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HomeMy WebLinkAbout1991-08-14 EDDA MINUTES• • RECORD OF PROCEEDINGS 100 Leaves FORM 50 C. F. HOECKEL B. a. a L. co. ENGLEWOOD OOWNTOWN DEVELOPMENT AUTHORITY 3333 s. Bannock -Englewood, Colorado so110 Members Present: Members Absent: Staff Present: Visitors/Guests: MINUTES August 14, 1991 Pendleton, McElhinney, Hathaway, Close, Birdsall, Steele Tomooka, Green, Oxman, Shepherd Persinger Rich Wanush, Pam Pepper, Orian Hunter, Paula Sandahl The regular meeting of the Englewood Downtown Development Authority Board of Directors was called to order by Chairman Close at 12:00 noon. Chairman Close asked the guests to introduce themselves to the Board. Ms. Sandahl stated she is the leasing agent for ABM Management; Mr. Hunter stated he was ABM Management, which manages Trolley Square and the 3375 s. Bannock property. K. Steele announced his resignation to the Board •. K. Steele stated his resignation is due to a job transfer to the new Safeway Marketplace store at Ken Caryl and Pierce in Littleton and welcomed everyone to visit. K. Steele also mentioned that Doug Greene is the new store manager for the Englewood Safeway Marketplace. Chairman Close stated the Board would regretfully accept his letter of resignation and wished K. Steele the best. Chairman Close asked P. Sandahl and o. Hunter to proceed with their intention for attending today's board meeting. P. Sandahl stated a real tor, working for a prospective merchant, looked into the possibility of leasing the property which was formally the Coast to Coast store on Englewood Parkway, and noted the realtor presented the information to his company; the company vetoed that location for their business due to the obstruction of trees. P. Sandahl stated she felt the trees added alot, but asked the Board for any alternate ideas on what could be done with the trees. o. Hunter added that ABM Management is in a position to save the deal, but would like to report to the realtor that the tree problem has been solved. R. Wanush stated that those trees actually belong to the City of Englewood and this subject would have to be brought to the attention of City Council. R. Hathaway suggested tne possibility of ABM Management voicing their concern next Monday evening at the : next City Council meeting. Discussion ensued regarding alternatives to the trees. B. Pendleton explained the original intent of the trees to Ms. Sandahl and Mr. Hunter. Chairman Close asked if Ms. Sandahl and Mr. Hunter were satisfied with the FORM 50 C. F, HO ECKEL B. a. & L. CO. MINUTES August 14, 1991 Page Two RECORD OF PROCEEDINGS 100 Leaves redirection of their concerns at this time. Mr. Hunter stated in addition to the "Coast to Coast" location, he was also concerned about the trees along his property on South Broadway. o. Hunter stated he would also like to ask for alternatives at this time. Chairman Close explained to the visitors that the Board is already aware of concerns regarding the trees and alternatives had been discussed. Chairman Close also stated that the immediate concern of ABM Management can be discussed with R. Wanush, director of Community Development, but other alternatives would need to be discussed at length by the EDDA Board of Directors. P. Sandahl inquired about the EDDA Board's interest in new signage. N. McElhinney explained the Board's position on signage by stating an appointed committee was in the process of deciding upon a sign company to do street signage, tenant signage, and signs to denote downtown Englewood. o. Hunter stated ABM Management is sensitive to the signage needs of tenants, greenery, etc., and would hate to have this issue come to a full board discussion only to have a money issue veto any alternatives. O. Hunter also stated ABM Management would be willing to help financially if needed. Chairman Close thanked both P. Sandahl and o. Hunter for discussing their concerns with the EDDA Board of Directors. G. Birdsall commented by stating he felt obtaining retail businesses for Englewood is the number one priority, therefore alternatives should be considered. K. Steele and B. Pendleton excused themselves early from the meeting due to other commitments, therefore leaving the Board with no quorum to take any formal action on items at this time. MINUTES Due to lack of a quorum, approval of the Minutes of July 10, 1991, will be postponed until next Board meeting. TREASURER REPORT G. Birdsall noted the Treasurer's Report looked good at this time, with no unusual items to report. G. Birdsall also noted the Revenues were down at this point from last year's and stated the festival expenses had not yet appeared on the reports. Due to lack of a quorum, approval of the Treasurer's Report of June 30, 1991, will be postponed until the next Board meeting. CHAIRMAN'S