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Home My WebLink About2009-07-14 WSB MINUTES• • • WATER AND SEWER BOARD MINUTES July 14, 2009 The meeting was called to order at 5:05 p .m. Members present: Members absent: Also present: Burns, Moore, Cassidy, Wiggins, Woodward, Oakley, Habenicht Clark, Higday Stewart Fonda, Director of Utilities John Bock, Utilities Administration Manager 1. MINUTES OF THE JUNE 9, 2009 MEETING. The Englewood Water and Sewer Board received a copy of the minutes of the June 9, 2009 meeting. Mr. Habenicht moved; Mr. Wiggins seconded: Ayes: Nays: Members absent: Motion carried . To recommend Water and Sewer Board approval of the minutes of the June 9, 2009 Water and Sewer Board meeting. Bums, Moore, Cassidy, Wiggins, Woodward, Oakley, Habenicht None Clark, Higday • 2. LICENSE -CABIN MEADOW TRANSMOUNTAIN DIVERSION PIPE CROSSING AGREEMENT. David and Judith Rueter submitted a license agreement to install a driveway over the City of Englewood's right-of-way for the Cabin Meadow Transmountain Diversion Project, which is located in Grand County across from the Winter Park Ski area. In order to accomplish this, a license agreement is required. A legal description is included in the crossing agreement and a map of the project is attached. Our pipe is in a county road and the adjacent owner's proposed road will cross the right- of-way, but not the existing pipe. The pipe is used as an outlet for Meadow Creek Reservoir, which is part of Englewood's raw water rights. The City reserves the right to make full use of the property necessary in the operation of the Cabin Meadow Transmountain Diversion pipe or any other of its facilities or installation within the City's right-of-way. Mr. Woodward suggested modifying paragraph #2 in future license agreements to clarify that three business days notice is required prior to commencement of construction. Mr. • Woodward also requested that the time frame for future contr~cts be clarified. • Mr. Woodward moved; Mr. Habenicht seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the License -Cabin Meadow Transmountain Diversion Pipe Crossing. Bums, Moore, Cassidy, Wiggins, Woodward, Oakley, Habenicht None Clark, Higday 3. 92" STORM SEWER COLLAPSE AT OXFORD ANDS. PLATTE RIVER DR. Tom Brennan, Utilities Engineer, appeared before the Board to discuss the 92" storm sewer collapse. On May 26 it was discovered that the bottom of the storm sewer pipe at • • • W. Oxford Ave. and the S. Platte River was eroded and there was a 12" hole in the side of the pipe. On June 6 , 2009 initial repairs were made and a 4 ' section of pipe was repaired. A second failure occurred the evening of June 25, approximately 40 feet downstream of the first repair, causing a large sinkhole and the pipe to collapse. On July 10 , 2009 another major storm occurred (2" in 20 minutes). This caused the sinkhole to double in size, necessitating closing two lanes of traffic in W. Oxford Ave. After investigation, it is believed that the failure was due to the earth supporting the pipe being disturbed after the initial washout occurred. Discussion ensued regarding initial design inadequacies . Due to the urgency of the situation, American Civil Constructors was mobilized on June 26 to open the drainage path, remove the damaged pipe and stabilize the hole . The initial emergency work was completed June 26 . The immediate problem has been fixed , but infrastructure improvements will be ongoing. The Utilities Department is continuing to work with American Civil Constructors and several other suppliers on pipe availability and replacement options. Preliminary estimates for the total project range from $100 ,000 to $300,000. The project should be completed by the week of July 20. 