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HomeMy WebLinkAbout1986-07-02 EURA MINUTES• • • J (D I. ENGLEWOOD URBAN RENEWAL AUTHORITY July 2, 1986 CALL TO ORDER/ROLL CALL. 9 c ; The regular meeting of the Englewood Urban Renewal Authority was called to order at 5:30 P. M. by Chairman Robert J. Voth. Members present: Members absent: Also present: Keena, Minnick, VanDyke, Voth, Cole Powers, Executive Director Mcintyre, Totton, Daugherty Assistant Director Hinson EDDA Executive Director Dietrich city Manager Mccown II. APPROVAL OF MINUTES. June 4, 1986 Chairman Voth stated that the Minutes of June 4, 1986 were to be considered for approval. Ms. Keena noted that the publication cited on Page 6 should be the ROCKY MOUNTAIN BUSINESS JOURNAL, and not the Rocky Mountain News. Minnick moved: VanDyke seconded: The Minutes of June 4, 1986 be approved as amended on Page 6. AYES: NAYS: Minnick, VanDyke, Voth, Cole, Keena None ABSENT: ABSTAIN: Mcintyre, Totton None The motion carried. III. FINANCIAL REPORT. Ms. Powers reviewed the financial statement for the Authority. The latest statement from COLOTRUST was handed out to the mem- bers. Investment of Authority funds was discussed. IV. CONSTRUCTION REPORT. The Englewood Parkway Construction Report was reviewed. The ded- ication of Englewood Parkway occurred on June 26th as scheduled. Mrs. Cole inquired ab out the signage o n U.S. 285 at approximately South Bannock Street. Ms. Powers stat ed tha t Mr. Vance, property -1 - owner at that intersection, has leased his building and the les- see is selling flowers and produce. This is an interim use of this property until it is acquired for redevelopment. Mrs. Cole stated that following the dedication of the Parkway on June 26, the lights on the Parkway were turned off. Inasmuch as the dedication occurred in the evening, she asked why the lights were not left on. Mr. Mccown stated that he would check this out. Ms. VanDyke questioned the cost of the U.S. 285 median as cited by Bituminous Roadways. Mr. Hinson d iscussed the median, noting that there have been several redesigns of the proposed median. Ms. VanDyke asked if this was separately bid, or is it an expan- sion of the work on Englewood Parkway. Mr. Hinson stated that it is an expansion of the Englewood Parkway work. Discussion on the median ensued. Mr. Minnick suggested that traffic regulatory signs not be installed in medians; they have to be replaced on a regular basis, which is costly. Mr. Hinson stated that the Cinderella City Shoe Clinic has relo- cated to 50 East Girard Avenue. Discussion ensued. V. EASEMENT APPRAISALS. Mr. Hinson discussed the easements needed along Little Dry Creek east of Broadway. Some of the easements are permanent easements, and others are construction easements. Appraisals have been done on these parcels by Dennis Ingwersen of Justin Haynes & Company. Mr. Jim Harm, URA negotiator, will be setting up meetings with the property owners to make the initial offers based on the ap- praisals. A proposed budget for the acquisition and easements has been prepared, and was given to Authority members. Ms. Powers stated that funds were included in the budget for these takings, and the money is available. Resolution #8, Series of 1986 has been prepared, which resolution asserts the fair market value of the property to be taken and authorizes negotiation. Cole moved: Keena seconded: The Urban Renewal Authority approve and adopt Resolution No. 8, Series of 1986, A RESOLUTION OF THE URBAN RENEWAL AUTHORITY ASSERTING THAT THE APPRAISED VALUE AS DETERMINED BY JUSTIN H. HAYNES & COMPANY, INC., FOR THE ACQUISITION S AND EASEMENTS ON THE ATTACHED EXHIBIT "A" IS THE FAIR MARKET VA LUE OF SAID ACQUISITIO NS/ EASEMENTS, AND DIRECTING THE AUTHORITY'S NEGOTIATOR TO USE SAID FAIR MARKET VALUE AS THE BASIS OF NEGOTIATIONS TO ACQUIRE SAID ACQUISITIONS/EASEMENTS BY THE URBAN RENEWAL AUTHORITY. -2 - • • • AYES: NAYS: ABSENT: ABSTAIN: Minnick, VanDyke, None Totten, Mcintyre None The motion carried. VI. FALL FESTIVAL. Voth, Cole, Keena Use of South Acoma Street. Ms. Powers stated that the Authority has received a request to use property owned by the Authority for the Fall Festival. In 1985, it was set up on Broadway, and was timed to coincide with the Holiday Parade. The date is earlier this year, and the pro- posal is to move the location from South Broadway to the vacant land owned by the Authority. Mr. Mccown stated that he understood Public Relations Specialist Dalquist has been in touch with the promoters of the Fall Festi- val. The Festival will be concentrating on arts and crafts, and will have booths set up for the various type of uses. Mr. Mccown stated that Councilmember Bradshaw had asked about closing the Parkway for the duration of