HomeMy WebLinkAbout2004-06-08 WSB MINUTES•
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WATER AND SEWER BOARD
MINUTES
JUNE 8, 2004
The meeting was called to order at 5:03 p.m.
Members present:
Members absent:
Also present:
Clark, Moore, Higday, Cassidy, Habenicht,
Garrett
Bums, Bradshaw, Otis
Stewart Fonda, Director of Utilities
1. MINUTES OF THE MAY 11, 2004 MEETING.
The Englewood Water and Sewer Board approved the minutes from the May 11, 2004
meeting.
Mr. Higday moved;
Mr. Garrett seconded:
Ayes:
Nays:
Members absent:
Abstain:
Motion carried .
To approve the minutes from the May 11,
2004 Englewood Water and Sewer Board
Meeting.
Clark, Higday, Cassidy, Habenicht, Garrett
None
Bums, Bradshaw, Otis
Moore
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2. STANDARD HOTEL SEWER TAP AGREEMENT.
John Bock appeared before the Board to discuss the existing hotel sewer tap agreement.
Enforcing the existing hotel sewer tap agreements to accurately reflect actual use has been
slow and inefficient and difficult to enforce, even when hotel management is cooperativ e.
Difficulties have arisen when hotel management is unaware of the terms of the
agreement. Keeping required letters of credit updated has also been a problem ..
From the six existing agreements, the Utilities Department discovered that hotels average
over the 50% water consumption marker, but under 75 %. Establishing a hotel sewer tap
rate of 75 % of the standard tap fees , which reflects the Utilities Department's study,
would make the agreement more efficient to administer.
Mr. Cassidy moved;
Mr. Habenicht seconded:
Ayes:
Nays:
Members absent:
Motion carried.
To recommend Council approval of
Ordinance Changes Amending Title 12 ,
Chapter 2, Section 8 for Hotel Sewer Tap
Fees .
Clark, Moore, Higday, Cassidy, Habenicht,
Garrett
None
Burns, Bradshaw, Otis
3. McLELLAN USE FOR LITTLETON FIRE RESCUE .
The Board received a request from the City of Littleton Fire Rescue to use McLellan
Reservoir for training their water rescue team. The Board also received a memo from Bill
McCormick, Utilities Operations Supt., stating he has no objections as long as the
following conditions are met:
A. Permission must be received for each dive from Bill McCormick.
B. Due to security concern, a key will not be issued to the rescue dive team.
Englewood personnel must open the access gate .
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c . Littleton is to first notify the Utilities Department, and someone from the Allen
Filter Plant will meet them and provide access.
D. Appropriate proof of adequate liability insurance must be provided.
E. No more than four dives will be allowed in a year.
F. No motorized watercraft will be allowed.
The Board agreed to allow Littleton to use McLellan Reservoir for water rescue team
training on the above-mentioned conditions.
4. ARTICLE FROM COLORADO MUNICIPAL LEAGUE REGARDING WATER
RATE COMPARISON.
The Board received an article from Colorado Municipalities discussing published survey
results regarding residential tap fees and water rate comparisons, along with wastewater
practices and rates .
5. ORDINANCE IMPOSING FINES FOR WATER WASTE.
The Board discussed penalties for residents who continue to waste water after repeated
warnings. The Board concurred with the following policy; in all cases a warning will
first be issued, the next time a $25.00 fine will be charged to the customer's account. For
the third offence, a $75.00 fine shall be charged and the water will be turned off and left
off until the fine and tum-off charges are paid. If the offending customer is on a flat -rate
billing schedule, at the second offence they shall be required to transfer to a water meter.
John Bock will prepare an ordinance for "Municipal Code 12-lA-7: Unauthorized Use,
Waste of Water," for the Board's approval at a future meeting .
6 . WATER ADMINISTRATION FEE.
