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HomeMy WebLinkAbout1992-01-08 EDDA MINUTES• • RECORD OF PROCEEDINGS 100 Leaves FORM 50 C. F , HOECKEL a. a . .It: L. co . ENGLEWOOD DOWNTOWH DEVELOPMENT AUTHORITY 3333 s. Bannock -Englewood, Colorado 80110 Members Present: Members Absent: Staff Present: Visitors/Guests: MINUTES JANUARY 8, 1992 Birdsall, Close, Green, McElhinney, Oxman, Pendleton, Shepherd Hathaway Celva, Persinger Pam Pepper The regular meeting of the Englewood Downtown Development Authority Board of Directors was called to order by Chairman Close at 12:15 p.m. Chairman Close welcomed P. Pepper to the meeting and noted it had been awhile since her last visit. MINUTES Chairman Close asked for any comments from the Board concerning the Minutes dated December 11, 1991. With no comments or concerns, Chairman Close asked for a motion to ~ccept the Minutes. N. McElhinney motioned, seconded by G. Birdsall to approve the Minutes as written. The motion passed by voice vote. TREASURER'S REPORT G. Birdsall stated $1,580 was collected to make our YTD total revenues $172,354, 12% under budget at this point. G. Birdsall optimistically noted that approximately another $2, 000 could be collected in tax revenues during the month of December. G. Birdsall stated that the YTD expenses were at $147,811, 50% of budget. G. Birdsall further noted that the savings in expenses thus far relate to the decrease in salaries due to the absence of• an executive director since June and the funds reserved for the sign project which have not been spent at this time. It was questioned as to what the December expenses would be; G. Birdsall stated he did not have those figures at this time. G. Birdsall also stated he talked with Julie Lucas, chief accountant for the City of Englewood, regarding an auditing charge to the EDDA. J. Lucas stated the charge of $4,950 was clearly a mistake and will be reduced to the correct figure of $750. G. Birdsall finished his report by stating there was nothing out of the ordinary to report this month. L. Shepherd asked H. Celva, executive director, to investigate the shortfalls in revenues. L. Shepherd stated there is a definite • FORM 50 C. F. HOECKEL a. a. & L. c o. MINUTES January a, 1992 Page Two • RECORD OF PROCEEDINGS 100 Leaves problem and it would be helpful to know why this is happening for future budget planning. L. Shepherd offered his knowledge of any specifics he might know at this point to help H. Celva investigate this situation further. Chairman Close asked for a motion to accept the Treasurer's Report as written dated Nov. JO, 1991. L. Shepherd motioned, seconded by o. Green to accept the Treasurer's Report. The motion passed by voice vote. CHAIRMAN'S REPORT EDDA Party After previously polling the Board members, Chairman Close stated Feb. 6 was chosen as the best date for having an EDDA post-holiday party. It was suggested that a dinner for existing board members and their spouses be held in Blackhawk at the Black Forest Inn. Discussion ensued regarding the method of payment. It was motioned for the EDDA to pay for the dinner; motion was denied. Other possibilities for an EDDA party were discussed. Chairman Close asked each Board member to give some thought as to a preference for an EDDA post-holiday party. New EDDA Board of Directors Chairman Close stated the three people whose names were submitted to City Council for placement consideration on the EDDA Board of Directors will be interviewed the end of Jan. by the City Council, appointed in Feb. to the EDDA Board. Chairman Close noted the three names as Sam Kaufman, Kaufman's Big and Tall Shop; Terry Myhre, Joslins; and Steve Collins, PIP Printing. EDDA Members Meeting Chairman Close stated that holding another merchant meeting was discussed during the executive committee meeting. Chairman Close stated the purpose of this meeting would be to invite all EDDA merchants, business and property owners; meet with all of them and encourage them to become more involved with the EDDA activities. Chairman Close also noted the merchant's and owner's input would be helpful as to what the merchants, business and property owners would like to see from the EDDA. Chairman Close mentioned the possibility of an "after business hours" at Woody's. B. Pendleton was in agreement with holding this type of meeting. It was suggested to set a program versus an open forum. It was also noted that the Board should inform the merchants and owners of the EDDA's direction for 1992. It w~s emphasized that this meeting should be held with just the EDDA Board and it's members. H. Celva suggested the EDDA district provide hors d'oeuvres and some drinks. Chairman Close asked P. Pepper about a City of Englewood Business Town Meeting referenced in the "Englewood Citizen." P. Pepper explained that the City of Englewood had a special agenda planned for this meeting: Navajo Street paving district. FORM so C. F. HOECKEL a. B. a L. co. MINUTES January 8, 1992 Page Three RECORD OF PROCEEDINGS 