The URL can be used to link to this page

Home My WebLink About1963-10-29 EWSB MINUTESSPJroIAL MEETIRl EWLElVOOD WATER AND SEWER SOARD = OCTOBER 29, 1963 The meeting wu called to ordar by Chairman Frantz at SrOO PoMo Memberm Present: M6Mbers Absent: Braun, BroWJJewel.1 1 Frantz, Robohm, Percef'ull Oliner» Parker Other City Officials Present: City Manager Dial., Utilities Director Babcock, Consultant Shivers The following corretSpandence., relative to the Connector 11 s Agreement between the City of Englewood and the South Arapahoe Sanitation JlistrictD arxi the biemd.al renegotiation of tap teea provided tor therein" was read: Mro Conrad Colmnan, President C/O Mr.; Richard Lo Banta#) Attorney South Arapahoe Sanitation District 3470 South Sherman .Street Englewood6 Colora<L Dear Sir: "CITY OF ENGL:&IOOD EKlLBiOOD9 COLORADO Octobaxo 16,, 1963 Renegotiations of Tap Fees "' Soo Arapahoe Sanitation Disto Please ref er to Amendment to Connectora s Agreement between the City of Englewood" Colorado, and South Arapahoe Sanitation District, executed December 21, 19590 ThiiJ Amendment pertains t.o the City tap fee schedule md sets out thats "on or be.fore9 but aB of November 81> 19619 this tap fee schedule tihall ba renegotiated and thereafter shall be renegotiated biemiall;y on the anniversary dateon This tap fee schedule was reaffirmed by the Cit7 aJld the District and approved by City Council at its regular meeting held November 6ll 1961» subject to renegotiation on or before, but as of November 8» 19630 An informal discussion on thia matter, by a part of the mamb rship of the EnglewoOd Water and Sewer Boardll on October l.$th1> indicated that tbs City will require that the tap fee schedule, now in e£.fect0 be continued in force and effect :tor the next tvo yes.re, subject to renegotiatio~ on or before., but as of November 69 19650 The Englewood Water and Sewer Board will be in special aessivn at .5100 PoMo 9 Tuesday11 October 29, 1963, a..11d can make r.aecormnendations at that time for City Cooncil action at its regular meeting on November 4D 19630 Although I am aware that the Board of the South Arapahoe Sanitation District does not meet until November ll,, 1963, I am hopeful that you can advise me, in lfritingD prior to October 29th, whether or not the Board is agreeable to the continuation of these established f aes for the neA1; two years,, in order that formal action Jna1' be taken by City Council prior to the November 8.f) 1963,, anniversary dateo /S/ CCs Harold Ho Babcock,, Utilities Directorn Very truly yours, John De Curtice, Recording Secret& Englewood Water ana SeWerBoard Mro Harold Ho Babcock Utilities Director City of Englewood Pti Oo Box 178 Englewood, Colorado Dear Mr o Babcock: "SHIVERS, BANl'A & MCMARTIN Attorneys At Law .3470 South Sherman StrGet Englewood; Colorado October 2S, 196 3 Re: South Arapahoe Sanitation District8 Re=-negotiation of tap f eeso Reference is made to the letter of John Do Curtice dated October 16, 1963, relative to the Co.nnector~s Agreement betwaen the City of Englewood and South .Arapahoe Sanitation Districto The agr'9ement as amended calls for re=negotiation of the City tap fee seheduleo On behalf of the Board of Directars of South Arapahoe Sanitation District, it is requested that consideration be given to a decrease in the City tap .t'ee schedule .for the ensuing ·tw=year period under the Ccrmector 9 s Agreement and to Justify this position the follotdng is submi ttado Since the organization of the District in 19S7, to and including September 30, 1963, a total of 2796 taps has been connected to the facilities of South Arapahoe Sanitation District, for which tap fees have been paid to the Ci t;y of Englewoodo From l9S7 to 19$9 this tap fee was, according to schedule,, in the sum of $SOoOO eacbo From 19S9 to 1963 the