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HomeMy WebLinkAbout1969-07-22 PZC MINUTESPage 1180 MEMORANDUM TO THE ENGLEWOOD CITY COUNCIL REGARDING ACTION OR RECOMMENDATION OF THE CITY PLANNING AND ZONING COMMISSION. DATE: SUBJECT : RECOMMENDATION: Parkinson moved: Lone seconded: July 17, 1969 Approval and Adoption of the Comprehensive Plan The Planning Commission recommend to City Council that the Comprehen- sive Plan, as submitted, be approved and adopted .. The motion carried unanimously. By Order of the City Planning and Zoning Commission. Gertrude G. Welty Recording Secretary * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER. CITY OF ENGLEWOOD PLANNING AND ZONING COMMISSION July 22, 1969 The regular meeting of the City Planning and Zoning Commission was called to order at 8:10 P.M. by Chairman Woods. Members present: Carlson ; Lone; Parkinson; Touchton; Woods Romans, Ex-o ~ficio Members absent: Lentsch - ------ -- --- - - - --- - - --- - - --- II. APPROVAL OF MINUTES. Mr. Woods stated that the Minutes of July 8, 1969, were to be considered for approval. Parkinson moved: Lone seconded: The Minutes of July 8, 1969, be approved as written. The motion carried unanimously. Discussion on the Minutes of the July 17, 1969, meeting, which minutes are not yet ready for printing, followed. It was requested that the staff deliver the Minutes of the July 17th meeting to the Commission at the earliest opportunity and to then take a telephone poll of the Commission members relative to their approval, in order that the Minutes might be referred to the City Council immediately. III. CAPITAL IMPROVEMENT PROGRAM. 1970 to 1975 Mr. Parkinson asked Assistant City Manager Mack how much money the Commission has to consider for the Capital Improvement Program this year? Mr. Mack stated that there will be an estimated $685,000 ·for the Capital Improvement Program in 1970, Mr. Mack stated that if funds above the $685,000 were considered, that the mill levy would have to be increased; he _pointed out that each mill is worth $63,000. The list of recommendations made last year by the Planning Commission, and the lost for which funds were budgeted by the City Council were considered. Mr. Mack pointed out that the refinancing of City Hall had drawn $50,000 from the Public Im- provement funds; also, that .th~ sales tax receipts have fallen below the projections of laqt year when the budget was prepared. Mr. Lone asked if the $10,000 considered for the aerial housing for the new fire apparatus was still a valid figure? Mr. Mack replied that it was, and that they are now considering a temporary metal building to be placed alongside of Station #1 until the new headquarters for the Fire Department are completed. Discussion on the location of the new headquarters on a site between South Elati Street and South Fox Street and between West Ithaca Avenue and West Jefferson Avenue followed. The Capital Improvements which were budgeted in 1969 were considered. Mr. Lone commented that only 1 /3 of the Planning Commission's recommendation of last year was even budgeted, and with the refinancing of City Hall, not even all that budgeted will be accomplished. Mr. Mack stated that the paving and sidewalk districts, the park replacement program, and the central garage project will be completed for a total of $338,000 this year. He stated they are estimating a carry-over of $163,000 from our unexpended funds for next year. Discussion followed. Mr. Lone commented that attempting to do the storm sewer project with $100 000 each year just isn't working out, and that he would be inclined to eliminate that proJect until we find out whether or not a General Obligation Bond Issue will carry and we can obtain I I I I I I Page 1181 Federal Aid for the total project. Mr. Carlson commented that in his opinion, unless funds were appropriated for the storm sewer project each year and were put in a permanent "sinking fund", th4 City would not get the project done. Mr. Mack noted that the total estimate for the storm drain project is now $2,600,000. Mr. Mack also noted that if the special election for the storm drainage system should pass, that the City could not collect on the mill levy until 1971, and funds would have te be available to get the project started if we wanted to begin the project in 1970. He stated that $100,000 to $200,000 should be available to re- tain an engineering consultant, pay the first interest and pay off the first of the bonds. Further discussion on the possible general bond issue and the financing of the storm drainage project followed. Mr. Carlson discussed the request for traffic signalization. He questioned the item titled "miscellaneous" w~ich totaled $70,000; the entire amount for traffic signals was $122,000 and Mr. Carlson stated he did not understand why 60% of a total budget should be classed un- der "miscellaneous". Discussion followed. Mr. Mack stated that this fund could care for installation of signals at locations which might not be connected to the monitrol system, such as at South .Clarkson Street and U.S. 285. The Fire training facilities and the police department relocation items were then considered. Mr. Mack stated that this complex will total over $500,000 and that the City would save con- siderable money if the entire project could be budgeted for one year rather than splitting it up over a period of two years or so. Mr. Woods asked why the administration was con- sidering a Fire-Police complex? Why not have a police station in one location and the fire department in another location? Mr. Mack pointed out that they could use a central communications system, also that the number of personnel they would need for office work would be fewer than if the two departments were in separate locations. The possibility of increasing the mill levy for Capital Improvements was discussed. Mr. Mack pointed out that the City administration is now considering the necessity for a two to three mill increase in the general fund for 1970. He pointed out that a mill increase for the Capital Improvement Program is limited to 1-1/2 mills; however, if it should be increased over that, monies resulting therefrom could be directed into the general fund, and additional sales tax revenues could be transferred to the Capital Improvements Budget. Further discussion on the entire Capital Improvement program followed. Lone moved: Parkinson seconded: The Planning Commission recommend to the City Manager that the following projects and the priorities assigned to them be incorporated into the 1970 Budget. 