HomeMy WebLinkAbout2009-04-14 WSB MINUTES•
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WATER AND SEWER BOARD
MINUTES
April 14,2009
The meeting was called to order at 5 :03 p.m.
Members present:
Members absent:
Also present:
Burns, Moore, Cassidy, Wiggins,
Woodward, Habenicht, Higday, Oakley
Clark
Stewart Fonda, Director of Utilities
1. MINUTES OF THE MARCH 10, 2009 MEETJNG.
The Englewood Water and Sewer Board received a copy of the minutes of the March 10,
2009 meeting.
Mr. Wiggins moved;
Mr. Habenicht seconded:
Ayes:
Nays:
Members absent:
Motion carried.
Mr. Gray Clark entered at 5:10 p.m .
To approve the minutes of the March 10,
2009 Water and Sewer Board meeting.
Moore, Cassidy, Wiggins, Woodward,
Habenicht, Higday, Oakley
None
Clark
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2 . FRONT-END LOADER PURCHASE.
The proposal is to purchase is for a KOTMATSU W A20066 Front Wheel Loader to
replace the 1995 Volvo L-50D Front Loader Unit #1330. The loader is used primarily for
moving alum sludge from the beltpress to the stockpiling area. It is also used for City
Ditch repairs, snow removal, yard maintenance, handling materials such as rock, bedding
materials and pallets and to provide a finish grade on trenching and excavations.
This purchase will replace the existing 14-year old front loader under the CERF
replacement schedule. This unit is being replaced one year earlier than its normal
replacement date after becoming inoperable during a Parks Department project.
Englewood received seven bids. The lowest, acceptable bid was received from Power
Motive Corp. in the amount of $95,468.19 plus $3,130 for a fork for a total bid of
$98,598.19. Funds are available through the CERF Program with additional money from
the Utilities Department ($5,000) and the Park Department ($5,000).
Discussed ensued regarding equipment lending policies among City of Englewood
departments. Mr. Fonda noted that he has had discussions with the Director of the Parks
Department regarding this incident and what procedures would be put in place to prevent
future problems.
Mr. Clark moved;
Mr. Cassidy seconded;
Ayes:
Nays:
Members absent:
Motion carried .
To recommend Council approval of the
purchase of a KOTMATSU W A200-6 Front
Wheel Loader with an optional fork from
Power Motive Corporation in the amount of
$98,598.19.
Moore, Clark, Cassidy, Wiggins,
Woodward, Habenicht, Higday, Oakley
None
None
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3 . LICENSE & TEMP. CONSTRUCTION EASEMENT FOR TURN-OUT GATE
FOR 2890 S. CLARKSON ST.
A construction easement and license agreement was submitted by Mr. and Mrs. Bray at
2890 S. Clarkson Street to install a tum-out gate for potential ditch water to be purchased
from the Denver Water Department. The tum-out gate would be constructed across and
adjacent to the City Ditch right-of-way. A final engineer's drawing will be attached after
construction and final survey. Mr. Fonda explained the existing recirculation system and
the use of ditch rights in the City Ditch north of Hampden.
Mr. Burns moved;
Mr. Habenicht seconded:
Ayes:
Nays:
Members absent:
Motion carried.
To recommend Council approval of the
license agreement and construction easement
for a turn-out gate in Englewood's City
Ditch easement at 2890 S. Clarkson St.
Burns, Clark, Higday, Moore, Cassidy,
Wiggins, Woodward, Habenicht, Oakley
None
None
4. BIG DRY CREEK INTERCEPTOR FINANCES -REFUND DISTRIBUTION.
In 1990 the City of Englewood, Southgate, South Arapahoe and South Englewood
Sanitation districts entered into the Basin Interceptor Agreement (IBA) for maintenance
and capital improvements for the Big Dry Creek Interceptor. The interceptor was
reevaluated by Southgate in 2008 and it was concluded that the capital needs have been
met and the remaining capital projects were not imperative, but noted that maintenance
requirements would increase as the line ages. Unused advanced line tap fees were
reimbursed to the respective districts in 2008. Base line tap fees continue to be collected,
and are refunded to the respective districts each year.
When the Big Dry Creek Interceptor Fund started to distribute its unused capital money to
the members, the Utilities Department staff recommended that money be used to pay the
1,626 inside City, non-sanitation district customer's interceptor maintenance fees for a
period of time, estimated to be 2019 .
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Because of the increasing maintenance to the aging interceptor, sewer customers
connected to the Big Dry Creek Interceptor will see an increase in the IBA charges from
an average residential charge of $8.97 per year to approximately $13 .00 per year.
Mayor Woodward questioned how the IBA charges and the amount sent to Southgate is
calculated. Mr. Bock was available to explain how the billed amounts are figured . Stu
directed John to determine the basis upon which these rates are calculated and to confirm
they are in compliance with existing rate ordinances. John will report his findings at a
future meeting.
Mr. Higday moved;
Mr. Burns seconded:
Ayes:
Nays:
Members absent:
Motion carried.
5. WATER RIGHTS UPDATES .
To table a motion regarding refund
distribution for the Big Dry Creek
Interceptor pending additional information.
Burns, Clark, Higday, Moore, Cassidy,
Wiggins, Woodward, Oakley, Habenicht
None
None
The Board received from David Hill, Englewood's Water Attorney, water rights updates
dated March 5, 2009 . Stu discussed developments in water litigation cases in which
Englewood is involved.
6. ARTICLE FROM THE DENVER POST, "HAZARDS IN THE WATER,"
DATED MARCH 22, 2009
The Boar d received an article that appeared in the March 22, 2009 Denver Post that
discusses Colorado communities that are not in compliance with public health standards .
Stu noted that the communities discussed in the article are small, rural water districts that
are struggling with aging distribution systems and would be considered first for the $32
million in stimulus money .
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7 . DELINQUENT ACCOUNTS REPORT.
At a previous meeting the Board requested information on how the recession is affecting
the Utilities Department's collections. The Board received a red tag and turn-off
summary for 2008. John Bock noted that the overall number of delinquent accounts has
remained the same, but the dollar amount has increased.
Mr. Higday was excused himself at 6:03 p.m.
8. ENERNOC CONTRACT.
Stu discussed the ENERNOC Xcel Energy Peak Savings Sales and Services Agreement
being considered by the Utilities Department. This purpose of the agreement is to
cooperate regionally in an attempt to lower peaking factors for Xcel Energy. The contract
was revised to note that the only penalty to the City for non-performance would be a
reduction or elimination of potential payments. There was also further clarification of
event windows.
9. AMERICAN RECOVERY AND REINVESTMENT ACT.
On March 9, 2009 the Water Quality Control Commission established funding criteria for
the American Recovery and Reinvestment Act for funds for the State of Colorado for
water and wastewater projects. Colorado received approximately $60 million which will
be divided between the Drinking Water Revolving ·Fund (DWRF) and the Water
Pollution Control Revolving Fund (WPCRF). The Board received memos from Tom
Brennan, Utility Engineer and Dennis Stowe of the Wastewater Treatment Plant, noting
that because Englewood does not meet the DWRF requirement in the conservation Plan,
which requires that the City be 100% metered, the probability of Englewood getting
funding is non-existent. Additionally, there are so many requests with higher priorities
that Englewood would probably not receive funding ifthe City required the immediate
installation of meters.
Stu discussed the advantages of the existing meter conversion plan for Englewood
residents.
The next Englewood Water and Sewer Board will be held Tuesday, May 12, 2009 at 5 :00
p.m. at the Community Development Conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary
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ENGLEWOOD WATER & SEWER BOARD
PHONE VOTE
APRIL 22, 2009
A phone vote was taken from the members of the Englewood Water and Sewer Board for
the April 14, 2009 minutes :
Mr. Habenicht moved;
Mr. Clark seconded:
Ayes:
Nays:
Members not reached :
Motion carried.
To approve the minutes of the April 14,
2009 Water and Sewer Board meeting as
corrected .
Habenicht, Clark, Moore, Cassidy, Wiggins,
Woodward, Oakley, Higday, Bums
None
None
The next Water and Sewer Board meeting will be held at 5 :00 p .m. on Tuesday, August
12, 2008 in the Community Development Conference Room.
Sincerely,
Cathy Burrage
Recording Secretary