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HomeMy WebLinkAbout2003-05-14 WSB MINUTES' • • • WATER AND SEWER BOARD MINUTES May 14, 2003 The meeting was called to order at 5:03 p.m. Members present: Members absent: Also present: Moore, Higday, Kasson, Bradshaw, Habenicht Wolosyn, Clark, Cassidy, Otis Stewart Fonda, Director of Utilities 1. MINUTES OF THE APRIL 8, 2003 MEETING . The Englewood Water and Sewer Board approved the minutes from the April 8, 2003 meeting. Mr. Kasson moved; Ms. Bradshaw seconded: Ayes: Nays: Members absent: Motion carried. Mr. Cassidy entered at 5:10 p.m. Mr. Clark entered at 5:15 p.m . To approve the Minutes from the April 8, 2003 Englewood Water and Sewer Board Meeting. Moore, Higday, Kasson, Bradshaw, Habenicht None Wolosyn, Clark, Cassidy, Otis • • • 2. GUEST: PHIL MARTIN -MARTIN & WOOD ENGINEERS. Phil Martin of Martin & Wood Engineers appeared to discuss conditions encountered during the drilling of the Golf Course well. During drilling the engineer noted an absence of developed sands in the cuttings samples. When the geophysical logs were run, it turned out that at this location, the Lower Arapahoe Basin was almost devoid of sands and therefore, water. Martin & Wood submitted an emergency request to the State Engineer's Office and a permit was issued to complete the well as an Upper Arapahoe Aquifer well. The contractor filled the borehole back up to the separating layer between the Lower and Upper Arapahoe Basins and then placed a cement grout plug between the separating layers. The new well is expected to produce at least 50 to 60 gpm on a continuous basis. This equates to approximately 80 to 95 acre-feet per year. Stu noted that because the well will be shallower, it will be more efficient by using a smaller pump and lower lift. The Englewood Golf Course has expressed an interest to buy half the water produced by this well. Mr. Martin noted that drilling has begun on the McLellan Reservoir site and because sands have already been proven to be there, they are more optimistic about finding water. 3. WELL AGREEMENT -1130 E. KENYON A VE. Edwin and Madelyn Winstead submitted a well agreement for their well at 1130 E. Kenyon Ave. The owner agrees to install a backflow prevention valve and not allow a cross-connection between the City's water and the well. Mr. Higday moved: Mr. Kasson seconded: Ayes: Nays : Members absent: Motion carried. To recommend Council approval of the Well Agreement for 1130 E. Kenyon Ave. Clark, Moore, Higday, Cassidy, Kasson, Bradshaw, Habenicht None Wolosyn, Otis .: . • • • 4. CENTENNIAL AGREEMENT FOR TEMPORARY LEASE OF RETURN FLOWS. Englewood injects granular activated carbon to improve water quality into a forebay near Union Ave. and S. Platte River, but the process creates blackened water that cannot be directly introduced into City Ditch for exchanging. Clear water can be exchanged up City Ditch but must be pumped into the ditch from a forebay adjacent to the Allen Plant. Englewood has no pump or pipe for pumping this forebay, but Centennial is agreeing to provide and install the pump and pipe at Centennial's sole expense. Centennial owns reusable wastewater return flows to the S. Platte River and Englewood has means to re-divert these flows at Union Avenue and either use them or redeliver to Centennial. The proposed agreement would divert the return flows and pay Centennial $85.00 an acre-foot for the flows, plus pumping costs. Centennial would acquire all return flows delivered to McLellan Reservoir that are not acquired by Englewood and shall pay Englewood $30/acre foot, plus pumping costs. Englewood will pay Centennial $85 per acre foot for all return flows it acquires from Centennial and Centennial shall pay Englewood $30 per acre foot for return flows acquired by Centennial from McLellan Reservoir. Mr. Kasson moved; Mr. Habenicht seconded: Ayes: Nays: Members absent: Motion carried . To recommend Council approval of the Agreement for Temporary Lease and/or Re- Diversion of Reusable Return Flows of Water Agreement with Centennial Water and Sanitation District. Clark, Moore, Higday, Cassidy, Kasson, Bradshaw, Habenicht None Wolosyn, Otis • • • 5. DENVER AREA WATERING RESTRICTIONS. The Board received a Denver Post article dated April 16 , 2003 discussing Denver area watering restrictions. Mr. Fonda noted that Englewood currently does not have watering restrictions , but is encouraging residents to follow Denver's schedule. If flat-rate residents are caught wasting water they will be notigfied and if incidents continue, will be required to go on a water meter. 6. GRANT OF STORM SEWER AND WATER LINE EASEMENTS FOR ENGLEWOOD ENVIRONMENTAL FEDERATION. Property located at W. Girard Avenue and Englewood Parkway is currently owned by the Englewood Environmental Foundation, Inc. (EEF). The EEF is selling the property to an investment group for construction of a medical building, and is satisfying the title company's requirements to grant easements to the City of Englewood for a storm sewer and water line. Englewood 's City Attorney has reviewed the easements . Mr. Kasson moved; Mr. Otis seconded: Ayes: Nays: Members absent: Motion carried . To recommend Council approval by Ordinance of the storm sewer easement and the water line easement dedication by the Englewood Environmental Federation to the City of Englewood. Clark , Moore, Higday, Cassidy, Otis, Kasson , Habenicht None Wolosyn, Bradshaw • • • .....,, 7. LICENSE AGREEMENT FOR 4901 S. LIPAN DR. Mr. Michael Dryer, owner of 4901 S. Lipan Dr., submitted a License Agreement to cross the City Ditch with an asphalt driveway and maintain the City's easement along the enclosed ditch. The proposed asphalt drive would provide access and parking to his garage. The License Agreement will allow Mr. Dryer to install and maintain an asphalt surface in the existing ditch easement for improved appearance and to minimize maintenance and safety concerns. The Licensee expressly assumes full and strict liability for any and all damages of every nature to person or property caused by the point or points where the Licensee performs any work in connection with the crossing provided by the Licensee. The City reserves the right to make full use of the property necessary in the operation of the City Ditch. Englewood will maintain their easement and the right to install, repair remove or relocate the City Ditch at any time deemed necessary. Mr. Kasson moved; Mr. Higday seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the License Agreement to maintain a portion of the City Ditch at 4901 S. Lipan Dr. Clark, Moore, Higday, Cassidy, Otis, Kasson, Habenicht None Wolosyn, Bradshaw 8. CITY DITCH LICENSE AGREEMENT -BLAKELAND. Granshady, LLC submitted a City Ditch License Agreement for crossing the City Ditch at Santa Fe and Blakeland with a 12" Denver water main. This crossing will provide a looped water system to a 4-1/2 acre parcel to be developed into retail/commercial space. The Denver Water main will run parallel to Englewood's City Ditch easement on the property owned by the Corps of Engineers and the Colorado State Park System and will cross Englewood's City Ditch at Santa Fe . • • • Englewood's City Attorney and the Utilities Engineer have reviewed and approved the City Ditch License Agreement. Mr. Habenicht moved; Mr. Otis seconded: Ayes : Nays: Members absent: Motion carried. 9. COLORADO SNOWPACK. To recommend Council approval of the City Ditch License Agreement for a water line crossing to Granshady, LLC. Clark, Moore, Higday, Cassidy, Otis, Kasson, Habenicht None Wolosyn, Bradshaw The Board received a memo from Denver Water reporting on the most recent data collected from the Natural Resources Conservation Service. The report states that Colorado reached a near average peak snowpack accumulation during the month of April. 10. McLELLAN DEEP WELL REHABILITATION. The original McLellan pump station was constructed in 1964. Prior to 2002 the McLellan deep well was used intermittently, usually a few days every three to four months. But due to drought demands, this well is currently being used on a continual basis. It was recently discovered that the pump must be lowered deeper in the well shaft because with continuous use, it overheats and periodically shuts down . It was also noted that the wiring leading from the starter to the pump is inadequate. When the well was initially constructed, a valve was installed to vary the pumping rate, but the frequent use is taxing the motor and piping. A variable frequency drive is proposed to regulate the motor speed to vary flow from the well. • • • Because of the drought and difficulty obtaining competitive bids from drilling companies due to the high demand for their services and the resulting job backlog, a sole source bid was received from McLemore Pump in the amount of $63,885.00 for the rehabilitation of Englewood's McLellan deep well. In this instance, time is of the essence. Because of the electrical problems, the pump is continuously overheating and can cause the pump to fail and the electrical system to be damaged if not repaired immediately. Phil Martin of Martin and Wood reviewed the bid and agreed with the initial proposal, but had concerns about additional work that may be deemed necessary. It was recommended that any additional work is addressed with ''Not to Exceed" purchase orders. In his review, Mr. Martin does not anticipate that additional purchase orders will be necessary. Mr. Kasson moved; Mr. Habenicht seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the bid for rehabilitation of the McLellan deep well pump to McLemore Pump in the amount of $63,885.00. Clark, Moore, Higday, Cassidy, Otis, Kasson, Habenicht None Wolosyn, Bradshaw 11. CITY DITCH LICENSE AGREEMENT FOR FENCE CROSSING -3594 S. BANNOCK ST. The Englewood Water and Sewer Board, at their May 14, 2003 meeting, recommended Council approval by Ordinance of the License Agreement to install a gate across the City Ditch at 3594 S. Bannock St. Ms. Colleen Burke submitted a License Agreement for crossing the City Ditch with a gate at 3594 S. Bannock St. to define