the Festival, and using the URA prop- erty for parking, but that the latest proposal is that the Park- way not be closed, and booths be set up on the URA property. Discussion ensued. Mr. Voth suggested that the Authority needs to be assured there is proper insurance coverage for the Authori- ty. Mr. Mccown stated that the vacant land will need some grad- ing work for parking or for the setting up of booths. Ms. Powers pointed out that there will need to be barricades along the con- duit and Creek. The City Insurance Policy does cover the Au- thority, but she stated she was not sure that the coverage would extend to this type of activity. This will be investigated. Mr. Mccown stated that he understood the merchants are trying to raise $10,000. The City contribution would be "in-kind ser- vices." Discussion ensued on the location of the booths, and the concerns of the Authority, including possible damage to the pavers along the Parkway, the need for adequate insurance coverage, safety provisions along the Dry Creek and conduit. Ms. Keena suggested that perhaps one side of the Parkway could be closed off to allow the placement of booths in that portion of the street, with two-way traffic routed on the other side of the Parkway for the duration of the Fall Festival. Ms. Keena ex- pressed her concern in expending the estimated cost for grading the vacant area for only three days usage. Ms. VanDyke suggested that there needs to be further contact with the Chamber of Commerce for clarification of the proposal. Mr. Voth stated that it is his impression that the Chamber wants to know whether the Authority is willing to work with them on the Fall Festival. Mr. Voth also suggested that if South Acoma Street in the 3400 block were to be closed off, the parking area - 3 - around the King Soopers complex could be utilized, and perhaps avoid the need and cost of grading the vacant land. Discussion ensued. Keena moved: Cole seconded: The Urban Renewal Authority direct the staff to write to the Englewood Chamber of Commerce expressing a willingness to work with the pro- moters of the Fall Festival scheduled f or Sep- tember 12, 13, and 14, but to make clear the c o ncerns of the Authority regarding the need for adequate insurance coverage, and the safe- ty along Little Dry Creek and the Conduit, and to minimize the costs for the three-day project. AYES: NAYS: ABSENT: ABSTAIN: VanDyke, Voth, Cole, Keena, Minnick None Totten, Mcintyre None The motion carried. VII. EDAW CHANGE ORDER. Ms. Powers stated that EDAW has done work in conjunction wi th the landscaping of the Englewood Parkway over and above that which was cited in the contract approved and signed by the Authority. A memorandum from Engineering Services Director Ragland setting forth the additional services provided was included in the packet. Ms. VanDyke stated that the Authority receives change orders and requests for additional funds on a regular bas i s, and understands that it is common in the construction and landscaping business. However, Ms. VanDyke stated, i t is her opinion that the Au thority is never permitted to refuse a change order, and these change orders are regularly recommended for approval by the staff. Ms. VanDyke suggested that the Authority staff discuss this matter with the Engineering Staff in an effort to decrease the number of requests for fund increase and/or·change orders coming to the Authority for approval. Mr. Hinson stated that there are many requests for increase of funds and/or change orders which come to the staff, and which are decreased in amount or totally disallowed and are not forwarded to the Authority. Ms. VanDyke stated that she would like to see some of the change orders which are disallowed. Ms. VanDyke then asked if there is a financial statement on the contingency fund status . Ms. Powers stated that it is part of t h e print-outs given the Authority each month. Ms. Cole agreed that it would be helpful to the Authority to see the requests for change orders and increase of funds that are disallowed by the staff. - 4 - • • • Minnick moved: VanDyke seconded: The Authority reluctantly approve the request for additional funds to EDAW in the amount of $1,991.00, and to express to the Engineering Department the need to be conservative in the expenditure of the very limited funds avail- able to the Authority. AYES: NAYS: ABSENT: ABSTAIN: VanDyke, Voth, Cole, Keena, Minnick None Mcintyre, Totton None The motion carried. Mr. Mccown stated that Cherry Hills Village has approved the Let- ter of Belief for FEMA, and the City of Englewood will now ap- proach Arapahoe County for approval. Ms. Daugherty entered the meeting at 6:20 p.m. and took her seat with the Authority members. VIII. A. R. TECH, INC. CHANGE