REPORT Chairman Close stated that everyone should have received a copy of the letter sent to Roger Fraser, city manager, regarding the cost • FORM 50 C. F. HOECKEL B. a. 8: L. co. MINUTES August 14, 1991 Page Three • RECORD OF PROCEEDINGS 100 Leaves of an awning project. Chairman Close stated the Executive Committee was concerned of the tone of the letter; sounding like the EDDA Board of Directors had already approved this project. R. Wanush stated the contribution from the EDDA and the EDDA merchants was not addressed in the letter from G. Close. Chairman Close explained the dollar amount addressed in the letter to R. Fraser was a total bid amount and felt R. Fraser was concerned with a total amount at this time versus a complete breakdown of monies. Chairman Close stated the Executive Committee felt a follow-up letter needed to be sent to R. Fraser with a complete explanation. R. Hathaway suggested the letter be sent prior to the Sept. 22 deadline for 1992 budget considerations. Chairman Close stated he had received a letter from Chuck Esterly, director of Public Works department for City of Englewood, regarding having an EDDA representative on the Beautification Cammi ttee in the absence of an Executive Director. R. Wanush suggested having someone from the Board's sign committee attend the beautification committee meetings to help with coordination of projects. B. Pendleton's name was suggested. Chairman Close asked c. Persinger, administrative assistant, to contact B. Pendleton regarding his being the EDDA representative in the inte~im. c. Persinger agreed to call B. Pendleton and follow-up with Chairman Close. Chairman Close noted the US West brochures (Zip Codes, A Short Course in Advertising Media, and How to convert Calls into Cash) passed out to each board member prior to the meeting were given to him by a local merchant and asked the board for any ideas on how to use these brochures with regards to merchant participation. R. Hathaway suggested the new executive director use these brochures as a marketing tactic to introduce him/herself to the merchants. Chairman Close stated he felt that was a good idea. BOARD MEMBER'S CHOICE N. McElhinney referred to the Beautification Committee when he suggested appointing one EDDA Board committee to address all the issues at hand, i.e., sign project, beautification, such as, awnings, flowers, trees, etc. Chairman ~lose stated that the EDDA is the forefront of these projects, and would continue to coordinate the EDDA projects with other entities. G. Birdsall asked about the possibility of having a "shopper's campaign.11 Discussion ensued as to the possibilities. P. Pepper offered to write an article regarding Cinderella City in the Englewood Citizen. Chairman Close reiterated the importance of creating imagery in downtown Englewood. FORM 50 C. F, HOECK EL a. e. & L. c o. MINUTES August 14, 1991 Page Four RECORD OF PROCEEDINGS 100 Leaves N. McElhinney further explained the progress on the sign project by stating three proposals had been received; only one was a true proposal which included information the EDDA specifically asked for. N. McElhinney then passed around pictures from the two sign company proposals being considered at this time. N. McElhinney specified one set of pictures shows previous work done, and the other set of pictures is from Century Signs, which gave the only true complete, formal proposal at this point. N. McElhinney stated he felt a decision was made at this point, but would still allow the other sign company to submit a more detailed proposal. N. McElhinney then stated once a company is selected, the committee would make the presentation to the board. G. Birdsall inquired about the possibility of placing signs along South Santa Fe to denote Cinderella City. R. Wanush stated he would check into the possibility. PlBECTOR'S REPORT Tuileries Park Festival c. Persinger stated the festival went on as scheduled even though there was continuous rain on Saturday, Aug. 3. c. Persinger noted the chili cookoff was the mainstay of the festival activities on Saturday, ending at 4:00 p.m. c. Persinger also stated only two entertainers performed until 2: 00 p. m. Dotsero, our main performer for Saturday evening, was also cancelled due to inclement weather. C. Persinger also stated the fishing derby had to be postponed until the following weekend due the water level in Little Dry Creek being at possible flood level. c. Persinger stated once a decision was made to postpone the fishing derby, some food/craft vendors asked if they could attend the rain day as well. Sunday's events took place as scheduled. c. Persinger stated the rain day was held on Saturday, Aug. 10 with the fishing derby, three performers, a petting zoo, and some craft vendors. c. Persinger noted Jeff Rucks, Division