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HomeMy WebLinkAbout1960-10-31 EWSB MINUTESR mu11m lffiEI' I NG mmWlOOD WATER ArD SEVIER BOARD ... OCTOBER 31 , 1960 Tha meeting was called to order by Chairman Frantz at 8.:05 P. Mo Members Present: Members Absent: other Officials Present: Braun, Brownewell~ Frantz, McCabe, Robohm, Scott Purcell Utilities Director Babcock~ Consultan-ii Shivers Uro William Wo Wheeler of Wheeler and Wright=' Consulting Engineers, appeared to present, for consideration by the Board~ a proposal for engineering services regarding the prepara- tion of plans and specilica.tions for the proposed raw water storage reservoil.~ and damo 1,U.o wi~ight pointed out that. this proposal provides for construction to be dona in stages or as a canplete projec·t; and that the fees submitted are less than those suggested by the American Society of Engineers due to the accessibility of the dam site and conditions encountered thereo ~fro Wright suggested that, in making a study of the proposal, much considcra.tiol'l be given to the econanic desirability of construction of the ultimate project versus at.age develop.. man to After considerable discussion, it was determined by tl1e Board that rtir. Babcock and Mro Shivers be asked to make a study of the proposal presented and be prepared to make i-ec0!1lll1f3ndatians at the next nneting of the Wat,er and Sewer Bo . .:irdo It was reported to the Board that the loa bid for construction of the access road and bridge across the Highline Canal from County Lina Road to private property was ~;,9 ,640nOO, submitted by Leon Ko Su..hmo This amount exceeded that vJhich was previously authorized by the Boai"d, which was to alloo a maximum expenditure of not more than lcr,t over the original engineer's estimated cost of $7 ,lOO.OOo (See Water and Sewer Boa.rd 'Mi11utes of October 10, 1960.) However: since the the Gngineer, in the meantime had admitted t..~at his esti.m9.te on the bridge was too low, i~ was determined that the lcm bid of $9 1 640.00 was fair and reasonableo I.fro Shivers reported, at. this time, that; Ur,, Kamphau.sen, who will benefit most from this project, had originally agreed to pay only $,SOOoOO toward tl".J3 cost of the project but, in negot,1a·cing with him further, since receipt, of the above mentioned low bid_, he has now agreed to pay $2000"00 . of the costs provided ths City will allow him ·c.o continua to pasture five horses on land sold by him to the City unt.il January 1, 1962 or until construction. of the dam begins, whichaver occurs firstc Chairman Frantz next reported that, in light or the above developments, he had polled the Water and Sewer Board membership for approval to proceed to award the contrac"'c on the basis of the low bid of $9,640000 received October 18, 1960, with the follmving results: Frantz Purcell Robohm Scott Braun Brcnmewall McCabe "" Aye -Aye .. Aye -Aya ... Unavailable -Unavailable -Unavailable On the basis of this majority vote, the contract was awaraed to !eon Ko Subm, October 21, 1960 1 at a cost price of $9,640o00o Af"'~r some furt..tier discussion, Robohm moved, Brownawell, seconded, That the VIater and Semer Board ratify the vote a.s taken in polling the membership by telephone to authorize the City Manager to award the contract for construction of a road and bridge to provide access across the Highline Canal from County Line Road to private property to Lean Ko Suhm at the lcm bid of ~~9 ,640oOO, costs to be charged to t.he Watei• and Sewer Board Contingency fund accounto Ayes: Braun, Brownewell, Frantz, McCabe, Robohm, Sco·tt None Nays: Absent;: Purcell Upon advice from Mr. Babcock to the Board that notices of annual meetings have been received, McCabe moved, Robahm, seconded, That the ?later and Sewer Board designate Ur. Harold Ho Babcock as proxy to represent the City of Englewood at the annual meeting of the Nevada Ditch Holding Company, to be held at 2:00 Po Mo, N011ember 71 1960, in City Hall, Littleton, Colorado, and that it be recommended that City Council confirm this a.ctiono Ayess Nays: Braun, Brovmewell, Frantz., McCabe,, Robohm,, Scot·t None Absent: Purcell McCabe moved,, Robohm, seconded, That the V~.J.ter and Sewer Board designate M:ro Harold Ho Babcock as proxy to represent the City of Englewood at the annual meeting Ayes: Nays: of the McBroom Ditch Company, Inc., to be held at. 7:30 Po Mo, Nmrember 71 1960, in City Hall, Englewood, Colorado, and that it be recommended that City CCl.lll::U confirm this actiono Braun, Brmmei.vell, Frantz,, McCabe, Rob 'hm~ Scott .None Absent: Purcell The following letter from Mr. Kelly O•Neall, Jr.,, Attornav, representing the Cherry Hills Heights Water and Sanitation District, was received and read: "Kelly O•Neall, Jr. Attorney At Law Equitable Building Denver, Colorado I.eslia R(I Rudd,, City Marager City of Engle111ood Po Oo Bax 178 Englewood, Colorado October 11, 1960 Re: Sewage Connector's Agreement dated September 21, 1955,, between the City of Engl.ewocxi and Cherry Hills Heights Water and Sanitation Districto Dear Sir: The Charry Hills Heights Water and Sanitation District has received an application from Ro Jo Blanz, 3330 South Clayton Blvd., for a second sewer tap to serve Lot 21 Block 6, Cherry Hills Heightso One sewer connection permit has already been issued for this lot , -3 = to serve an existing residenceo The additional sewer connection is required to serve an additional residence to be built on the prorartyo A Property Onnare Committee of Cherry Hills Heights has approved the division of Lot 21 Block 6 1 into t~o separate parcels with a single family residmce on each pa.rcelo All of Lot 2~ Block 6, is, of course 8 within the area described in the above captioned Connector's Agreenento Paragraph 9 of the above captioned Connector's Agreement reserves to Englewood the right to refuse connections to tm Cherry Hills Heights VIater and Sanitation District sewer system after the making of 47 connections to the Cherry Hills Heights sewer systemo I do not believe that 47 connections have yet been madeo Never- theless, this figure was originally used in antioipation that it would permit one sewer connection for each residence er building site in the District existing as of the date of the Agreement. Autharization by the District of a second sewer connection for Lot 2, Block 6, would result in 48 potential connections rather 47 and create the possibility that a residence CJ1.' building site existing as of the date of the Agreement might be deprived of a sewer connection when needed. In order to permit the Cherry Hilla Heights District to grant the application for a second sawer connection for Lot 21 Block 6, and at the same time protect the rights of residences and building sites which were in existence at the date of the Agreement, the Cherry Hills Heights District r~ quests that paragraph 9 of the above captioned Agreement be amended to refer to 48 taps rather than to 47 tapso This amendnent could be accomplished very simply in letter form provided the letter was signed by the proper officers of both the City and the Districto Please advise me if this ameru:hoont and the proposed form of the amendment are acceptable. If so, I will draft a letter from the Cherry Hills Heights District to the City and submit it to you. KO'M:jn cc/Mr., Rex A. Ruppel" Yours very truly 1 /s/ Kelly O'Neall, Jr., Attorney for Cherry Hills Heights Water and Sanitation District ~,fro Babcock reported that according to City of Englewocxi records, only thirty taps have been issued to the Cherry Hills Heights \'Tater and Sani'bl.tion Districto In the discussion which followed, it was brought out that sewar,e from this area contributes to the badly overloaded condition of the existing sEn~er laterals in Northeast Englewood which has been a source of much justified complaint due to the backing up of sewage into basements of some residences~ It was determined by the Board that,, due to this overloaded condition and, inasmuch as there are apparently 17 unused taps rernain:ing in the original allotment far this district, the Board should not recoI1111Bnd any addition to this allotment at this timeo Uro Babcock was asked to determine the current status of administrative plans for the correction of the overloaded condition of the sewer laterals in the area and attempt to be in position to report his findings to the Board at the next zooetingo ~fro Babcock was also asked to advise the Cherry Hills \1fater and Sanitation District by a letter to Mr., Kelly 0 1 Neall, Jro that the City is not in position at this tine to grant any additional taps, outside the City in this area, beyond those previously authorized arxl to indicate in that letter that should the district decide to use one of the previously authorized unused taps for the second residence on Lot 2 1 Block 6, Cherry Hills Heights~ the Water and Sewer Board will look favorably toward granting necessary additional taps when the authorized taps have all been used provided, by that time9 t he overloaded condition in the area has been rectifiedo , - 4 ,._., Mro Babcock repor-ted to the Board that, the South-East Englewood Water District have received bids for the installa.tion of alarm equipment to cover activities at their elevated storage reservoirs and pumping stations and are planning to ha-,,.e the light and alarm panel :installed at the Englewood Filter Plant as was tentatively approved in previous discussionso Mro Babcock poL'l'lted out that this service is badly needed by both the dist,ric:-li and the City inasmuch as when trouble develops in the area which effects the water pressUJ."e of the users,, the City continues to receive the complaints and in many past. cases withau·t. any means of trouble detection, it has been a considerable length of time before the trouble can ba reported, located and correctedo Since a Filter Plant operatar is on duty 24 hours per day, it is felt that this is the logical location for the panel sil.tce., in case of detection of trouble, the plant operatar can imnediate:cy notify the distric~u' s maintenance psrsonncl so that the difficulty can be quickly located and remediedo In a short discussion, it was poin·ted out that~ while the City should cooperate and participate in the operation of this system, it should not find itself :in a position o£ liability or responsibility in case of human or mechanical failureo Scott moved,, McCabe, seconded, That the