4 . LITTLETON/ENGLEWOOD WASTEWATER TREATMENT PLANT PERMIT . Ms. Mary Gardner, Regulatory Programs Administrator, appeared before the Board to discuss the Colorado Discharge Permit System draft permit for discharge from the Littleton/Englewood Wastewater Treatment Plant. As requested, the Water Quality Control Division granted an extension of the public comment period until July 6, 2009. Comments and requests were documented and submitted by the deadline. Mary reviewed key issues and comments of the draft permit. It was noted that the tiered permit limits based on discharge flow were approved. The Commission approved the seasonal temperature shift and temporary modifications through 2014. A compliance schedule is provided for alternate disinfection with a favorable effluent limitation for fecal coliform. A compliance schedule for ammonia is also needed and was omitted by the Division. Also, effluent limits for copper, silver and lindane were removed from the draft permit. Mary noted that permit challenges to be addressed are, 1) the max imum daily limit for total inorganic nitrogen, 2) some permit limits are lower than the preliminary effluent limits that were used in the design process, 3) the an iron limit is lower than is measured in the effluent and 4) the plant received a cyanide permit limit. • The Board also received a memo that gives an overview of the basic statutory and regulatory framework of the Colorado discharge permit system. 5. WATER RIGHTS UPDATE DATED JUNE 5, 2009 FROM DAVID HILL. The Board received from David Hill, Englewood's Water Attorney, a water rights update dated June 5 , 2009. Stu discussed developments in water litigation cases in which Englewood is involved. 6. DELINQUENT WATER BILLS AT ENGLEWOOD POSTAL FACILITIES (USPS). The Board received an update from Englewood's City Attorney, Dan Brotzman, regarding the past-due bills for the USPS facilities at 3330 S. Broadway and 915 W. Lehigh Ave. As of July 2, 2009 the USPS has agreed to pay the past due water, sewer and concrete bills, but will be opting out of the concrete program on future bills. The USPS will not be responsible for past or future storm water charges, and the City is waiving these charges. A draft of an agreement has been submitted to the City Attorney's • office for approval. • 7. LETTER RESPONDING TO INQUIRY FROM ROBERT RODEFELD AT 7713 GRAPE CT. Mr. Rodefeld, of 7713 S. Grape Ct., sent a letter on July 5 , 2009 requesting an explanation of rate increases since 2004. The Board received a copy of Mr. Bock's reply, which noted that rate increases have been necessary to fund major construction projects at the Littleton/Englewood Wastewater Treatment Plant and the mandated processes that were added to comply with the Federal Clean Water Act. The reply also discussed the rate increases that were approved by the Englewood Water and Sewer Board, the Englewood City Council and the Littleton/Englewood Wastewater Treatment Plant Board of Directors . • • • 8. ANNUAL BOARD AND COMMISSION APPRECIATION NIGHT - AUGUST. 10, 2009. The Board received an invitation to the Annual Board and Commission Appreciation Night on August 10, 2009 at Pirates Cove beginning at 6:30 p.m. Board members were directed to call in their reservations to Cathy in the Utilities Department. The meeting adjourned at 6:40 p.m. The next Englewood Water and Sewer Board will be held Tuesday, August 11, 2009 at 5:00 p.m. at the Community Development Conference Room. Respectfully submitted, Cathy Burrage Recording Secretary .. • • • WATER AND SEWER BOARD PHONE VOTE August 17, 2009 A phone vote was taken from the members of the Englewood Water and Sewer Board for the July 14, 2009 minutes and the License Agreement for the City Ditch Pedestrian Bridge at 3700 s. Ogden St. Mr. Burns moved: Mr. Habenicht seconded: Ayes: Members not reached: Nays: Motion carried. Mr. Habenicht moved: Mr. Burns seconded: Ayes: Members not reached : Nays: To recommend approval of the July 14, 2009 Water and Sewer Board minutes. Wiggins, Habenicht, Burns, Higday, Clark, Moore, Cassidy, Oakley, Woodward None None To recommend Council approval of the License -City Ditch Crossing Agreement and Temporary Construction Easement for a pedestrian bridge at 3700 S. Ogden St. Wiggins, Habenicht, Bums, Higday, Clark, Moore, Cassidy, Oakley, Woodward None None • • • The next meeting will be held September 8, 2009 at 5 :00 p.m. in the Public Works Conference Room. Respectfully submitted, Cathy Burrage Recording Secretary