1. Paving District 2. Sidewalk District 3, Storm Drainage 4. Right-of-way Acquisition 5. Traffic signalization 6. School signals 7. Parks program 8. Fire Department Pumper 9. Fire Station #1 Relocation 10. Police/Fire headquarters conversion $ 90,000. $ 8,000. $104,500. $ 10,000. $ 37,500. $ 25,000. $ 50,000. $ 40,000. $280 ,000. $ 40 ,000. $685 ,000. The motion carried unanimously. The priorities for requested projects for future years was then discussed. Mr. Lone commented that he felt we should look toward ,1971 for the relocation of Fire Station #2 and the second pumper that Chief Sovern has requested. Further discussion followed on the manner in which the priorities should be set forth. Mr. Mack and Mrs. Romans directed the attention of the Commission to new requests that were not set forth in previous priority lists. Dis- cussion followed. Mr. Touchton suggested that for the proposed Belleview Park expansion, that $48,000 be designated as a priority for 1971 and $43,200 be designated for 1972. Mr. Lone questioned whether or not the paving districts should be carried into 1976; he stated that he was under the impression from last year that 1975 would see the end of the paving districts. Mr. Mack stated that he would check into this matter and report back to Mr. Lone. Priority projects recommended by the Water and Sewer Board were brought to the attention of the Planning Commission. These projects are funded through the Water and Sewer Depart- ment, and not through the general fund. The projects and priorities were discussed, and the members of the Planning Commission agreed that these projects were needed, and they also agreed with the priorities given the projects by the Water and Sewer Board. Further discussion followed. Lone moved: Touchton seconded: The projects shown in 1969 and 1970, with the exception of the paving districts, sidewalk districts, and right-of-way acquisition program, that have not been completed in 1969 and which are not recommended for priority in 1970, be moved to 1971 , and all project costs be shown in total in the year in which the project is to begin. The motion carried unanimously. IV . CENTENNIAL PARK CASE #35-69 Parking Layout Mrs. Romans displayed the plans for two parking lots at the proposed Centennial Park at West Union Avenue and South Decatur Street. The northern parking lot has space for 147 cars, am the southern parking lot will accommodate 97 cars. The lots will be graveled at the present time to the specifications of the Public Works Department, and will be paved when funds be- come available. There is no drainage problem in the area, as it will be drained to the pro- posed lake to the east of the parking areas . The parking areas will be "fenced" with 3" steel posts on 7' centers; which posts will be 3' high. Bumper stops will also be installed. Mr. Parkinson suggested that the steel p os t s be on a 6'3" center, as that is the standard. Page 1182 Mr. Touchton was excused from the meeting. Discussion followed. Parkinson moved: Lone seconded: The parking layout of the proposed Centennial Park be approved; however, it is suggested that the guard posts around the parking lots be spaced 6'3" apart rather than the 7 1 which is noted on the plans. The motion carried unanimously. V. COUNCIL OF GOVERNMENTS. Mr. Lone stated that he was unable to attend the last meeting of the Council of Governments because of the Storm Drainage meeting which was held at the same time, and that Mr. Parkinson was unable to attend the meeting also. Mr. Woods stated that he had been unable to attend the Policy Committee meeting of ·the Council of Governments, and suggested that possibly someone else could attend these meetings in his stead. The meeting adjourned at 11:00 P.M. Gertrude G. Welty Recording Secretary MEMORANDUM TO THE ENGLEWOOD CITY MANAGER REGARDING ACTION OR RECOMMENDATION OF THE CITY PLANNING AND ZONING COMMISSION. DATE: July 22, 1969 SUBJECT: Capital Improvements Program. RECOMMENDATION: Lone moved: Parkinson seconded: The Planning Commission recommend to the City Manager that tl:E following projects and the priorities assigned to them be in- corporated into the 1970 budget: 1. Paving District 2. Sidewalk District 3. Storm Drainage 4. Right-of-way Acquisition 5. Traffic Signalization 6. School Signals 7. Parks Program 8. Fire Department Pumper 9. Fire Station #1 Relocation 10. Police/Fire headquarters conversion The motion carried unanimously. By Order of the City Planning and Zoning Commission. Gertrude G. Welty Recording Secretary $ 90,000. $ 8,000. $104,500. $ 10,000. $ 37,500. $ 25,000. $ 50,000. $ 40,000. $280,000. $ 40,000. 0 $685,000. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** I. CALL TO ORDER. CITY OF ENGLEWOOD PLANNING AND ZONING COMMISSION August 5, 1969 The regular meeting of the City Planning and Zoning Commission was called to order by Vice- Chairman Lentsch. Members present: Carlson; Lentsch; Lone; Parkinson Romans, Ex-officio Members absent: Touchton; Woods Also present: City Attorney Criswell I I I