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HomeMy WebLinkAbout2003-11-12 WSB MINUTES• • • WATER AND SEWER BOARD MINUTES NOVEMBER 12, 2003 The meeting was called to order at 5:06 p.m. Members present: Members absent: Also present: Wolosyn, Cassidy, Otis, Bradshaw, Habenicht Kasson (long-term medical absence), Clark, Moore, Higday Stewart Fonda, Director of Utilities 1. MINUTES OF THE OCTOBER 14, 2003 MEETING. The Englewood Water and Sewer Board approved the minutes from the October 14, 2003 meeting, as amended. Ms. Bradshaw moved ; Ms. Wolosyn seconded: Ayes: Nays: Members absent: Motion carried . To approve the Minutes from the October 14, 2003 Englewood Water and Sewer Board Meeting, as amended. Wolosyn , Cassidy, Otis, Bradshaw, Habenicht None Kasson, Clark, Moore, Higday • • • 2 . LICENSE AGREEMENT & TEMP . CONSTRUCTION AGREEMENT -2890 S. CLARKSON ST. -DIANA BRAY. Mr. and Mrs. Bray submitted a License Agreement and Temporary Construction Easement to encroach into Englewood's City Ditch easement for a remodeling addition for the residence at 2890 S. Clarkson St. This area encroaches where the City Ditch easement runs diagonally across the property. This encroachment will even out the boundaries of a previous remodeling project. Mr. Otis moved; Mr. Cassidy seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the License Agreement and Grant of Temporary Construction Easement for 2890 S. Clarkson St. Wolosyn, Cassidy, Otis, Bradshaw, Habenicht None Kasson, Clark, Moore, Higday 3. LICENSE AGREEMENT FOR 3594 S. BANNOCK ST. -MS . BURKE . Ms. Colleen Burke submitted a License Agreement to maintain the City 's easement along the City Ditch, which is an enclosed drainage way adjacent to 3594 S. Bannock St. Ms. Burke and her adjacent neighbor, Judy Harris, will be both applying for maintenance agreements on the City Ditch property behind their homes. The License Agreement will allow Ms. Burke to maintain the existing ditch easement for improved appearance and to minimize maintenance and safety concerns. Mr. Habenicht moved; Ms. W olosyn seconded: Ayes: To recommend Council approval of the License Agreement for 3594 S. Bannock St. for Colleen Burke. Wolosyn, Cassidy, Otis, Bradshaw, Habenicht • • • Nays: None Members absent: Kasson, Clark, Moore, Higday Motion carried. Gray Clark entered at 5:10 p .m. 4 . DRAINAGE & FLOOD CONTROL IMPROVEMENTS F OR MARCY GULCH AND CITY DITCH. A Master Plan of Drainage for Marcy Gulch was originally prepared in 1985 for the Marcy Gulch drainage basin in Highlands Ranch. Urban Drainage, Centennial Water and Sanitation District and the City of Englewood now wish to proceed with design and constrnction of the drainage and flood control improvements for this area. Erosion has exposed the pipe and the coming spring runoff could cause Englewood's existing siphon strncture to fail. This would create an emergency situation because water could not be delivered to either Highlands Ranch or the Allen Filter Plant. Urban Drainage and Flood Control is proposing to constrnct a new spillway to replace the existing City Ditch pipe with 48" reinforced concrete pipe and to constrnct a new inlet and outlet strncture . Centennial will pay for the design of the inlet and outlet strnctures and enlargement of the City Ditch pipe to 48". Englewood's portion is $12,550 with Centennial contributing $9 ,930. Mr. Otis moved; Mr. Cassidy seconded: Ayes: Gray Clark recused himself from the vote. Nays: Members absent: Motion carried. To recommend Council approval of the Agreement Regarding Design and Construction of Drainage and Flood Control Improvements for March Gulch at City Ditch. Wolosyn , Cassidy, Otis , Bradshaw, Habenicht None Kasson, Moore, Higday •• • • 5. CITY DITCH HIGHLINE CANAL AGREEMENT WITH DENVER. In 2002 Denver Water Department decided to discontinue operating the City Ditch north ofl-25 once the TREX Project severed it. Since Englewood will no longer be delivering water to Denver for use north of Harvard Gulch, Englewood and Denver hav e agreed to change the compensation arrangement set forth in the 1995 Agreement. The Board received a copy of the City Ditch/Highline Canal Agreement from Denver to continue flows in a portion of the City Ditch south from Harvard Gulch. Denver has agreed to reimburse Englewood up to $257 ,000 for the construction of a pump-back recirculation system for the open section of City Ditch between 350 E. Cornell and 2750 S. Clarkson. Englewood shall pay a proportionate share of the operation and maintenance expenses on that section of the City Ditch, including the Highline diversion to McLellan Reservoir. Englewood's share of these costs will be based on the ratio of the volume of water diverted for Englewood at the Highline diversion dam. Mr. Habenicht moved; Mr. Otis seconded: Ayes: Nays: Members absent: Motion carried. To recommend Council approval of the 2003 City Ditch/Highline Canal Agreement for the delivery of raw water. Wolosyn, Cassidy, Otis, Bradshaw, Habenicht, Clark None Kasson, Moore, Higday 6. PUMPING UNITS FOR WATER WELLS UA-5 AND A-Ml (McLELLAN RESERVOIR AND ENGLEWOOD GOLF COURSE WELLS). Two wells were drilled to supplement Englewood's surface water sources during drought conditions. One was drilled into the Lower Arapahoe Aquifer (LA-5, Englewood Golf Course) and the other was drilled into the Arapahoe Aquifer (A-Ml, McLellan Reservoir) . • • • The drilling was the first phase of the project, to be followed by the purchase and installation of the pumping unit, transformers, electrical controls, meter vaults and valving. The proposed system will include all necessary equipment and labor for installing the pumping unit equipment up to the discharge from the meter vaults. Am West, Inc. is the recommended low, acceptable bidder at $138,449 .00. Martin & Wood Engineers has reviewed and approved the recommended acceptable bidder. Mr. Otis moved; Mr. Cassidy seconded: Ayes: Nays: Members absent: Motion carried . To recommend Council approval of the bid from Am West in the amount of $130,177.00 for the pumping units for LA-5 and A-Ml. Wolosyn, Cassidy, Otis, Bradshaw, Habenicht, Clark None Kasson, Moore, Higday 7. LETTER TO SENATOR BEN HIGHTHORSE CAMPBELL DATED OCTOBER 31, 2003. The Board received a copy of a letter Stu Fonda sent to Senator Ben Nighthorse Campbell regarding research needed to improve the protection of our water distribution systems. The Board also received a suggested draft Congressional letter to Secretary Ridge from Senator Campbell recommending a partnership in which money invested by AwwaRF would be leveraged by funds from the Department of Homeland Security in a cooperative research effort. 8. WATER & SEWER BOARD DINNER-DECEMBER 9, 2003. The Water and Sewer Board Christmas dinner will be held Tuesday, December 9, 2003 at 5:30 at the County Line Barbeque. The meeting adjourned at 5 :45 p.m . .. • • • The next Water and Sewer Board meeting will be Tuesday, December 9, 2003 at County Line Barbeque. Respectfully submitted, Cathy Burrage Recording Secretary