of Wildlife, visited our fishing derby, liked what he saw and stated he would get in touch with the EDDA office later to discuss the possibility of the Division of Wildlife being a part of our fishing derby next year. C. Persinger noted that was quite a compliment to the EDDA. c. Persinger also noted there were comments made on how well organized this year's festival was, a good lay-out of the activities, and that people had fun. C. Persinger also noted a decision was made by the Executive Committee to issue partial refunds to all the craft/food vendors. Refunds would be issued to the fishing derby entrants not able to participate either weekend, as well. f'ORM 50 c. F. HOECKEL e. e. 8: L. co. MINUTES August 14, 1991 Page Five RECORD OF PROCEEDINGS 100 Leaves c. Persinger stated she felt a decision in advance for the next festival on whether to have a rain day would make planning much easier in regards to scheduling performers, food/craft vendors, and advertising. sounds of summer concert series C. Persinger noted the last concert held was "Pink Champagne"; an easy listening quartet. c. Persinger also noted the next concerts to be Aug. 22 with Cadillac Ranch and Sept. 5 with Alapaki and his south Sea Swing with Pearly Shells. c. Persinger encouraged everyone to attend the last two concerts of the season. subsidized Ad with the Denver Post C. Persinger stated a subsidized ad campaign was done in conjunction with the Tuileries Park Festival. c. Persinger noted due to the lack of interest by the merchants, the ad finished as a 2-page advertisement in the Weekend pull-out section, as opposed to the 4-page pull-out section originally planned. c. Persinger noted extra copies were available at the festival. Director search Update c. Persinger noted an advertisement for executive director was placed in the Colorado Business Magazine professional services section in the Aug. 1 issue and also in the Rocky Mountain News on Aug. 4. c. Persinger noted there had been 18 responses to the ads at this point. C. Persinger also stated she had spoke with D. Green prior to the board meeting, and he asked that it be mentioned in the Board meeting in his absence, the possibility of posting the ad in the Denver Post as well. The board okayed the placement of an ad in The Denver Post the following Sunday. R. Wanush stated he had no report ·at this time. other c. Persinger commented on the following: -The seminar held on July 23 had very poor attendance-eight people. C. Persinger noted to the Board, that due to lack of our merchants interest, maybe the EDDA should reconsider co-sponsoring the seminars with the Englewood Chamber of Commerce next year. -Jerry Gartner, president of Colonial National Bank, had called the office with a complaint of Farmers Market customers parking in his bank customers' spots on Farmers Market days. c. Persinger • FOR M SD C. F. HOECK EL B. e. a L. co. MINUTES August 14, 1991 Page six • RECORD OF PROCEEDINGS 100 leaves stated she reported the complaint to the executive committee and the committee decided to have the EDDA pay for a parking attendant each Farmers Market day to direct traffic away from his customer's parking spots. c. Persinger noted after reporting the decision to J. Gartner, it was decided the EDDA would pay half the cost of a weekly parking attendant. Colonial National Bank will bill the EDDA. -The cancellation of the EDDA picnic in July was due to lack of attendance and asked if the Board wanted another date planned. It was decided to wait until the EDDA holiday party. -c. Persinger was asked by Dorothy Romans to attend the Parade committee meetings. c. Persinger stated during her first meeting she was asked by the parade committee members if the EDDA would be willing to do a subsidized advertising campaign with the downtown merchant in conjunction with the parade. c. Persinger stated to the committee that a decision would have to be made by the EDDA Board. It was decided this was an issue to take up at the Sept. board meeting. -It is the time of the year to be thinking of the budget. R. Hathaway suggested a committee be appointed as soon as possible. -A "Thank You" card had been received from Barry Coleman's family for the flower arrangement sent to his wife's memorial service. C. Persinger also noted the Gr. Englewood Chamber of Commerce member, Bill Flory, had passed away on Aug. 3. Chairman Close stated he had received a request from the Chamber of Commerce to place an advertisement in their new directory. A one- page advertisement was decided upon; the same ad used in the Colorado Business Magazine earlier in the year. Chairman Close asked C. Persinger to arrange for the Chamber of receive the artwork. C. Persinger agreed. As there was no further business, the meeting was adjourned at 1:50 p.m. Respectfully Submitted,