HomeMy WebLinkAbout2003-10-14 WSB MINUTES•
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WATER AND SEWER BOARD
MINUTES
OCTOBER 14, 2003
The meeting was called to order at 5 :06 p.m.
Members present:
Members absent:
Also present:
Wolosyn, Clark, Moore, Higday, Cassidy,
Otis, Bradshaw, Habenicht
Kasson (long-term medical absence)
Stewart Fonda, Director of Utilities
John Bock, Utilities Admin. Mgr .
Randy Pierce, Field Services Coordinator
1. MINUTES OF THE SEPTEMBER 9, 2003 MEETING.
The Englewood Water and Sewer Board approved the minutes from the September 9,
2003 meeting.
Mr. Higday moved;
Mr. Otis seconded:
Ayes:
Nays:
Members absent:
To approve the Minutes from the September
9, 2003 Englewood Water and Sewer Board
Meeting.
Wolosyn, Clark, Moore, Higday, Cassidy,
Otis, Bradshaw, Habenicht
None
Kasson
• Motion carried.
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2. DRURY INN -GUEST: JOE PERELESS
Joe Pereless, attorney for Drury Inn, appeared before the Board to appeal the amount
requested from the City resulting from sewer readings that exceeded the agreed upon
amounts in the original Hotel Sewer Tap Agreement. Joe Pereless, Dan Brotzman and
Stu Fonda met before the meeting and tentatively reached a compromise, subject to Water
Board approval. An average was agreed upon for the two day time period in question and
an additional $42,000 was assessed for the tap fees. The sewer tap agreement and letter
of credit will be extended for an additional two years from May 2004 to May 2006. The
letter of credit will be reduced $42,000 to reflect the additional tap fees.
Mr. Higday moved;
Mr. Cassidy seconded:
Ayes:
Nays:
Members absent:
Motion carried.
To approve the amended Drury Inn Hotel
Sewer Tap Agreement, Letter of Credit and
the additional payment of $42,000 for tap
fees.
Wolosyn, Clark, Moore, Higday, Cassidy,
Otis, Bradshaw, Habenicht
None
Kasson
3. 4020 S. ELATI ST. -GUEST: TOM & TRUDY HIGHBOLD.
Tom and Trudy Highbold appeared to present their case and challenge their high water
bill . The Highbolds appeared with a video camera, but permission to record was denied
by Chairman Gray Clark. John Bock and Randy Pierce of the Utilities Department
presented their data and findings. The Highbolds made arrangements for an audit and, if
no further leaks were found, the Board agreed to adjust the bill to reflect usages 590
gallons per day from April I 0 to June 1 and 1066 gallons per day from June 1 to August
11, 2003. The owners agree that, with the new meter, the new reading will be accurate
for the remainder of the bill, from August 11 to October 21 .
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4. RECORDS RETRIEVAL SYSTEM -TWINST AR INC.
John Bock appeared to discuss a proposed records retrieval system currently being used in
the City Clerk's office and Community Development. The Utilities Department is
running out of storage space for records the department is required, by mandate, to keep
for various periods of time. The department also does not have an existing program in
place for disaster recovery. A viable solution is to utilize the City's existing document
imaging system in conjunction with Twinstar, me. for file configuration training and
scanning the backlog. The State Archivist has approved this medium and the resulting
backup discs would be stored off site.
Twinstar has submitted a proposal for a total project cost, assuming all is done in a single
phase and exclusive of new personal computers, estimated at $50,228 .00. The Board
requested a demonstration at a future meeting.
Mr. Higday moved;
Mr. Cassidy seconded:
Ayes:
Nays:
Members absent:
Motion carried.
5. CLOUD SEEDING.
To approve the records retrieval system from
Twinstar, Inc. in the amount of $50,228.00.
Wolosyn, Clark, Moore, Higday, Cassidy,
Otis, Bradshaw, Habenicht
None
Kasson
Englewood participated in Denver's cloud seeding program in 2002-03. An independent
evaluation determined that there was a 14% increase snowfall as a result of the cloud
seeding effort. Utilizing the same participation percentages as last year, Denver is asking
for the same contribution, which would make Englewood's share $3,200 for the 2003-04
winter.
Mr. Cassidy moved;
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Mr. Higday seconded:
Ayes:
Nays:
Members absent:
Motion carried.
To approve participating in Denver's 2003-
04 winter cloud seeding program in the
amount of $3,200.
Wolosyn , Clark, Moore, Higday, Cassidy,
Otis, Bradshaw, Habenicht
None
Kasson
6. CITY DITCH RECIRCULATION AGREEMENT WITH DENVER WATER.
Denver submitted a City Ditch/Highline Canal Agreement to the Board. In 2002 Denver
Water Department decided not to continue operating the City Ditch north ofl-25 once the
TREX Project severed it. Because Englewood will no longer be delivering water to
Denver for use north of Harvard Gulch, Englewood and Denver have agreed to change to
arrangements set for the 1995 Agreement. This agreement would allow continued flows
of Denver's water in a portion of the City Ditch south from Harvard Gulch. Once the
final draft is approved, the agreement will be submitted for Board approval.
7. VULNERABILITY ASSESSMENT.
The Utilities Department is required by the Bioterrorism Preparedness and Response Act
of 2002 , Section 1433(a) to conduct a Vulnerability Assessment , certify and submit a
copy of the assessment to EPA and prepare or revise an emergency response plan that
incorporates the results of the Vulnerability Assessment. This is required for every
community water system serving a population greater than 3,300.
The Allen Filter Plant received six proposals. After careful evaluation, it was decided to
contract with CDM to prepare the assessment for $27 ,000. Utilities personnel thought
CDM was the firm that was most familiar with Englewood's facilities and has determined
CDM is experienced in completing this type of evaluation.
Mr. Higday moved ;
Mr. Otis seconded: To approve the CDM proposal for preparing
a vulnerability assessment to comply with
the Bioterrorism Preparedness Act for
$27 ,000.
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Ayes:
Nays:
Members absent:
Motion carried.
8. INFORMATIONAL ITEMS:
Wolosyn, Clark, Moore, Higday, Cassidy,
Otis, Bradshaw, Habenicht
None
Kasson
The Board received a copy of a letter Stu mailed to Senator Ben Nighthorse Campbell
dated September 24, 2003 regarding the American Water Works Association Research
Foundation's concern about federal funding for drinking water security research.
The Board received a Denver Post article dated September 28, 2003, "Denver Water does
test for NDMA." The editorial from Steve Work, Director of Operations and
Maintenance with Denver Water, discusses the testing done by Denver Water in Chatfield
Reservoir for NDMA for the last two years. The results have all been negative .
9. SOUTH SUBURBAN INTERGOVERNMENTAL AGREEMENT.
The Board received a letter dated September 30, 2003 to David Hill regarding South
Suburban's participation in the Englewood Golf Course Well. South Suburban was given
the choice of tapping onto to Englewood's extended main in the area of the Englewood
water park or participating in the costs of Englewood's golf course well in return for 20
acre feet of water. A meeting with all parties has been scheduled for October 16, with the
last date for South Suburban to accept Englewood's offer extended to October 31, 2003 .
10. SOUTH ENGLEWOOD STANDARD CONNECTOR'S AGREEMENT.
The South Englewood Sanitation District submitted a standard connector's agreement for
Board approval. The Englewood/Littleton treatment plant is able to receive and treat
sewage transmitted by various districts and the attached agreement addresses this service
with the district that owns and maintains the sewer mains.
In the South Englewood Sanitation District there are 4,594 taps encompassing
approximately 6 square miles . South Englewood will continue to own the lines and be
responsible for capital improvements .
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Mr. Higday moved;
Mr. Otis seconded:
Ayes :
Nays:
Members absent:
Motion carried.
To recommend Council approval of the
South Englewood Sanitation District's
Connector's Agreement.
Wolosyn, Clark, Moore, Higday, Cassidy,
Otis, Bradshaw, Habenicht
None
Kasson
11 . NITRATE AND NITRITE IN DRINKING WATER.
The Board received a fact sheet from the state of Ohio regarding nitrate and nitrites in
drinking water.
The meeting adjourned at 5:53 p .m.
The next Water and Sewer Board meeting will be Tuesday, November 12 , 2003 in the
Community Development Conference Room.
Respectfully submitted,
Cathy Burrage
Recording Secretary