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HomeMy WebLinkAbout2007-08-14 WSB MINUTES.. • • • WATER AND SEWER BOARD MINUTES August 14, 2007 The meeting was called to order at 5:03 p.m. Members present: Members absent: Also present: Moore, Cassidy, Wiggins, Oakley, Habenicht Burns, Clark, Higday, Wolosyn Stewart Fonda, Director of Utilities 1. MINUTES OF THE JULY 10, 2007 MEETING . The Englewood Water and Sewer Board approved the minutes of the meeting of July 10, 2007 meeting. Mr. Wiggins moved; Mr. Habenicht seconded : Ayes : Nays : Members absent: Motion carried . To approve the minutes from the July 10, 2007 meeting. Moore, Cassidy, Wiggins, Oakley, Habenicht None Burns, Clark, Higday, Wolosyn • • • 2. TRANSFORMER AND SWITCH BID . The original 1000 KV A transformer at the Allen Filter Plant was installed in 1952 by Public Service Company and Excel wanted to remove it from their inventory. The plant had the opportunity to buy the transformer, but after evaluation it was determined that disposal was not economical because it contained PCB's. A newer transformer was installed in the 1980 's , and recently the plant has been experiencing blown fuses. There is only one Excel primary service line to the plant. The ex isting transformer and the proposed new transformer are therefore being serviced by the single line . In 3 to 5 years the anticipated UV disinfection system will increase plant load. The Utilities Department has received bids for replacement of the transformer and switch for the Allen Filter Plant. A secondary transformer and switch is critical during various power outages . Six bids were received. Granite City Supply, the apparent low bidder, did not meet the specification requirement for the switch. HD Supply, the next lowest bidder, proposed a different switch and Brown and Caldwell determined it was not considered an "or equal" to the specifications . Brown and Caldwell recommended the bid be awarded to MV A. MVA 's bid met all bid requirements. They are the lowest acceptable bidder. Because of the 35 week delivery time, the Utilities Department will order the transformer and switchgear now and bid the installation in early 2008 . This will allow the transformer to be online by the summer, 2008 . This is an informational item only. Tom Bums entered at 5 :10 p.m. 3. BOARD APPRECIATION NIGHT. The Board was notified that the Annual Board and Comµiission Appreciation Night was changed from Monday, August 27 to Saturday, August 25 at Pirate's Cove . Board members are invited to bring their families for free from 5:00 to 6:30 p .m . At 6:30 Pirate's Cove will close to the public for the ceremony. 4. BROWN DITCH CROSSING AGREEMENT FOR 2727 W. UNION A VE. Dennis Parr submitted a Brown Ditch Crossing Agreement to cross the Brown Ditch with a 1" water service line at S . Decatur St. and W. Saratoga Ave. to serve his property at 2727 W . Union Ave . • • • Englewood will maintain the easement and the right to install, repair, remove or relocate the Brown Ditch at any time deemed necessary. The License Agreement will allow Dennis Parr to cross the ditch and install his 1" water service line in the existing easement at a location acceptable to the Utilities Department. The City reserves the right to make full use of the property necessary in the operation of the Brown Ditch . Mr. Habenicht moved; Mr. Wiggins seconded: Ayes : Nays: Members absent: Motion carried . To approve the Brown Ditch Crossing Agreement for Mr. Dennis Parr to cross the Brown Ditch with a 1" water service line for 2727 W. Union Ave. Moore, Bums, Cassidy, Wiggins , Oakley, Habenicht None Clark, Higday, Wolosyn 5. DENVER INTERGOVERNMENTAL AGREEMENT -TRANSFER OF WATER SERVICE FOR 2270 & 2275 W. CHENANGO AVE. ORIX Prime West, owners of2270 W. Chenango Ave ., Building E and 2275 W . Chenango Ave ., Bldg.Dis requesting that Englewood allow Denver Water to provide water service to these two buildings located in Englewood. The majority of this development is in the City of Littleton, already served by Denver Water. ORIX Prime West submitted a letter dated July 31 , 2007 requesting to connect to Denver Water. The City of Englewood submitted a letter to Denver Water dated October 21, 2005 requesting Denver serve this site under the existing Denver Intergovernmental Agreement -Transfer of Water Service. Denver Water sent a letter to Englewood dated July 24 , 2007 accepting water service in the proposed area. The Board received a memo from Nancy Reid, Assistant City Attorney dated July 31 , 2007 noting that there is no evidence that the Englewood City Council has designated someone to approve those transfers , except the City Council itself. In order to streamline such transfers in the future , Ms. Reid recommended that an Ordinance be drafted for Council that would appoint someone , either the City Manger or the Utilities Director to sign these agreements in the future . • • • Mr. Moore moved; Mr. Wiggins seconded: Ayes: Nays: Members absent: Motion carried . To recommend Council approval to allow the Santa Fe Business Center located at 2270 and 2275 W. Chenango to connect to Denver Water using the existing Intergovernmental Agreement for the Transfer of Water Services . It is also recommended to Council that the Director of Utilities be appointed to sign such transfers in the future to streamline the process. Moore, Burns , Cassidy, Wiggins, Oakley, Habenicht None Clark, Higday, W olosyn 6. CITY DITCH EASEMENT FOR 3066 S. SHERMAN. The owner of 3066 S. Sherman St., Emilie A. Hoagy of American Homes, submitted a License Agreement and Construction Agreement for placing decorative rock on a portion of the City Ditch retaining wall and removing an existing fence in the City Ditch easement that runs diagonally east to west spanning their property. The existing wall and fence protects the right-of-way from trespassers and prevents illegal dumping. The new homeowners will be responsible for maintaining the right-of-way. Decorative rock will improve the concrete wall appearance. No trees will be planted in the City Ditch easement. Mr. Cassidy moved; Mr. Bums seconded: To recommend Council approval of the License Agreement and Construction Agreement for 3066 S. Sherman St. for placing decorative rock on a portion of the City Ditch and removing an existing fence. • • Ayes: Nays: Members absent: Motion carried. Moore, Bums, Cassidy, Wiggins , Oakley, Habenicht None Clark, Higday, W olosyn 7 . GRANT OF EASEMENT AND QUIT CLAIM DEED FOR THE ZUNI TANK. The City of Englewood does not have an easement for the water line going into the City's elevated water storage tank on Zuni St. The right-of-way for the water line should have been executed in 1960 when the property, an old fire station, was sold and the water tank was constructed . The Grant of Easement and Quit Claim Deed is to correct this situation. The Grant of Easement from the property owners is in exchange for a Quit Claim Deed removing old claims for easements no longer needed. The owners plan to fence in the property and give access for the water line easement by installing a gate large enough for backhoe and dump truck access . Mr. Wiggins moved; Mr. Bums seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the Grant of Easement for the right-of-way for the water line going to Englewood's Zuni tank and approval of a Quit Claim Deed removing ancient easement claims. Moore, Bums, Cassidy, Wiggins, Oakley, Habenicht None Clark, Higday, Wolosyn 8. LAYTON AVENUE WATERLINE REPAIR. The Board received a news release dated August 1, 2007 regarding the water transmission • main repair on Layton Ave. Two primary valves were shut down to perform the repairs • • • and customers could have experienced discolored water and a drop in pressure. South Layton between Windermere and S. Mariposa was closed to traffic from August 2 and August 10 . 9. WATER RJGHTS UPDATE. The Board received a water rights update dated July 9, 2007 from David Hill, Englewood 's Water Attorney. Stu discussed developments in the FRJCO case. 10. PERMANENT UTILITY EASEMENT FOR NATCHES COURT . Weingarten Miller Sheridan, developer of the Riverpoint Project in Sheridan, submitted a Permanent Utility Easement to Englewood for a required 50' permanent non-exclusive easement for Englewood's sanitary sewer main . The easement was negotiated when building configurations resulted in the 50 ' utility easement being deficient in four locations. Natches Court was moved 5' and the Kenyon right-of-way was vacated. The submitted easement will fulfill Englewood's requirement to maintain its 50' easement. The easement is located approximately at the north end of the Riverpoint Project, west of Santa Fe on both sides of Kenyon. Mr. Bums moved; Mr. Wiggins seconded: Ayes : Nays : Members absent: Motion carried . To recommend Council approval of the Permanent Utility Easement for Natches Court. Moore, Bums, Cassidy, Wiggins, Oakley, Habenicht None Clark, Higday, Wolosyn • • • The next Water and Sewer Board meeting will be Tuesday, September 11, 2007 at 5:00 p.m. in the Community Development Conference Room. Respectfully submitted, Cathy Burrage Recording Secretary • • • ENGLEWOOD WATER & SEWER BOARD PHONE VOTE SEPTEMBER 4, 2007 A phone vote was taken from the members of the Englewood Water and Sewer Board for the following issues : 1. ALLEN WATER PLANT CLEAR WELL RESERVIOR ROOF REHAB .. The original Allen Plant clearwell was constructed and put into service in 1952. Several areas of the slab have surface spalling of abut Y4-inch depth and loose concrete that is scattered. The areas between the supporting beams are ponding water. The proposed project is for preventative maintenance on the existing clearwell roof. The proposed contract would encompass applying a single-ply membrane roofing on cover board on rigid roof insulation over entire roof area. This would provide protectin over an aging concrete roof to seal joints from water leakage and extend the rooflife. Five bids were received : B &MRoofing Jagger Roofing CEI Roofing W eathersure Systems Glacier Construction $45,900.00 $50,309.00 $53,646.00 $54,468.00 $75,800.00 Brown and Caldwell evaluated the bids and determined that the low bid from B & M Roofing was unacceptable because requested Alternates 2 and 3 were not received. Jagger Roofing is the recommended bidder at $50,309.00. Mr. Higday moved; Mr. Wiggins seconded: To recommend Council approval of the purchase of the bid for the rehabilitation of the Allen Water Treatment Plant Clearwell Reservoir Roof to Jagger Roofing in the amount of$50,309.00 . • • • Ayes : Nays: Motion carried. Oakley, Wiggins, Bums, Habenicht, Clark, Cassidy, Higday, Moore, Wolosyn None The next Water and Sewer Board meeting will be held at 5:00 p.m. on Tuesday, October 9, 2007 in the Community Development Conference Room. Sincerely, Cathy Burrage Recording Secretary