tap fee has been scheduled at $60000 for eaeh tapo Approx= imately $154,,000oOO has been paid to the City o:r Englewood under the tap .fee scheduleo In addition, tap fees are bei11g paid to the City of Engl.e-iiiood through Southgate Sanitation District tor transmission of tbe effluent to the treatrnem plant of the Cityo An additional sum has been paid the City from tap fees from this sourceo Tha purpose of too tap fees., a.s origi~ established, was to proc,. vide funds far the construction of additioml treatment plant f'acilitieeo This construction has long since been completed and it is believed that the tap teea paid tor service comections in South Arapahoe Senita·tion District and Southgate Sanitation District have more than paid for the proportionate share of the additional treatment plant facilities as could be equita.b'.cy charged to the Diatricto In addition to the foregoing, the Board of Directors of both South Arapahoe and Southgate Sanitation Districts have endeavored to hold all. costs to developers am home builders as low as possibleD this being, in the opinion of th Boards, an inducement for construction within the area of the Districto Additional construction not only reduces the cwrent cost to home oimers of the sewer .facilities installed b7 the District but. means additional revenue to the City of Englewood b7 way ot the quarterl.y service charge paid the City by home cnmerso In view of the .foregoing facts" the Bosrd ot Diracton of South Arapahoe Sanitation District urge that consideration be given to a ree- duetion in the tap fee scheduleo RLBsabo cc: Mro Stanle.y Dial Cit7 Hall Eriglewood.o Colorado" ·very truly yours» /S/ Richard Lo Banta, Jro A report tv' Mro Babcock, Utilities Director., brought out the tolloving informations Total Coat of Addition to Sewage Treatment Plant .,, - - -$ S93,799o86 Lesa Federal Grant Oi t78 s Share ot Cost - --~ 173,281048 • - -• $ 420,Sl.8oJ8 Tap Fees Paid to City (As of Octo 1.1> 196.3): South Arapahoe Sanitation District Southgate Sanitation Di.strict Cherry Hills Sanitation Association Total After considerable discussion, it was determined that it would be possible to reduce the basic tap fee in Schedule III only to $S0oOO per tap, with the tap fee tor multiple uni.t residential structures to be $SOoOO for each unito Robohm moved, Browewell, seconded'° That the Water and Sewer Board recommend to City Council that Schedule III onl.78 of the .Amendment to the Connectoras Agreement between the City or Englewood and the South Arapahoe Sanitation District,!) effective as ot November 8, 19)911 and reaffirmed as of November 6, 1961, be revised9 ef"tactive as of November 8, 1963, a.DI to be renegotiated on or be.tore~ but as of lbvemb~r 8, 19650 setting out tap fee as tollovsg SCHEDULE III Residentials Single F&mil.7 Unit ... = -$50000 Per Tap Multiple Family Unita ... $S0oOO For Each Unit Schools ... --.... .... = ~ = $50o00 Per Tap Based on Each 12 Pupils of School Capacity Equivalent to l Tap Hospitals 0 .... "". = "" ...... $SOoOO Per Tap Based on Each 4 Beds ot Hospital Capacity' Equivalent to 1 Tap Trailer Courts --~ ... o $.$0000 Per Tap Based on Each 3 Trailer Sites BquiTalent to l TapJ and, that the document sattillg out such revision be forvarded8 attar City Council approval., to the proper officials of the South Arapahoe Sanitation District for app?'O'f'als :Jignatures, am returno . . J.7e s Braun, Brownwell" Frantz, Robohm, Percetull Nays: None Absent: Oliner, Parker Mro Babcock" Utilities Director,, was asked b7 the Board to write a letter to the Board of Directors or the South Arapahoe Sanitation District ~lai!ling the necessity for th coD=> timlance of a City tap fee for cormeotors outside the City with whom contracts were me.des for sewage treatment ervice1 in 19.57 or sii1Ce8 to pay £or the enlargement of the Englewood Sewage Treatment Planto Mro Babcock, Utilities Director» reported to the Board that Jake and Johanne Chik, 3810 South Federal Boulevard, who own three shares of McBroam Ditch Company water rightsD had made a verbal offer, through their son11 Mro Albert Chik, to sell one share of said rights to the Oit7 of Erlglewoclo Mro Chik bad stated that bis parents would be willing to sall the one share at the same price which was paid him in JanuaryD 1961» £or snen shares, or $300000 per ~eo After short discussion, Brmmewell moved, Robohm, seconded.tJ That Mro Babcock,, Utilities Diraetor8 be authorized to proceed with the purchase 0£ one share of MoBroom Ditch Compaey water rights from Jake and Johanne Chik,, .3810 South Federal Boulevard, Englewood, ColoradoD tor $3000000 Ayesi Braun, Brownewellt> Frantz, Robohm, Percefull NS1's1 None Absent: Olin er, Parker Mro B bcockv Utilities Director, distributed copies of ABSTRACT OF BIDS FORs SCHEDULE I" WALDEN HOLLOW=MEAOOW CREEK CONOOIT OF THE WALDEN HOLLOW=MEADOW CREEK=RANCH CREF.K COLLECTION SYSTF>lb GRAND COUNTYD COLORADO, as prepared by Wo Wo Wheeler and Associates» Consulting Engineerso Tbe bids had been opened in City Hall, Engl0vood., Colorado at llgOO AoMo 31 October 10• 1963:1 and the complete tabulation of same reflected that Holsam Concrete Product" eo6., Englewood, Colorado» was low bidder with a total bid of $1 9 024 9 860000 After lenght;y discussion relative to the various problems involved and the close timing connected therewith, it ti'as considered to be in the best interest of the City to go forward with the projecto Robohm moved., Percefull1 seoondedv That the Water and Sewer Board recommend to City Cowicil that the contract for construction of Schedule Iv Walden Hollow= Meadow Creek Conduit of The Walden Hollow=Meadow Creek=Ramh Creek Collection System~ Grand County-, Colorado., be awarded to the lowest bidder and that the Notice Of Award be in the following f'orm: NOTICE OF AWARD Certified Mail Return Receipt Requested TO: -------------------------------- The City of Englewood, Colorado» having duly considered the Proposals submitted on October 108 1963 for the construction of Schedule I.11 Wald<an Hollow o MeadO\J Creek Conduit of the Walden Holl<»1 = Mead~ Creek = Ranch Creek Collection System in Grand County, Colorado_, and it appearing that your Proposal for performi.ng the work is in the .best interests of tba said City of Englewood, the said Proposal is hereby accepted at the bid prices contained thereino This Award is made specifically subject to the condition that you may not order material of 8Xf¥ type without prior written authorization of the City of Englewood,, and no work may be performed after Notice to Proceed during 1963 under the ContractD except such work as may be specifically authorized b;y the Engineer.11 the aam beillg limited to clearing of right of vay alld construction of access roads a.s specified by the Engineero In accordance with the terms or the Contract Documents, you are required to execute the .formal Contract and furnish the required Performa.noe Bond within fitteen {lS) consecutive calendar dqs,, SaturdqsD Sundqs and holi= days excluded» from and including the date of receipt of this Notice of Awardo In addi ti.on you are required to furnish at the sa.ma time certificates of insurame evider~ing compliance tdth all of the requirements for insurance s·tated in the Contract Documentso Your certificates shall be accompanied by a letter from your in.surartee company stating tbat th3 i:nsurance certified meets the entire requiremen:;s of ·{,he speoifieatio.nso The proposal guaranty submitted ldth your i'rc>posa1 will ba retained until th~ ·Contract. .Agree.!Il0nt has been executed and until the raquire-d Per= i'ormanee Bond, tcigether wit.h ·t.he required cei ... tificates of insurance have been flll.".nishedci :rn the event t,hat you should fail to execute the Contract Agreement .a..