100 Leaves Chairman Close asked H. Celva to further check into a time, place and date for the EDDA member meeting. N. McElhinney suggested Swedish Hospital for the meeting place, as there are conference rooms and catering available. Other meeting places were mentioned as well. It was questioned whether this was a meeting to be held on a monthly basis; H. Celva stated he felt the purpose of this meeting would be to have it as an ice-breaker, not monthly. H. Celva stated everyone would be notified with details at a later time. BOARD MEMBER'S CHOICE L. Shepherd stated the Englewood Chamber of Commerce and the City of Englewood are working on a Welcome Wagon program for area businesses and residents. It was noted that volunteers have already begun to pass out bags to area businesses. The feasibility and budget constraints were questioned on paying people to pass out Welcome Wagon information to area businesses and residents. L. Shepherd asked the EDDA Board if there was an interest from the EDDA. Discussion ensued. DIRECTOR'S REPORT Identity Enhancement H. Celva stated a bid from Emelene Russell had been acquired to produce a logo in which the EDDA and merchants can use for identity purposes. Chairman Close asked if other bids had been received. H. Celva stated the idea of a logo for identity evolved with the current sign project design, which he felt was okay, but that the sign project didn't convey an identity to downtown Englewood. H. Celva asked the Board if he should continue to investigate further, and again emphasized the need for identity in downtown Englewood. Discussion ensued as to the reason for having a new logo and coordination with our current sign program, and where the logo would be used. Chairman Close suggested acquiring other bids. sign Project H. Celva noted that in the past, banner projects have been investigated, but dropped due to the inconsistency of utility poles in the downtown area. H. Celva suggested to the Board that a banner placement be considered in conjunction with the new sign project. H. Celva described how this could be done along with noting prices for the addition to the existing sign project. Questions rose with the combination of banners and trees and whether that would be "too busy." H. eel va asked whether there were special by-law procedures to vote on project decisions. It was noted special meetings can be held to further discuss any projects considered. H. Celva also noted Jodi Eatherton, Century Signs, is curious as to the progression of the sign project. H. • FORM ~ C. F. HOECK EL a. a. a L. co. MINUTES January a, 1992 Page Four • RECORD OF PROCEEDINGS 100 Leaves Celva stated he would proceed with obtaining information on the banner and logo ideas. L. Shepherd motioned to incorporate banners with the existing sign project pending further information; G. Birdsall seconded the motion. The motion passec;i by voice vote. It was suggested to have a prototype made with the banner fitting. EPPA Directions for 1992 H. Celva stated he felt after reviewing past EDDA activities, there was alot of money spent on activities with little attendance. H. Celva suggested consolidating projects that would have greater impact. H. Celva stated his suggestions: schedule fewer concerts that have greater impact; he suggested eliminating some events of the festival while involving the merchants more. It was suggested the idea of totally changing the EODA's concept of swmner events, maybe holding events throughout the summer. H. eel va also suggested producing another coupon book, but of a different format and penetrating more areas. H. Celva passed around a coupon book sample that is being considered. H. eel va reviewed costs of coupon books in the past and noted too much money was spent on a coupon book with little redemption. H. Celva noted the new coupon books would be within the budget. Discussion ensued on other types of coupon books. H. Celva discussed possibilities on other ideas to bring people to downtown Englewood and stated whatever the EDDA does has to be unique to this area. P. Pepper noted there is competition with other communities with regards to summer events and that the EDDA should be careful in their planning. H. Celva referred to the Director's Report when finalizing his concerns for the 1992 direction of the EDDA. Chairman Close asked the Board members their thoughts on changing the EDDA's concept of the concert series and the festival. H. Celva stated he would obtain further information on other possibilities. urban Renewal Authority There is no report. OTHER P. Pepper announced that Office Depot opens on Jan. 27. P. Pepper noted that Office Depot occupancy in the Buyer's Club building reduces vacancy of the Urban Renewal Authority from last year's 34.8% high to 13.7%. P. Pepper also noted there will be a VIP event held between the Englewood Chamber of Commerce and the City of Englewood and that the EDDA would be invited. As there was no further business, the meeting adjourned at 2:00 p.m.