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HomeMy WebLinkAbout2005-09-13 WSB MINUTES.· ' WATER AND SEWER BOARD MINUTES September 13, 2005 The meeting was called to order at 5:04 p.m. Members present: Members absent: Also present: Burns, Clark, Moore (conference call), Higday, Cassidy, Habenicht, Bradshaw, Garrett Otis Stewart Fonda, Director of Utilities Bill McCormick, Operations Supt. -Utilities 1. MINUTES OF THE JULY 12, 2005 MEETING. The Englewood Water and Sewer Board approved the minutes from the July 12, 2005 meeting. Mr. Higday moved; Mr. Habenicht seconded: Ayes: Nays: Abstain : Members absent: Motion carried. To approve the minutes from the July 12 , 2005 Englewood Water and Sewer Board Meeting. Higday, Cassidy, Habenicht, Moore None Clark, Garrett, Bradshaw Otis , Bums 2. PARCO -DISTRIBUTION SYSTEM DISCHARGE PUMP VAL VE AND ACTUATOR REPLACEMENT. Due to aging equipment at the Allen Filter Plant, there is an increasingly imminent chance of a hydraulic leak occurring in the high lift pumps which could contaminate the clear well. Valves are wearing out and not sealing, which can cause the pumps to run backwards , which in turn would refill the clearwell, and potentially cause flooding. The proposed new system will incorporate a new valve and an actuator system that will be a combination of electric and hydraulic actuators that uses a small quantity of food- grade oil that is self-contained on each actuator, minimizing a clearwell contamination if a leak should occur. Work will include demolition of existing valves and actuators , pumps and piping, installation of new pump valves , VFDs , piping, valves and related work, including start-up and testing of pumps. Because of previously successful installations , the Rotork Skillmatic Actuator system has been specifically requested. A bid opening was held on September 1, 2005 and four bids w ere received. Genesee Builders , Inc . is the recommended low , acceptable bidder at $188 ,300. CDM has r ev iewed and approved Genesee 's bid . Mr. Clark moved ; Mr. Higday seconded: Ayes: Nays: Members absent: Motion carried . To recommend Council approval of the bid award for the distribution system discharge pump val v e and actuator replacement to Genesee Builders , Inc. in the amount of $188 ,300 . Clark, Moore , Higday, Cassidy, Garrett, Bradshaw, Habenicht None Otis , Burns 3. REQUEST FOR WATER TAP FOR 4 780 S. CLARKSON ST. The Utilities Department received a request from Grace Evangelical Lutheran Church, located at 4750 S. Clarkson Street, for a new water tap to the existing rectory at 4780 S. Clarkson Street that is currently on a well that has since run dry. Englewood is currently serving the church but not the rectory, both of which are located in Cherry Hills Village. The church is in the process of trying to subdivide the rectory portion for sale. Denver Water has no objection to Englewood serving the rectory since they have no immediate plans to install a water main in the area. Denver Water has no objection to Englewood serving the rectory. Cherry Hills Village Sanitation District has also approved the rectory tapping into Englewood's water system. Mr. Higday moved; Mr. Cassidy seconded: Ayes: Nays: Members absent: Motion carried. To approve Grace Evangelical's request for an Englewood water tap for 4780 S. Clarkson St. Clark, Moore, Higday, Cassidy, Garrett, Bradshaw, Habenicht None Otis, Bums 4 . TANK REPAIRS TO THE CLARKSON ST. 3-MILLION-GALLON RESERVOIR. The east Clarkson Street 3-million-gallon covered reservoir is located two blocks east of the intersection of Clarkson and Sunset Ridge in Greenwood Village. In January, 2003 CDM did an extensive inspection of the two 3-million gallon tanks, resulting in repairs on the east tank roof slab. It was recommended that the concrete roof and venting be repaired on the west tank and the valves and hatches be replaced on both tanks. The concrete on these tanks has deteriorated, and if left unrepaired, will become more extensive. One bid was received from Premier Spec . Contractors in the amount of $261,285.00. CDM reviewed the bid and determined that