The State of Colorado sent a letter dated June 1, 2004 notifying water users that House
Bill 04-1402 repealed the Water Administration Fee Program. The repeal required the
Division of Water Resources to cease collection of water administration fees and refund
those fees already collected by no later than June 30, 2004 .
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7. PUBLIC COMMENTS REGARDING ENGLEWOOD/LITTLETON BI-CITY
IMPROVEMENTS.
Mayor Douglas Garrett received a letter from the Environmental Protection Agency
notifying Englewood that the thirty-day public comment period ended May 29, 2004. No
negative comments were received. The proposed improvements at the
Englewood/Littleton Wastewater Treatment Plant were therefore approved.
8. ENGLEWOOD/LITTLETON WASTEWATER PLANT LOAN.
Original estimate for the Englewood/Littleton Wastewater Treatment Plant Expansion
Project was for $82 million. Due to a competitive market and increased building costs,
the lowest, acceptable bid received was $87 million, making the lowest bid $5 million
over the project engineer's estimate. In order for Englewood to proceed with the project
as bid, additional funds in the amount of $2.5 million need to be allocated.
The resulting shortage will be funded by a State and Tribal Assistance Grant, a reduction
in change order contingencies and delaying other infrastructure improvements. The
remaining amount is available from reserve funds and should ultimately result in a secure
fund balance at the end of the project.
9. CENTENNIAL AGREEMENT FOR TEMPORARY LEASE OF RETURN
FLOWS.
Centennial owns reusable wastewater return flows to the S. Platte River and Englewood
has means to re-divert these flows at Union Avenue and either use them or redeliver to
Centennial. The proposed agreement would divert the return flows and pay Centennial
$85.00 an acre-foot for the flows, plus pumping costs. Englewood would only acquire
the return flows at its' sole discretion. Centennial would acquire all return flows
delivered to McLellan Reservoir that are not acquired by Englewood and shall pay
Englewood $30/acre foot, plus pumping costs.
Mr. Cassidy moved;
Mr. Higday seconded;
Ayes:
To recommend Council approval of the
Centennial Agreement for Temporary Lease
of Return Flows.
Clark, Moore, Higday, Cassidy, Habenicht,
Garrett
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Nays: None
Members absent: Bums, Bradshaw, Otis
Motion carried.
10. ALLEN PLANT ALUM RESIDUALS REMOVAL AND DISPOSAL.
Alum sludge is produced year-round at the Allen Filter Plant. Storage space has since run
out and the Allen Filter Plant needs to dispose of the sludge in the quickest, most
economical and legally compliant method.
CDM was retained to research methods to dispose of these residuals containing naturally
occurring radioactivity and to complete the mandatory environmental assessment. The
dewatering process concentrates a naturally occurring radioactive material and falls under
State Health Department requirements with EPA guidelines. Residuals sludge disposal
has been an on-going challenge and debate with EPA for the past several years for
Colorado Front Range utilities .
A bid opening was held on April 8, 2004 and three bids were submitted. CDM, the
project engineer, reviewed and deemed Waste Connection and BFI not technically
acceptable because they did not meet State approval standards. Waste Management
submitted a modified agreement where they will charge $163,260.0 for two year's sludge
production. This arrangement includes disposal of additional wastewater residuals that
will be generated over the next twelve months. The volume of residuals must be received
by June 1, 2005 .
Mr. Higday moved;
Mr. Clark seconded:
Ayes:
Nays:
Members absent:
To recommend Council approval of the bid
for the Allen Water Filtration Plant
Residuals Removal and Disposal Service to
Waste Management, Inc. in the amount of
$163,260 for disposal of two years of
production.
Clark, Moore, Higday, Cassidy, Habenicht,
Garrett
None
Bums, Bradshaw, Otis
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• Motion carried.
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The meeting adjourned at 5:47 p.m .
The next Water and Sewer Board meeting will be Tuesday, July 13, 2004 at 5:00 p .m. in
the Community Development Conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary