HomeMy WebLinkAbout2008-01-08 WSB MINUTES•
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WATER AND SEWER BOARD
MINUTES
January 8, 2008
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The meeting was called to order at 5 :04 p.m .
Members present:
Members absent:
Also present:
Higday, Cassidy, Wiggins, Oakley,
Habenicht
Burns , Moore, Woodward, Clark
Stewart Fonda, Director of Utilities
1. MINUTES OF THE NOVEMBER 13 , 2008 MEETING .
The Englewood Water and Sewer Board approved the minutes of the meeting of
November 13, 2008 meeting.
Mr. Higday mov ed;
Mr. Wiggins seconded:
Ayes :
Nays:
Members absent:
Motion carried.
Gray Clark entered at 5:10 p.m .
To approve the minutes from the November
13, 2007 meeting.
Higday, Cassidy, Wiggins, Oakley,
Habenicht
None
Bums, Moore, Woodward, Clark
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2. Co WARN MUTUAL AID AND ASSISTANCE AGREEMENT.
The Colorado Water and Wastewater Agency Response Network (CoWARN) is a
network for municipal utilities departments to help other utilities departments during
emergencies. Co WARN provides a method for water and wastewater utilities that have
sustained or anticipate damages to receive intrastate assistance in a timely manner.
Participants can then receive or provide support in the form ofpers~lel, equipment,
materials and services. J
" Co WARN was established because in past disasters , it was discovered that municipal
utilities operations are a specialized field with special requirements and the entity in need
must be self-sufficient until the arrival of other government aid. Co WARN enables quick
response time at local and state levels of government during natural and human caused
events.
The responding party would provide an itemized bill within 90 days to the requesting
member for expenses incurred for providing assistance. The requesting member must pay
the bill in full within 45 days following the billing. Any unpaid bills will accrue interest
at the bank prime loan rate.
Mr. Wiggins moved;
Mr. Habenicht seconded:
Ayes:
Nays :
Members absent:
Motion carried .
To recommend Council approval of the
Colorado's Water/Wastewater Agency
Response Network (Co WARN) Mutual Aid
and Assistance Agreement.
Clark, Higday, Cassidy, Wiggins, Oakley,
Habenicht
None
Bums, Moore, Woodward
3. WATER RIGHTS UPDATE FROM DAVID HILL.
The Board received water rights updates dated November 12, 2007 and December 11,
2007 from David Hill, Englewood's Water Attorney. Stu discussed developments in
water litigation cases in which Englewood is involved .
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• Councilmen Bob Moore and Bill Woodward entered at 5:15 p.m.
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4. CITY DITCH BETWEEN OXFORD AND PRINCETON.
Councilman Bob McCaslin received a letter from a resident concerned that the City Ditch
on S. Huron between Oxford and Princeton will be piped or fiUed in~tu discussed the
City's concern regarding the City Ditch in this section because the b is eroding and the
resulting sloughing may endanger the adjacent street. It was also not , that the ditch ..
must accommodate stormwater events. Costs and risks of various options are being
evaluated. Once options are determined, concerned residents will be invited to a future
Water Board meeting to discuss.
5. LOW FLOW APPLIANCES.
The Utilities Department received a request from Council for information regarding grant
or refund programs to Englewood residents for low flow appliances .
Utilities staff responded with a memo to Council that discussed why Englewood does not
participate in these programs . The memo states Englewood has adequate water to meet
its present and future development needs along with excess water to lease to Highlands
Ranch, significant water conservation has been achieved without a rebate program, that
funding the programs would have to come out of water revenues and Englewood's aging
sanitary sewer system requires higher flows to function properly. Another item noted was
that new construction would be required to install water saving fixtures.
The Water and Sewer Board discussed the issue .