Premier was an acceptable, low bid for the above amount. Mr. Cassidy moved; Mr. Habinecht seconded: To recommend Council approval of the bid award for the tank repairs of the east Clarkson Street 3-million-gallon reservoirs Ayes: Nays: Members absent: Motion carried. to Premier Spec. Contractors in the amount of $261,285.00. Clark, Moore, Higday, Cassidy, Garrett, Bradshaw, Habenicht None Otis, Bums 5. CITY DITCH LICENSE AGREEMENT & TEMP . CONSTRUCTION AGREEMENT WITH WILDACRES. Wildacres, LLC submitted a City Ditch License Agreement and a Temporary Construction Agreement for crossing the City Ditch along Santa Fe with a 2" water line and an electrical service line. The agreements will allow the 2" water and electrical line to cross 12" beneath Englewood's 48" City Ditch pipe from Santa Fe drive to the Littleton Large Animal Clinic west of Santa Fe Drive. Englewood's City Attorney and the Utilities Engineer have reviewed and approved the City Ditch License Agreement and Temporary License Agreement. Mr. Higday moved; Mr. Cassidy seconded: Ayes: Nays: Members absent: Motion carried. Tom Bum's entered at 5:45 p.m. To recommend Council approval of the License Agreement and Temporary Construction Agreement with Wildacres, LLC for crossing the City Ditch with a 2" water line and an electrical service line. Clark, Moore, Higday, Cassidy, Garrett, Bradshaw, Habenicht None Otis, Bums -- 6. GUEST: DAVID HILL, WATER ATTORNEY David Hill, Englewood's water attorney, appeared to review the history of Englewood's water rights , pending water cases and Englewood's interest in those cases. 7. JOINT DEFENSE AGREEMENT WITH AURORA. The Joint Defense and Confidentiality Agreement with the City of Aurora enables both parties to make available to each other privileged information, both verbally and in writing relating, to common-interest cases. The purpose of this agreement is to reduce expenses, improve efficiency and communication . The City Attorney's office presented the agreement to Council at a previous date, and it was approved. 8. A WW ARF ULTRA VIOLET DISINFECTION PROJECT. The Englewood Utilities Department has been asked to participate in an A WW ARF project to develop an ultraviolet disinfection knowledge base . Federal regulations for drinking water are becoming more stringent, with pathogens being an area of focus. The research team will visit the Allen Filter Plant and compile a custom report that includes specifications and costs in the case that UV disinfection becomes necessary. UV creates no by-products and is effective on pathogens that chlorine cannot treat. Participants are contributing an in-kind amount of $5,000. Ms. Bradshaw moved; Mr. Habenicht seconded: Ayes: Nays: Members absent: Motion carried. To approve the participation of the Utilities Deparment in the A WW ARF "Development of a UV disinfection Knowledge Base" in the amount of $5,000. Clark, Moore, Higday, Cassidy, Garrett, Bradshaw, Habenicht, Bums None Otis 9. DOG PARK WATER QUALITY ASSESSMENT. The Board received a copy of the Off-Leash Dog Park Water Quality Assessment from CDM. If properly maintained, the park is not expected to significantly effect levels of contaminants in the South Platte River. CDM's Dog Park Water Quality Assessment will be forwarded to City Council. 10. WATER MAIN CLEANING. Bill McCormick appeared to discuss the successful results of the water main cleaning that took place at Cherokee and Nassau in August, 2005 . Stu noted that cleaning the mains, as opposed to replacement, is a financially advantageous method to increase volume and pressure. 11. LETTER FROM THE SAVE THE DITCH GROUP DATED JULY 29, 2005 . The Board received a copy of a letter sent to Englewood City Council formally thanking the City of Englewood for their support in the City Ditch recirculation system . The letter specifically thanks Bill McCormick who faithfully attended their meetings . The meeting adjourned at 6:40 p.m . The next Water and Sewer Board meeting will be Tuesday, September 13, 2005 at 5:00 p.m. in the Community Development Conference Room. Respectfully submitted, Cathy Burrage Recording Secretary