HomeMy WebLinkAbout2007-03-13 WSB MINUTESWATER AND SEWER BOARD
MEETING
March 13, 2007
The meeting was called to order at 5:03 p.m .
Members present:
Members absent:
Also present:
A quorum was not present.
Clark, Moore, Wiggins, Habenicht
Bums, Higday, Cassidy, Wolosyn, Oakley
Stewart Fonda, Director of Utilities
John Bock, Manager of Administration
1. MINUTES OF THE FEBRUARY 13, 2007 MEETING.
The Englewood Water and Sewer Board approved the minutes of the meeting of February
13, 2007 .
Mr. Moore moved;
Mr. Wolosyn seconded:
Ayes:
Nays:
Members absent:
Phone vote:
Motion carried.
To approve the minutes from the February
13, 2012 meeting.
Clark, Moore, Wiggins, Habenicht
None
Bums, Higday, Cassidy, Wolosyn, Oakley
Bums, Higday
2 . GIFTS TO BOARD MEMBERS.
The Board received a copy of Resolution #86, Series of 2006 stating that board and
commission members will not solicit or accept any gifts, gratuity, favor , entertainment,
loan or any other item of monitory value from any organization, business , firm or person
who is seeking to obtain business with the City. Acceptance of nominal gifts in keeping
with ordinary course of business which promote good public relations is permitted.
3. LICENSE AGREEMENT FOR SWEDISH HOSPITAL CURB & GUTTER .
Swedish Hospital submitted a License Agreement to install curb , gutter and
asphalt/concrete driveway at 501 E. Hampden Ave . in the existing drivearound located on
the south side of the hospital. Swedish Hospital will be enlarging the footprint of the
existing overhang addition by extending it southward, while maintaining the required
distance from the City Ditch.
The existing overhang is approximately 21' above the City Ditch easement and does not
interfere with City Ditch operations and repairs . The existing encroachment permit is for
the supporting column necessary for construction that requires 16 square feet within the
City Ditch right-of-way. The proposed curb, gutter and driveway will also encroach in
the City Ditch easement; therefore a license agreement is mandatory. The Utilities
Department is requiring that the City Ditch pipe be videotaped before and after
construction to insure that the integrity of the pipe is maintained.
Mr. Clark moved;
Mr. Habenicht seconded:
Ayes:
Nays:
Members absent:
Phone vote:
Motion carried.
To recommend Council approval of the
License Agreement for curb, gutter and
asphalt/concrete driveway at Swedish
Hospital , 501 E. Hampden Ave over the City
Ditch .
Clark, Moore, Wiggins , Habenicht
None
Bums, Higday, Cassidy, Olga, Oakley
Bums, Higday
4. McLELLAN RESERVOIR FENCING.
McLellan Reservoir is closed to the public and posted. To deter trespassers and protect
water quality, it is proposed that the last section of fence, 1,400 lineal feet of 8-foot chain
link fencing, be installed . The fencing will be galvanized-finished steel, color-coated
brown to match the existing fence to aesthetically blend in with the surrounding area and
existing fencing.
The fence installation will involve two sections along County Line road and one section
at the bottom of the spillway, equaling 1,400 lineal feet of fence and one gate at the
bottom of the spillway. These sections will complete the six-year fencing project.
Mr. Wiggins moved;
Mr. Habenicht seconded:
Ayes:
Nays:
Members absent:
Phone vote:
Motion carried.
To recommend Council approval by motion
of the bid from Front Range Fence in the
amount of $27,963 .00 for the final section of
McLellan Reservoir fencing.
Clark, Moore, Wiggins, Habenicht
None
Bums, Higday, Cassidy, Wolosyn, Oakley
Bums, Higday
5. BIG DRY CREEK INTERCEPTOR FINANCES
Big Dry Creek Basin Interceptor is a major trunk line serving the Southgate, South
Arapahoe, South Englewood Sanitation Districts and part of the City of Englewood for
sanitary sewer transport. The interceptor begins at Clarkson and Orchard, runs
northwesterly along Big Dry Creek to Santa Fe Drive, and then north to the
Littleton/Englewood Wastewater Treatment Plant.
In 1990 the City of Englewood entered into the Interceptor Basin Agreement (IBA) with
Southgate Sanitation District, along with other connecting sanitation districts. At the
time of the agreement, eight capital construction projects were anticipated. Line and
advanced tap fees for capital construction, along with a small charge for repair and
maintenance, were established. After completion of three capital projects, Southgate
Sanitation District reassessed the condition of the interceptor and determined that it has
capacity adequate to meet the existing and future demands and that no further capital
projects are needed .
Southgate has proposed terminating the Advanced Tap Fee collection, disbursement of
unused tap fee /capital revenues to the participating district and establishing a repair,
maintenance and rehabilitation schedule. The per-thousand gallon charge will increase
from $0.005434 to $0. l 08406. The typical, residential customer will see their bill go
from $0.45 per year to approximately $9.00 per year.
Mr. Wiggins moved;
Mr. Habenicht seconded:
Ayes:
Nays:
Members absent:
Phone vote :
Motion carried .
To recommend Council approval, by
Ordinance, of the Big Dry Creek Interceptor
finance change of $0.108406 per thousand
gallons for a repair, maintenance and
rehabilitation program .
Clark, Moore , Wiggins, Habenicht
None
Bums, Higday, Cassidy, Wolosyn , Oakley
Bums, Higday
6. AGREEMENTS FOR 3596 S. BANNOCK ST.
The Englewood Housing Authority has come to own 3596 S. Bannock St. through a
rehab loan foreclosure. The Housing Authority currently has the house for sale. When an
0 & E Report (Owner and Encumbrances) was ordered to prepare for the sale, the issue
of various encroachments and license agreements was reviewed by the City Attorney's
office. The City Attorney's office recommended that the license agreements, crossing
agreement and right-of-way use agreement be completed before the sale to a new owner.
The Permanent Encroachment Agreement is needed for the comer of the house and patio
that encroaches into the City Ditch easement. Removal of the existing structure would
terminate the agreement. The City Ditch Crossing Agreement #1 is for the existing sewer
service line to cross the City Ditch. Removal of the sewer service would terminate the
agreement. City Ditch Right-of-Way Agreement #2 is for an existing chain link fence .
The approved agreement would be executed with the new owner, with the requirement
that successive owners apply for a new agreement with the City.
Englewood will maintain the use of their easement and the right to install, repair remove
or relocate the City Ditch at any time deemed necessary.
Mr. Moore moved ;
Mr. Wiggins seconded:
Ayes:
Nays :
Members absent:
Phone vote:
Motion carried.
Recommend Council approval by Ordinance
for two permanent encroachment
agreements, a City Ditch crossing agreement
and a City Ditch right-of-way use agreement
for 3596 S. Bannock St.
Clark, Moore, Wiggins , Habenicht
None
Bums, Higday, Cassidy, Wolosyn, Oakley
Bums, Higday
7. LARGE WATER METER INSTALLATION
The large meter replacement program is replacing the larger meters (1-1 /2" to 6"). The
first two installments were completed in 2005 and 2006. Badger meters are being used to
maintain consistency with existing meters and as meters are pulled , they will be tested for
accuracy and to determine loss. By having National Metering Service provide labor for
replacing these larger meters, installation can be completed in a short amount of time and
begin more accurate readings on the larger water users.
National Meter & Automation, providing the meters , is located in Centennial and is the
only badger water meter distributor in Colorado. National Metering Services successfully
completed the 2005 and 2006 large meter replacement programs for Englewood.
The proposal is for approximately $5 ,000 for meter valving and $23 ,850 for meters
purchased through National Meter & Automation ($15 ,175 for meters and $8 ,675 for
labor).
Mr. Habenicht moved ;
' .
Mr. Clark seconded:
Ayes:
Nays:
Members absent:
Phone vote:
Motion carried.
To recommend Council approval of the
proposal for the 2007 large water meter
exchange program in the amount of $5 ,000
for meter valving and $23,850 for meters
purchased and labor through National Meter
& Automation.
Clark, Moore, Wiggins, Habenicht
None
Burns, Higday, Cassidy, Wolosyn , Oakley
Burns, Higday
8. WATER RIGHTS REVIEW FROM DA YID HILL.
The Board received a water rights review from David Hill , Englewood's Water Attorney
discussing water rights issues .
9. MARTIN & WOOD ENGINEERING REPORT.
Stu Fonda briefly discussed a report from Martin & Wood Engineers titled , "Engineering
Report to Support the City of Englewood's Substitute Water Supply Plan Renewal
Application (May 2007 -April 2008)," regarding an application for a renewal substitute
water supply plan for the City of Englewood's Golf Course wells. The board will receive
a copy of the report at a future meeting.
10 . MASONIC TEMPLE.
EMC Development Company is proposing to demolish the existing Masonic building and
has submitted a subdivision application to divide the site into two properties . The
Masonic Temple property is located in the 3500 block between Sherman and Grant
Streets.
To facilitate the project the Community Development Department has requested that the
Utilities Department vacate its abandoned sanitary sewer main to accommodate the
planned development. The alley was previously vacated because it served no u seful
purpose since the alley was blocked by the Masonic building that sat over the alley;
however, a utility easement was retained. All other pertinent utilities have previously
been vacated.
Mr. Wiggins moved ;
Mr. Habenicht seconded :
Ayes:
Nays:
Members absent:
Phone vote :
Motion carried .
PHONE VOTE :
To recommend Council approval for the
Utilities Department to vacate an existing
sanitary sewer easement in the vacated alley
through the property commonly known as
3500 S. Sherman Street and previously
occupied by the Englewood Masonic Lodge
No . 166.
Clark, Moore, Wiggins , Habenicht
None
Bums, Higday, Cassidy, Wolo syn , Oakley
Bums, Higday
In order to expedite ordering the truck and receive the fleet rate before the bid expired ,
the following phone vote was conducted on March 19 , 2007.
TEN-YARD DUMP TRUCK PURCHASE
The requested ten-yard tandem dump truck will be used for hauling dirt and fill material
for main construction and repair. It is also necessary for installing and repairing sections
of the City Ditch. The new truck is a replacement for the existing ten-yard truck #1354 ,
according to the CERF replacement schedule.
Five bids were received with the recommended , accepted bid being from Transwest
Trucks, Inc in the amount of $79 ,166.00. It has been approved in the 2007 Budget for
CERF replacement under Sewer Acct. #411605.
. . ' ...
Mr. Havenicht moved;
Mr. Cassidy seconded:
Ayes:
Nays :
Motion carried .
Council approval of the purchase of one,
new ten-yard tandem dump truck from
Transwest Trucks, Inc. in the amount of
$79,166 .
Clark, Moore, Wiggins, Habenicht, Bums,
Higday, Cassidy, Wolosyn, Oakley
None
The next Water and Sewer Board will be April 10, 2007in the Community Development
Conference Room at 5:00 p .m.
Respectfully submitted,
Cathy Burrage
Recording Secretary