ORDER. Mr. Hinson stated that A. R. Tech, Inc. was granted the contract for asbestos removal on the Park Floral site. There were several areas where the asbestos was hidden from view when the prelimi- nary walk-through was held, and A. R. Tech 's bid was based on that walk-through. The Authority then engaged Mr. Richard Young to serve as inspector on the site to assure the asbestos removal was conducted in accordance with state and federal laws. The items contained in the change order have been reviewed by Mr. Young, and he has stated the request is leg itimate. The increase in contract price is $5,645.00, which will bring the total con- tract price for the asbestos removal with A. R. Tech to $33,645.00. Mr. Hinson stated that A. R. Tech finished their portion of the job three days ahead of schedule, and demo l ition of the site by Fletcher Enterprises is progressing. Cole moved: Minnick seconded: The Urban Renewal Authority approve the re- quested Change Order #1 for A. R. Tech, Inc., i n t he amount of $5,645.00 . AYES: NAYS: ABSENT: ABSTAIN: Voth, Cole, Keena, Minnick, VanDy k e None Mcintyre , To tton None The motion carried . -5 - IX. BUYER'S CLUB UP-DATED BUDGET. Ms. Powers submitted a revised Buyer's Club Project Development Budget to the Authority. Ms. Powers stated that an offer has been made to the property owner for the easement along the Good Year business; the property owner has not yet indicated whether he will accept the Authority offer. If the offer for purchase is not accepted, condemnation proceedings will be instituted by the City of Englewood, inasmuch as this particular parcel is not within the Urban Renewal area. Mr. Hinson further discussed the negotiations with Mr. Bilett, the property owner on the Good Year site. The deadline for Mr. Bilett to accept the offer is July 3. Ms. Powers continued the review of the revised Buyer's Club Proj- ect Development budget. Ms. Powers discussed the Highway Depart- ment's reluctant approval for the installation of the traffic signal at U.S. 285 and South Inca Street, and the need to extend the study and improvement of traffic signals from Santa Fe Drive east to South Gilpin Street. DeLeuw Cather had done the initial traffic study, and gave an estimate of $43,000 to do the addi- tional study and work required by the Highway Department. The City Traffic Department has indicated that they can do this work if the Authority will contribute the cost of salary and benefits for one employee for approximately eight months. This is esti- mated to be approximately $20,000. Ms. Powers stated that the Authority would have to authorize the transfer of funds to the Public Works Department, Traffic Division, to cover the cost of this employee. Ms. VanDyke asked when Osprey plans to purchase Phase I of the Buyer's Club Site. Mr. Hinson stated that the property should be purchased by August 31. Ms. Powers stated that the income from this sale will be used to pay off the long-term bonds. Ms. VanDyke asked if there was an estimate of the cost of public im- provements for the Buyer's Club site. Ms. Powers referred to the budget, noting that the payoff of the KRAVCO loan was taken from these funds, but that this will be recovered wi t h the sale of the old King Soopers block to the JBC Investment Group. Also, the storm drainage expense is not solely because of the Buyer's Club development. Mr. Hinson stated that the Home Club lease is reported to have been signed, and orders for the structural steel and other con- struction materials for the Home Club building have been ordered. The plan is that Home Club will open 60 days after the Buyer's Club opens. Mr. Minnick discussed the need to verify the legal description for the subdivision plat for the Buyer's Club site. Discussion ensued. - 6 - • • • • • • VanDyke moved: Cole seconded: The Urban Renewal Authority authorize payment of salary and benefits for a City employee in the Traffic Division, the amount not to exceed $20,000. AYES: NAYS: ABSENT: ABSTAIN: Cole, Keena, Minnick, VanDyke, Voth None Totten, Mcintyre None The motion carried. Development of the Buyer's Club site ensued. Ms. Keena expressed the opinion that the Landscaping requirements should be more stringent. Ms. Powers stated that the Subdivision Regulations and Planned Development were considered by the Planning and Zoning Commission and approved. They will be received by the City Council at the meeting on July 7, 1986. At the Public Hearing before the Plan- ning Commission, two people spoke; one who spoke was Mr. T. W. Anderson, who supported the project but expressed concern about traffic. The other gentleman who spoke, Mr. Hollberg, also ex- pressed concern about the traffic and access to his property. X. JBC CONTRACT STATUS REPORT . Mr. Hinson reported on a meeting with Mr. Rick Dunn of JBC In- vestment. They are going outside the State to obtain the financ- ing for their project. JBC is now interviewing management firms for the congregate housing phase of the project, and propose to make a decision this next week. Once a management firm is hired, they will hire architects to begin work on the design of the structures. They have to subdivide the site, and go through the Planned Development process, also. They anticipate purchasing the property by the end of August, and will begin construction in December. The development of the mov i e theatre and athletic facility, may occur at a later date, but will not be part of Phase I development. Mr. Hinson discussed the possible demolition of the structures on the old King Soopers site by the Authority prior to sale of the property to JBC. He cited the problem of people who have "moved into" the old King Soopers building by breaking windows, breaking holes in the walls, and other means of illegal access. Mr. Hin- son asked the Authority to consider a possible agreement with JBC and the URA to proceed with the demolition of the structures, to be paid for by the Authority at this time, and reimbursement by JBC to be made at the time of purchase of the property. An esti- mate of $35,000 to $50 ,000 for demolition of the structures was cited. Discussion ensued. Mr. Minnick caut ioned that the demolit ion contractors and en- gineering staff s h oul d b e very cautiou s whe n doing the demolition of King Soopers beca use of the cl o se p roxim ity to the conduit for -7 - Little Dry Creek. Mr. Minnick also suggested that the site be closely inspected for asbestos material. Discussion ensued. VanDyke moved: Keena seconded: The Authority authorize the request for bids for the demolition of the structures on the old King Soopers Block; such bids shall be subject to the review of the Authority prior to award of any demolition contract. AYES: NAYS: Keena, Minnick, VanDyke, Voth, Cole None ABSENT: ABSTAIN: Mcintyre, Totton None The motion carried. Mr. Minnick stated that there should be a lot of salvage to be realized with the demolition of these structures. Mr. Hinson stated one thing to keep in mind is the Farmer's Market will be opening on July 8, and they will be using the north portion of this parking area. Another thing to consider is the RTD pull-outs which will be located on South Elati Street. The RTD stop is now along the Wyatt's building, and this struc- ture will also be removed in the demolition project. Mr. Hinson stated that he did not know what the timing was on the develop- ment of the RTD pull-outs, and that this will have to be coordi- nated with RTD. XI . BUYER 1 S CLUB. Ms. Powers stated that Buyer's Club is putting together their application for a liquor license. Under the Agreement with Osprey and Buyer's Club, the Authority will "support" the application. XII. DEVELOPMENT AGREEMENT Central Bank & Trust Company Mr. Hinson discussed proposed Resolution #7, Series of 1986, which was prepared by Legal Counsel Benedetti. Mr. Hinson stated that Mr. Benedetti has expressed his opinion that the Agreement with Osprey is a strong agreement, but the Authority does have to pass a resolution assuring Central Bank and Trust that the security for payment of the bonds is not adversely affected by this Agreement. Discussion ensued. Mr. Voth suggested that the Authority needs a written statement from Mr. Benedetti that it is his opinion the Agreement with Osprey will not adversely affect the paym ent on the bonds. Fur- ther discussion ensued. -8 - • • • • • • Minnick moved: Keena seconded: The Urban Renewal Authority approve Resolution #7, Series of 1986, A RESOLUTION REGARDING DEVELOPMENT AGREEMENT (AS DEFINED IN THE TRUST INDENTURE); ASSURANCES TO CENTRAL BANK AND TRUST COMPANY, pending receipt of a written opinion from Legal Counsel Benedetti to this effect. AYES: NAYS: ABSENT: ABSTAIN: Minnick, VanDyke, Voth, Cole, Keena None Mcintyre, Totton None The motion carried. XIII. SPECIAL MEETING Ms. Powers stated that there will be a special meeting of the Authority on July 23 to review the bids for the construction of Inca Street realignment. XIV. COMMISSIONER'S CHOICE. Minnick moved: Cole seconded: The Urban Renewal Authority go into Executive Session . AYES: NAYS: ABSENT: ABSTAIN: Minnick, VanDyke, Voth, Cole, Keena None Totton, Mcintyre None The motion carried. Minnick moved: VanDyke seconded: * * * * * * * * * * The Urban Renewal Authority come out of Executive Session. AYES: NAYS: VanDyke, Voth, Cole, Keena, Minnick None, ABSENT: ABSTAIN: Totton, Mcintyre None The motion carried. The meeting was declared adjourned at 8:00 P.M. A~~~_/4- G'ertrude G .weftY Recording Secretary -9 -