Water and Sewer Board recamnend to City Council that warning system covering the elevated storage reservoirs and pumping stations of the South-East Englewood Water District, with the light and al.arm panel located in the City of Englewocxl filter plant for observation by the plant operator, be approved, provided, the warning system is adequate to the specifications of the City Manager; and, that a proper document be executed which is approved by both the City of Englewood and the South= East Englewood Wat.er District, absolving the City of any l"eaponsibility or liability resulting from any activities con- nected thereYJitho Ayes: Nays: Braun, Brownewel11 Frantz, McCabe, Robohm, Scott None Absent: Purcell Mr~ Shivers reported that negotiations for the land anned by 1-!ax Moore and Associates, for use in the proposed raw water storage reservoir and dam,, have been completed and the land has been purchased for $279,000oOO a part of which is not payable until 19610 --- Further consideration was given at this time to the determination 0£ a proper assessment to be charged the Larsen-Kilpatrick Ccsnpany, 2740 South Platte River Drive, for a sewer connection recently allowed on the sewage treatment plant outfall line below the planto (See minutes of meeting of October 101 1960.) A,fter considerable discussion, Braun moved, Robohm, seconded, That the Viater and Sawer Bourd recommend to City Council that the Larsen-Kilpatrick Company be assessed $150.00 conmi:tion fee and provide for an annual billing of $l0o00 "carrying charge" for use of the City lllleo The other members of the Board felt that sufficient study has not yet been given to the situation and that a sound basis should be used :in arriving at the charges to be mde. Brownewell moved, McCabe, se~onded, That the natter of a sawer assessment and/or "carrying charge" for the connection of the Larsen-Kilpatrick Company, 2740 South Aye~r. Nays: Abse:ri.t. .. Platte River Drive, t.o the City of Eng:J£lwood sewage t.reat,rrient. pla:'.lt outfall line) be tabled until the next, meeting of the Boord and that, Mro Babcock be asked to prepare a report for that meeting shooing an estimate of ·t:.he costs involved had the Lsrsen· KiJ_pat.rfok Company constructed a private line directly to the South Platte River a.s comµared with the cost of their exist5.ng line v hich is connected to the City outfall lin.~o Br00?mm1ell, Frantz 1 McCabe, Scot·t Braun, Robohm 'Pu.re ell --.... After some discussion on the mattar1 the Board detexrrd.ned ·(;.hat a regular new meeting date could not yet be t agreed upon and that a. further at.tempt would be made at the nex·!; meeting which will be hEtld at 8~00 Po Mo,s Monday, November J.4, 19600 There being no further business to come before the Eng.lei.vood Water and Sewer Board, tha meeting was adjourned at 10:25 Po Mo Approved .,.,_------------~~--- Date: Subject: Recon:mendationt i.IBMORANDUM TO 'l'HE ENGI.EViO(]) CITY COUNCIL REGARDING ACTION ffi RECCl'.t1ENDltTION OF THE H:NG.lli'1iWOD VJATER AND SEWER BOA.RD October .311 1960 Designa:l:.ion of Proxy to Represent the CitiJ of Englewood at. the Annual Meeting of the Nevada Ditch Holding Canpanye That City Council ratify ths designation by the Englewood Water and Sawer Board of Mr. Harold Ho Babcock as proxy to represent the CU.y of Englewood at the annual iooeting of the Nevada Ditch Holding Company., held at 2:00 Po Mo, November 7, 1960, in City Hall1 Littleton, Coloradoo Respectfully submitted., ENGLEWOOD WATER AND Sm'JER BQ\RD By: _!!o~rt F o Frantz ol/C:> Cllairman ~ j • • Date: Subject: Recomrrendation: MEMORANDUM TO THE ENGU.'Y!OaD CITY COUNCIL REGARDING ACTION CR RECO'.'.t ·IBNDATION OF THE ENGlli"ll!OOD WATER AND SEWER BOARD Cktober 311 1960 Designation of Proxy to Represent the City of Englawood at the Annual Meeting of the If;cBroom Ditch Company., Inc o _.That City Council rati:t."'y the designation by the Englewood Tiater · and Sewer Board of Mro Harold Ho Baooock as proxy t,o reoresant the City or Englewood at the annual m:ieting of the McBroom Ditch Company-, Inco held at 7:30 Po Mo, lfovember 71 in City Hall, Englewood, Coloradoo Respectfully submitted, ENGLEHOOD WATER AND SEWER BO!\RD By: Robert F. Frantz(Jf/? Chail"'man "ZJ Date: Subject: Recor.n:nendation: fitEMCltANDUU TO THE ENGLE'i'OOD crrr COUNCIL REGARDING AC'l'ION 00 RF.cO:-lr.mNDATION OF THE ENGLE'ifOOD l''!ATE.R AND S:WfER BQ\RD October 31, l96o Installation, by The South-East Englewood \'hter District, of a Trarning System to cover their Kl.evated Storage Reservoirs and Pumping Stations • That the warning system covering the elevated storaga reservoirs and pumping stations of the South~ast Engle·.vood Water District, with the light and alarm panel located in the City of Englewood filter plant for observation by the plant operator, be approved, provided, the warning system is adequate to the specifications of the City ManagerJ and~ that a proper docunent be exeouted which is approved by bot.h tl\e City of Englewood and t.he South- East Englewood Water District, absolving the City of any responsibility or liability from any activities connected th re- witho Respectfully submitted, ENGLm'JOOD WATER AND smm BOARD By: Robert F o Frantz C airman -.