~d .flirnish t.he Performance Bond and insurance ca:r-tificates within .the time );1.m:l.t, · speeified8 ·the p?'Oposal gu.ara..11ty which you furnished. will be forfeited fo:r loss by the City ca.used by the delay a.nd ex-'Gra work occasioned by your breach ·of cozrtracto · - CHY OF EillLEWOOD» COLORADO B.r __________________________ __ ,,Title) Ayes : Braun, Bro·wnei-rell, FranJ11zt1 Rotohm,; Percefllll Naysi None Absent: Oliner_, Parker Mro Bro-anewel.l, Mayor, and member of the Water and Sewer Board!' ·relllinded the Board that:..., at the x-egular meeting of the EngleHood Water and Sewer Board, held on S~ptember l 7 ~ l963v consideration was given to a letter from the Board of Directors.I) Soutb-Eaat Englewood Wat.er Distri.ct» under date of August 25.., 196{39 which. related to the posit,ion of that District" under it,s Dist:dbutor 0 s Contract with the Cit,y of Englewood, lihich expires Fe'orua.cy' 208 1964; the possibility of an extension of such contract on a long term basisJ ~, reques·~ing a docUTiJ.e1ri,;ation of numerous phases of the Cityos positiono (Please see Water and Setiei~ Bo ard Minutes of September 17, 1S'63o) In order that the request of the Dist1~ict n:d.ght be handled expeciitiously:i a committee, representing the t'li'ate:e and Sewer BoardD was appoi..?Jt.edo Thi.a comrrl.ttee developed a.U of the information requestGd by the Distl·ict Boardb which was subsequent.ly presented!' in letter form 9 at a spseial session of the ·committee and the District Board Membarsti held October 10~ 19630 (See copy of leM;ei" attached hereto,, as a part of these minuteso) Mro Frantz~ Chairman:> advised the Water and Sewer Boal'd that this meet~ 0£ the committee and the District Board, for all immGdiate intents and purposes» :.?pparently had been satis= factory;., with various mi@mb&rs or the District Board having indicated an enthusias·tic re= caption of the report and a. greater knolfledge of Englew'ood 11 s present and proposed fu·tura position relative to its abilit:r to continue to serve the Diatricto . . It was brought out tbat the South=East Englet?a-od Water District Board was interested. in the possibility of' a "total service contract" which would inc.l.ude main»ename of the distrietes water system b3' the CitYo Tb.e District Board was advised that such a contract would certainly be considered by the Cit7 of Englenoodo Mro Frantz stated tl!mt" although a request had been made9 in the letter from the District» for an extension of time bayond the ey,piration date of the exi.stiilg contract on February 20~ 1964~ no ir1dioation had been ma.cle" by the commit'OOe" that such an extension wou..ld be approved b",r th0 Cit1'o Ml"o Frantz pointed out thatD to date» no further direct com.act has baen made -with the City by the South0 East Engl.wood Water District Boar-do In further discuesion0 relative to the South-..-.East Englewood Water ·District.fl and ·t.he cone> tinmrliion of the program for the developmen t of Eri-6J.ewood 11 s Weste;. ... n Slope wat.er rightsD it was agreed that the City of Englewood should also seek possible additional market for its atero • After considerable discussion~ Robohm moved., Browneuell, sec~lded3 That the Water and Sewer Board authorize the City Manage?_, with the assistance of ci·i.y officials he deems necessaeyr, to begin negotiations -n.th the City of Littleton., Colorado, as a possible w.arkat for Enelewood water8 with consideration being given to some joint participation in development of water rights and additional facilities. Ayes: Nays: Absent: Braun, BrowneHell~ Frantz., Robohm, Pe:rcefu.:11 None Oli:ner, Parker lfayo1" Brcmuewell rept>rted that he had recently at·tended a meeting ti..eld under ·&he a.uspiees of the Inter""°ounty Regional Pl~--ming Commission at wh:tch the?e v1as proposed the possible formation of a water conservaney district to sexve t he South Platte Rive~ Basino Thsxe is to be a study and tabulation of all available uater in the area m th a report on sa1ne -to be furnished those in"terest,edo Mayor B~-net.jell stated -Gha:'l.i ha had il1dicated a t the meeting that the City of Englewood would be very in·berested in the progress of such a proposal and NOul.d be caoperati~e in a:ey-Tila::J' possible~ There being no further business to come before t h e Englewood Water and Sewer Board.11 the meeting was adjourned at 6=30 Polio Approved--------~--------- Jflhn. Do CUX'tice ~dingSec?etar.y Date: Subjects Recommendation: MEl'DRANDUM TO THE EmLEWOOD CITY COUNCIL RmARDIRl ACTION OR RPXX>MMENDATION OF THE BHJLEWOOD WATm AND SamR OOARD October 29, 1963 Renegotiation of Tap Foes For South .Arapahoe Sanitation Distriet That Schedule III only, of the Amendment to tb.a Conneetor 9 s Agreement between the City of Englewood and the South Arapahoe Sa.1"litation District, effective as of November 8, 19593 and reaffirmed as or November 8, 19616 be revised, etf'ective as of November 80 19631 and to be renegotiated on or before, but as of November 8, 196$., setti:ng out tap fees as follows: SCHEDULE III Residential: Single Family Unit -.., .,. $$0000 Per Tap Multiple Family Units e $$0000 For Each Unit Schools • ~ --- -~ • o $50.00 Per Tap Based on Each 12 Pupils of School Capacity Equivalent to l Tap Hospitals -... -... .., "" "" "" $SOoOO Per Tap Based on Each 4 Beds of Hospital Capacity Equivalent to l Tap Trailer Courts -.., ... 0 ...... $$0000 Per Tap Based on Each 3 Trailer Sites Equivalent to l TapJ and, tha:li the document setting out such revision be forwar<ied:i after City Council approval, to the proper officials of the South Arapahoe Sanita·tion District for approval, signatures~ and retu.i.-ino Respectfully submitted~ EWLEWOOD WATER AND SENFB BOARD l\v• Robert Fo Fr~ Cliiliman --or- . . . Date: MEMORANDUM TO THE ENGLEWOOD CITY COUNCIL RmARDIHl ACTION OR RECOMMENDATION OF THE ENGL&/OOD WATER AND smaa B>ARD October 29p 1963 Subject: Awardiq?; of Contract Recommendation a That the contract for construction ot Schedule !0 Walden Holl "" Meadow Creek Conduit ot The Walden Hell "'Meadow Creak-Ranch Creek Collection System,, Gram CountyD Colorado, be parded to the lowest bidder and that the Notice or Avard bein the following to i ~- "NOTICE OF AWARD Certified Mail Retum Reeed.pt Requested TO: The City of Englewood, Colorado, having duly considered the Proposals submitted on October 1011 1963 for the construction of Schedule ID Walden Hollow = Meadow Creek Conduit of the Walden Hollow = Meadow Creek = Ranm Creek Collection System in Grand County, Colorado, and it appearing that your Proposal tor performing the work ie!i in the best interests of the said City of Englewood, the said Proposal is hereby accepted at the bid pricee contained thereino This Avard is ma.de specifically subject to the condition that ;you ~ not order material. of any type wi tbout prior written authorization of the City of Englewood 11 and no work may be pertormed after Notice to Proceed during 1963 under the Contract, except sueb uork as may be specificalJJ' authorized b;y the Engineer, the Sa.118 bei11g limited to clearing of right of way and . collStruction of aecess roads as specified by the Engineer e In accordance with the terms ot the Contract Documents,, 7ou are required _ to execute the formal Contract and furnish the required Performance Bead -within fifteen (1.5) consecutive calendar days, Saturdqs, SundQ's and holi= days excluded, from and imluding the date of receipt of this Notice of Avardo In addition