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HomeMy WebLinkAbout2003-04-08 WSB MINUTES'• • • • ·-. WATER AND SEWER BOARD MINUTES April 8, 2003 The meeting was called to order at 5:04 p.m. Members present: Members absent: Also present: Wolosyn, Clark, Moore, Higday, Cassidy, Otis , Kasson , Bradshaw Habenicht Stewart Fonda, Director of Utilities 1. MINUTES OF THE MARCH 11 , 2003 MEETING. The Englewood Water and Sewer Board approved the minutes from the March 11 , 2003 meeting . . Mr. Kasson moved: Mr. Wolosyn seconded : Ayes: Nays : Members absent: Motion carried. To approve the Minutes from the March 11 , 2003 Englewood Water and Sewer Board Meeting. Wolosyn , Clark, Moore, Higday, Cassidy, Otis , Kasson , Bradshaw None Habenicht 2. GUEST : DAVID HILL-WATER RIGHTS ATTY. Mr. David Hill of Berg Hill Greenleaf & Ruscitti appeared before the Board to review Aurora 's claim that approximately 4,000 acre feet of its diversions on the Last Chance • • • ditch rights create water that Aurora can re-use to extinction. Aurora's position enables Aurora to take more water at Strontia, which shorts the water rights, which divert below Englewood and causes calls against Englewood's water. Hill also discussed the history of Englewood's water rights. 3. POWDERED ACTIVATED CARBON (PAC) SYSTEM AND AMMONIA STORAGE TANK. Seasonal algae events in the Allen Water Treatment Plant's raw water supplies lead to complaints of musty tastes and odors from Englewood customers. The City has been renting PAC equipment, housed within a trailer, for the past year and has had positive results using carbon which removes organic material that causes taste and odor problems. Recognizing the long-term benefit of a permanent system and to eliminate the rental cost of $4 ,000/month, the City has decided to build a permanent PAC facility at the Union A venue Pump Station. The recommended purchase is for constructing a new masonry building to contain chemical storage and feed facilities for the powdered activated carbon including chemical storage handling and feed equipment, piping, spill containment, metering, electrical , controls and instrumentation. This includes installation of the previously purchased PAC feed equipment. Also part of this bid is the purchase and installation of a 2,500-gallon aqua ammonia storage tank and supports with piping modifications in an existing room at the Allen Water Treatment Plant. Due to time constraints, it was decided to request bids from five reputable contractors recommended by the project engineer, Carrollo Engineering. Quotes were received on April 23, 2003 from five contractors. Three bids were received. Glacier Construction Co. Jennison Construction Co. Staner Construction, Inc. $542,350.00 $619 ,952.00 $788,000.00 Carollo Engineers evaluated the five contractor's proposals and determined that Glacier Construction Company best met the City's specifications. The engineer's estimate was $500,000 . $100,000 was budgeted for the ammonia storage tank building and $150 ,000 for the PAC building. Funds are available for the remaining amount. The Board agreed that ifthe final bid was under $500 ,000 to automatically forward to City Council for approval , and if over $500,000.00 to require a phone vote . Mr. Otis recommended; • • • Ms. W olosyn seconded: Ayes: Nays: Members absent: Motion carried. Recommending Council approval of awarding the bid to Glacier Construction Co. in the amount of $542,350.00 for the construction of the powdered activated carbon system building and an ammonia storage tank. Wolosyn, Clark, Moore, Higday, Cassidy, Otis, Kasson, Bradshaw None Habenicht 4 . LICENSE AGREEMENT FOR BROWN DITCH ON WATSON LANE. Heartstone Homes submitted a License Agreement to maintain the City's easement along the Brown Ditch, which is an open drainage way. An adjacent development was built, and pipes were constructed for crossing the Brown Ditch at approximately 5600 Watson Lane. Watson Lane is located one block west of Federal, south of Bowles and north of Columbine Country Club in the City of Littleton. Englewood will maintain their easement and the right to install, repair, remove or relocate the Brown Ditch at any time deemed necessary. The License Agreement will allow Heartstone Homes to fill in the existing ditch for improved appearance and to minimize maintenance and safety concerns. The Licensee expressly assumes full and strict liability for any and all damages of every nature to person or property caused by the Licensee performing any work in connection with the use of the easement by the Licensee. The City reserves the right to make full use of the property necessary in the operation of the Brown Ditch. Ms. Bradshaw moved; Mr. Higday seconded: To recommend Council approval of the City Ditch license agreement with Heartstone Homes for maintaining the City's easement along the Brown Ditch at 5600 Watson Lane . •• • • Ayes: Nays: Members absent: Motion carried. Wolosyn, Clark, Moore, Higday, Cassidy, Otis, Kasson, Bradshaw None Habenicht 5. KENT VILLAGE LETTER OF MARCH 11, 2003. The Board received a copy of a letter from the Kent Village Association discussing resident complains about Englewood's water resulting in unpleasant taste, particles in the water and a stain residue that is left on windows when cleaned. Stu discussed the follow- up investigation and that some of the complaints are due to hard water resulting from the current drought conditions. Utilities staff will explore flushing the main lines in the area. The Board also received a copy of John Bock's response dated March 31, 2003 . 6. SECURITY ADVISORY. The Board received a Security Advisory from the State of Colorado advising that on March 23 a tractor-trailer and its load of 21,000 pounds of Gramoxone, a toxic liquid herbicide, was stolen from Mississaugh, Canada. While there is no known evidence of the motives of those that have stolen this supply of chemicals, it is important that water utilities be aware that this theft has occurred. 7. WATER METER PURCHASE. The Utilities Department is converting the metering system to the ITRON Automatic Meter Reading System. All meters and registers will be will be compatible with the ITRON System. About $15,000 worth of these meters and yokes will be resold to Englewood customers for new installations as part of the flat-rate-to-meter conversion process. The remaining stock will be used to replace inactive or poorly functioning meters or convert meters to the ITRON system as part of the water meter maintenance program. There is money budgeted for these items in the 2002 budget. Mountain States Pipe & Supply was the low bidder in the amount of $70,455.38 for the ERT meters and Dana Kepner as the low bidder in the amount of $6,23 7 .65 for the regular%" yokes, valves and fittings. • • • Mr. Kasson moved; Ms. Wolosyn: Ayes : Nays: Members absent: Motion carried . 8 . WATER TASTE TEST. To recommend Council approval of the 2003 water meter purchase to Mountain States Pipe for $70,455 .38 and Dana Kepner for $6,237.65 for yokes and valves. Wolosyn, Clark, Moore, Higday, Cassidy, Otis, Kasson, Bradshaw None Habenicht Five samples were taken from various areas around town-Bi-City Wastewater Treatment Plant, 3416 S . Race St., the Civic Center, 3405 S. Race St. and the Kent Village Club House. The Board sampled water from the v arious jugs anonymously. The consensus was that the water from 3405 S . Race and Kent Village had a metallic taste. Stu noted that, as discussed above, steps were being to investigate the cause. The meeting adjourned at 6:20 p.m. The next Water and Sewer Board meeting will be Tuesday, May 14, 2003 in the Community Development Conference Room. Respectfully submitted, Cathy Burrage Recording Secretary