5. GRANULAR ACTIVATED CARBON LEASE AGREEMENT.
Carbon filters have been used successfully for effective taste and odor removal. The
granular activated carbon (GAC) removes the organic and inorganic material in
Englewood's water supplies which causes the taste and odor problems. Carbon filters
have been used successfully for effective taste and odor removal. The GAC is leased
since carbon requires periodic regeneration and possibly correct disposal according to
Colorado law. The existing ACMS Lease Agreement has been providing these services
but has expired. ACMS is no longer in existence, but its affiliated company, A.A.E.T.
(American Anglian Environmental Technologies, LLC) has taken over that line of
business .
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The ACMS/A.A.E.T. GAC Lease Agreement; which began the fourth quarter of 1998 ,
provides carbon for five filters , each requiring 2, 700 cubic feet of GAC . Due to increased
cost of fuel and increased costs for reactiv ation of the carbon, the parties wish to redo the
lease agreement to provide for the increased expenses. The proposed increase over the
existing cost is $500 per month for each filter, making replacement GAC for the five
filters $2 ,450 per month, per filter. The new lease agreement amount will be $2,450 per
month, per filter effectiv e upon the first installation for a thirty month period.
Mr. Moore moved;
Mr. Cassidy seconded:
Ayes :
Nays:
Members absent :
Motion carried.
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" To recommended Council approval of the
GAC Lease Agreement in the amount of
$2,450 per filter for three filters to
ACMS/A.A.E.T .
Clark, Higday, Cassidy, Wiggins , Oakley,
Habenicht, Moore, Woodward
None
Burns
6. SOUTHGATE/ SOUTH ARAPAHOE AGREEMENT FOR REIMBURSEMENT
A clerical error caused 5 accounts that were in Southgate and South Englewood
Sanitation District to be coded as being in the South Arapahoe Sanitation District. As a
result, Southgate and South Englewood Sanitation District 's residents incurred the South
Arapahoe Sanitation District's maintenance charges , which were higher than Southgate 's
and South Englewood Sanitation District's charges.
A similar issue was brought to Council in June, 2006 when 84 such accounts were
discovered. South Arapahoe performed an audit and found these last 5 accounts. Notices
with instructions will be sent to the affected property residents on obtaining refunds.
The South Arapahoe Sanitation District has calculated the amount of the refunds due the
owners of the properties, including interest rates based on rates earned by South Arapahoe
during the time period. The City of Englewood and South Arapahoe have consulted their
records and all concur with the amounts noted.
Mr. Clark moved;
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Mr. Cassidy seconded:
Ayes:
Nays:
Members absent:
Motion carried.
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To recommend Council approval of the
agreement between City of Englewood,
South Arapahoe Sanitation District,
Southgate Sanitation District and South
Englewood Sanitation District for refunding
overcharges .
Clark, Higday, Cassidy, JYiggins, Oakley,
Habenicht, Moore, W 007ward
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None
Burns
7. PURCHASE OF 4-YARD DUMP TRUCK.
The Utilities' four-yard tandem dump truck is used for hauling dirt and fill material for
main construction and repairs. It is also necessary for installing and repairing sections of
the City Ditch. The new truck is a replacement for the existing truck #1306 according to
the CERF replacement schedule.
There was a request for bid published and five responded. Transwest Trucks, Inc is the
lowest recommended bidder at $79,166. A change from a tandem axel to a one axle truck
adjusted the bid to $77,000. This item was approved in the 2008 budget for CERF
replacement.
Mr. Higday moved;
Mr. Wiggins seconded:
Ayes:
Nays:
Members absent:
To recommend Council approval of the
four-yard tandem dump truck from
Transwest Trucks, Inc. in the amount of
$77,000.
Clark, Higday, Cassidy, Wiggins, Oakley,
Habenicht, Moore, Woodward
None
Burns
• Motion carried.
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8. MAIN BREAKS
The Board received a copy of a memo from Stu Fonda to the Water Distribution and
Wastewater Collection crew for the time and effort given over the Christmas and New
Years holidays during the 12 water main breaks and 2 collectiqn system). backups. . I
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The next Water and Sewer Board meeting will be Tuesday, February 12, 2008 at 5:00
p.m. in the Community Development Conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary