, used by the EDDA and the City of Englewood and the Chamber of Commerce, were both dated. She has met with Pam Pepper of the City of Englewood to produce a new one for the entire area. And both she and Ms. Pepper have also met with Brian Vogt to coordinate information with both areas and to avoid duplicity. Bids are currently being sought from artists. Efforts will also be coordinated with the Englewood Chamber of Commerce. P. Pepper noted that the City of Englewood and the EDDA are also capable of mailing out information to individuals or companies that request it and to follow up in the event that the Chamber is not able to. Lincoln street Parking Lot Update P. Hayes reported the transaction between the EDDA, Mr. Litman Sachter and the City of Englewood regarding the parking lot on South Lincoln has been completed. urban Renewal Authority R. Wanush had nothing to report at this time. other P. Hayes noted that she had spoken with Board Member'"Dana Breier earlier this day and D. Breier will be submitting her resignation from the Board of Director's due to the expansion of Mountain Miser, Ltd., and the subsequent additional demands on her time. Acceptance of the written resignation will be attended to at the Board of Director's meeting in March. In addition, there will be four members whose terms expire in June, 1990. Brian Vogt, Vice-President of Economic Development, for the South Metro Denver Chamber of Commerce, will be the featured speaker at the EDDA Board of Director's meeting in March. 1:00 p.m. Chairman Tomooka called for Executive Session and P. Hayes was asked to leave the Board Room during the discussion of her evaluation. 1:40 p.m. After intense discussion Executive Session was adjourned, P. Hayes was asked to rejoin the meeting. By unanimous voice vote it was agreed P. Hayes would be retained as Executive Director of the EDDA with another review in February, 1991. Compensation due her was also discussed, voted on, and.it was unanimous1y ·approved to raise her salary to $36,000 per per year, subJect to annual review. As there was no further business, the as adjourned at 1:50 p.m. TO BE INCLUDED IN THE OFFICE BINDER OF THE MINUTES FOR FEBRUARY 14, 1990 REGARDING THE EXECUTIVE SESSION CONCERNING THE SALARY INCREASE FOR POLLYANNA HAYES, EXECUTIVE DIRECTOR As Ms. Hayes had held the position of Executi'\eDirector for one year and a review/evaluation was required, all the directors present for this meeting also were in attendance for the Executive Session. After intense discussion Chairman Tomooka asked for a motion to increase Ms. Hayes' salary to the level at which Ms. Hayes had first negotiated for,which was $35,000. At the time she was hired the renegotiated salary was $32,500. Chairman Tomooka and all those present felt Ms. Hayes' had more than met their expections and that this compensation was fair. L. Shepherd, who arrived just as the motion was put forth to vote on this increase, commented very strongly that he felt Ms •• Hayes' salary increase should be in accordance with her performance, which he felt was beyond the increase motioned for. He ammended the motion to increase ~s. Hayest salary to $36,000, subject to an annual review. There was more intense discussion regarding the basis on which City employees were given their raise and the possibility ofdescension due to such a large increase. The Board was reminded that the EDDA does not and is not held to any pay scale according to City of Englewood, that the EDDA operates as a separate entity. After lengthy discussion the motion was voted on and unanimously agreed upon that Ms. Hayes' salary be increased to $36,000, Effective March 1, 1990.