the limits of her maintenance responsibility. In the near future Ms. Burke and her adjacent neighbor, Judy Harris, will be applying for maintenance agreements on the City Ditch property behind their homes . .. • • • Englewood will maintain the use of their easement and the right to install, repair remove or relocate the City Ditch at any time deemed necessary. The License Agreement will allow Ms. Burke to install and maintain a gate in the existing ditch easement for improved appearance and to minimize maintenance and safety concerns. The Licensee expressly assumes full and strict liability for any and all damages of every nature to person or property caused by the point or points where the Licensee performs any work in connection with the crossing provided by the Licensee. The City reserves the right to make full use of the property necessary in the operation of the City Ditch. Mr. Higday moved; Mr. Cassidy seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the License Agreement to install a gate across the City Ditch at 3594 S. Bannock St Clark, Moore, Higday, Cassidy, Otis, Kasson, Habenicht None Wolosyn, Bradshaw 12. CONSTRUCTION AND WATER DRAINAGE EASEMENT FOR HIGHLINE CANAL BIKE TRAIL AT COUNTY LINE RD . The Englewood Water and Sewer Board, at their May 14, 2003 meeting, recommended Council approval by Ordinance of the Grant of Construction Easement and Intergovernmental Agreement for Water Drainage Easement of the City of Englewood Property into the McLellan Reservoir. The City of Littleton has submitted a Grant of Construction Easement and Intergovernmental Agreement for Water Drainage Easement for the Highline Canal and Trail Crossing at County Line Road. This will enable construction of a hike/bike trail that will cross underneath County Line Road and continue on the Highline Canal Trail. This is a serious safety concern because hikers and bikers currently cross the busy County Line Road. Construction of the drainage line will allow removal of seepage from the Highline Canal beneath the proposed trail to be discharged into the McLellan Reservoir. A restrictor • • • plate will be installed in the drainage pipe to minimize the amount of flows that would be allowed to enter the McLellan Reservoir. The agreement requires the City of Littleton to monitor discharge flows for quality concerns. If discharge limits are exceeded, a cease and desist order would be issued, as per the agreement. This drainage line is to be used solely for removing seepage from beneath the newly constructed trail at the Highline Canal, and not to be used as a storm water discharge point. Disturbed areas will be reseeded with a dry land pasture seed mix. The Highline Canal Trail project is to be continued on the south side of County Line Road and will be submitted to the Englewood/ McLellan Foundation for approval. Englewood's City Attorney has reviewed and approved the proposed easements. The existing barbed wire fence will be removed and Englewood will be compensated on a cost-per-linear-foot basis. An Englewood Utilities contractor will install an 8' chain line fence after construction. Mr. Higday moved ; Mr. Cassidy seconded: Ayes: Nays: Members absent: Motion carried. 13. CITYHALLFOUNTAIN. To recommend Council approval of Ordinance of the Grant of Construction Easement and Intergovernmental Agreement for Water Drainage Easement of the City of Englewood property in the McLellan Reservoir. Clark, Moore, Higday, Cassidy, Otis, Kasson, Habenicht None Wolosyn, Bradshaw Because of the extreme drought conditions that the Denver area was experiencing at the time, the Englewood Water and Sewer Board stated in their March 11, 2003 Minutes, "The Board also concurred that the City Hall fountain should not be run this summer." In the last few months Denver has experienced episodes of rain and snow, including the infamous record setting snowstorm in mid-March. This has resulted in other Denver Metro area water districts , including Denver, to relax their watering restrictions. • • • A number of residents have expressed to Water Board members, staff and the City Manager a desire to once again have the fountain functional. It is viewed as an attractive feature that compliments the new Alexan Center, City Hall and the Library. The Board is recommending to staff and City Council that the use of the City Hall fountain be reinstated. The Water board realizes that in the case of extreme drought conditions, this policy may have to be once again reconsidered. Mr. Higday moved; Mr. Habenicht seconded: Ayes: Nays: Members absent: Motion carried . 14. BUDGET. To recommend Council reinstate the use of the City Hall fountain. Clark, Moore, Higday, Cassidy, Otis, Kasson, Habenicht None Wolosyn, Bradshaw Stu discussed a proposed increase to the Utilities Department's administrative fees as part of Englewood's General Fund. The meeting adjourned at 6:21 p.m. The next Water and Sewer Board meeting will be Tuesday, June 10, 2003 in the Community Development Conference Room. Respectfully submitted, Cathy Burrage Recording Secretary