you are required to furnish at the eame time certiticatea or insurance evidencing compliance with all of the requirements tar imurance stated in the Contract Docuantao Your certificates ehall be accompanied by a letter from 7our insvance company' statil'lg that the insurance certi.tied meets the entire requirements of the Speci!icationao The propoaal guaranty submitted with your Proposal will be retained until the Contract Agreement has been executed and until the required Pera formance Bond, together with the required certificates of insurt111Ce have been f'umishedo In the event that 7ou should fail to execute the Contract Agreement and furnish the Performance Bond and inauranee certificates within the tiu limit specified, the proposal guaranty uhich 7ou furnished will b for.f eited tor loss by the City caused b;r the delay and extra work occasioned by 70ur breach ot contracto Cl."rY OF E.tnLJ!WOOD1 COLORADO B.r ____________ _ (Title) Respecttul.ly submi tted.11 EWL&JOOD WATER AND SEWER BOARD BTs Robert Fo Frantz c m..:nnan " Subject: MI1}{0RANDUM TO THE ERlLEWOOD CITY COUNCIL REXlARDINl ACTION OR RJOOO.MMENDATION OF THE ENlLDWOOD WATER AND Sa.ER BOARD October 29., 196.3 Awarding of Contract Reconnendation: That the contract for construction ot Schedule I, Walden Holl.Clf- Meadow Creek Conduit of the Walden Hollow . .:Meadow Creek=Ranch Creek Collection System, Grand County f) Colorado, be awarded to tbe lowest bidder and that the ~tice or 'Award be in the foll.cndrlg fora: "ll>TICE OF AWARD Certified Mail Return Receipt Reque~ted TO& The Cit7 of Englewood, Colorado, having dul.7 considered the Proposals submitted on October 10» 1963 for the construction of Schedule I, Walden Hollow = Meadow Creek Conduit of the Walden Hollow = Meadow Creek = Ranch Creek Collection S7stem in Gram Count7, Colorado, and it appearing that your Proposal for performing the work is in the bast interests of the said Ci t7 of Englewood, tbe said P'i'Oposal is hereby accepted at the bid pricea contained thereino This .Award is made specifically subject to the condition that you mq not order material of 8Zf3' type without prior written authorization of the City or Englewood» and no work may be performed after Notice to Proceed during 1963 under tba Contract, except such work as may be specifically authorised by the Engineer9 the same being limited to clearirig of right of way and construction of access roads as specified by the Engineero In accordance with the terms of the Contract Documents, you are required to execute the formal Contract and furnish the required Performance Bond within fifteen (15) consecutive calendar clays, Saturdqs, Sundqs and holi ... dqs excluded~ from. and including the date ot receipt ot this Notice Of Awardo In addition you are required to turnish at the same time certificates ot insurance evidencing compliance with all of the requirements for insurance stated in the Contract DocUDlentso Your certificates shall be accompanied by a letter from 70ur insurance compaey atati?Jg that the iJJaurance certitied meets the entire requirements of the Specificationso The proposal guarant;y submitted with your Proposal will be retained until the Contract Agreement has been executed and until the required Peria forms.nee Bond, together with the required certificates or insurance have been furnished., In tha event that you should fail to execute the Contract Agreement and .furnish the Performame Bond am ineurance certificates within the time limit specified, the proposal guarant7 vbioh 7ou furnished will be forfeited for loss by the Cit7 caused by the delq and extra work occasioned by 7our breach of contracto CITY OF EHJL&IOOD» COLORADO B.r----------------~--~----- (Title) Respectfully submitted, ENGL&IOOD WATm AND S»JER BOARD 117• Robert F. l'rantz ~ cfuim t::::z. n