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HomeMy WebLinkAbout2004-04-06 PZC MINUTES• • • I. CITY OF ENGLEWOOD PLANNING AND ZONING COMMISSION April 6, 2004 CALL TO ORDER The regular meeting of the City Planning and Zoning Commission was called to order at 7:00 p.m. in the Community Development Conference Room of the Englewood Civic Center, Chair Krieger presiding. Present: Absent: Staff : Adams, Bleile, Diekmeier, Krieger, Mosteller, Mueller, Roth, Schum Welker, Hunt (alternate) Tricia Langon, Senior Planner Nancy Reid , Assistant City Attorney II. APPROVAL OF MINUTES March 16, 2004 Mr. Diekmeier moved: Mr. Adams seconded: To approve the March 16, 2004 Minutes . AYES: NAYS: ABSTAIN: ABSENT: Adams, Bleile, Diekmeier, Krieger, Mosteller, Roth None Mueller, Schum Welker Motion carried. Ill. STUDY SESSION A. E-Bay Drop-off Store Use Ms. Langon stated she would like to have a short discussion on the E-bay store use. Ms. Reid believes a detailed discussion and decision needs to be in a public hearing. Staff is looking for guidance on the use. Ms. Langon asked Commissioners to review the material provided and to checkout a similar use on South Broadway in Denver. Regarding the letter from Sell It Online included in the packet, Ms. Langon stated she believes that business located in Littleton; Littleton d etermined the use to be office. She is unaware how Denver has classified the use. Ms. Langon reiterated that Commissioners should keep the material and review it in preparation of a possible public hearing. Ms. Krieger asked why Ms. Reid feels it requires a public hearing. Ms. Reid responded that it is an unlisted use and within the Unified Development Code (U DC ), the Community Development Director has the authority to make an initial determination of where the use 1 • • • is allowed. If someone disagrees with that determination, they may appeal to the Planning Commission for an interpretation. If staff needs assistance in making the determination, they can apply to the Commission for an interpretation, which requires a public hearing. Mr. Bleile asked how the request from Sell It Online was handled. Ms. Langon stated that Mr. Simpson, Director of Community Development, determined it was an unlisted use; therefore, it was not allowed. However, if the owner wanted to find out where the use was allowed, he was advised that he could make a request to the Planning Commission for an official determination. He chose not to pursue that avenue. Since that time, staff has received two other requests for the use. Mr. Simpson has requested guidance as to where or if the use should be allowed in the City. Ms. Langon reiterated that the UDC provides Mr. Simpson with the authority to make that decision which would stand until Planning Commission or City Council changed it. Ms. Reid stated a Commission decision needs to be based on facts heard at a public hearing; therefore, staff can request an official interpretation, with the City of Englewood as the applicant. B. Dormer Projection into Bulk Plane Ms. Langon stated that at the last meeting it was the consensus of the members that dormers, with or without windows, could project into the bulk plane. Ms. Langon distributed a draft policy based on that consensus . Since that meeting, Mr. Roth has raised the issue that he feels dormers should have windows. Ms. Krieger and Mr. Bleile stated they didn't see a problem with allowing dormers without windows. Mr. Schum stated he liked the idea of requiring windows. Ms. Mueller stated she was unaware of another city that didn 't allow dormers without windows to project into the bulk plane, but agrees windows provide additional light and add more of an architectural element. Ms. Reid stated the issue is to clarify the Commission's intent when they considered the UDC; was their intent to allow dormers with and without windows to project into the bulk plan or was their intent to only allow dormers with windows. An amendment to the UDC would require a public hearing; however, staff may create a policy based on the Commission's consensus. Ms. Langon stated that when the policy is taken forward as an amendment to the UDC, an architectural definition of dormer could be needed. She reminded the Commission that there would be a number of little "housekeeping" issues, such as the dormers that would come up from time to time. Staff intends on creating policies for each of those issues based on the Commission's intent and taking all the policies forward at one time as an amendment. The policy holds until the Commission rescinds it or the Code is amended. Discussion ensued . 2 • • • Since the UDC provided an exception for "dormer windows", it was the consensus of the Commission that it was their original intent that only dormers wi.th windows be allowed to project into the bulk plane. .~ · Discussion ensued regarding the size and location of windows within the dormer. Ms. Reid stated that issue was not part of the original UDC, and would, therefore, require a public hearing and could not be part of the policy. Ms. Langon stated she would finalize the policy to only allow dormers with windows to project into the bulk plane. She asked if the Commission wished to review it again at the next meeting. The Commission decided it did not need to review the policy again . Ms. Langon stated the policy would be signed by Chair Krieger and the Bob Simpson, Director of Community Development. IV. PUBLIC FORUM No one was present to address the Commission . V. DIRECTOR'S CHOICE With regard to the DRCOG brochure included in the packet, Ms. Langon stated there is no fee for the classes. Classes are limited in size, and reservations are being taken on a first- come, first-served basis. Since no fee is required, she urged Commissioners to register on their own. If after registering they are unable to attend, she urged Commissioners to cancel their reservation to provide other people the opportunity of attending. After the last meeting, Ms. Mosteller suggested a member brochure with a photo and short resume of each Commissioner would be helpful for new members. Ms. Langon stated staff would work on creating a brochure. The Broadway Plan public meeting is scheduled for April 14, 7 p.m . in the Community Room. Ms. Reid stated Commissioners should not discuss the material as a group or represent themselves as Planning Commissioners. Commissioners may make comments as citizens, but not Commissioners. Since more than 3 Commissioners are planning to attend, under Sunshine Laws staff will post the meeting. When the Plan comes back to the Commission for public hearing, Commissioners should state on the record any vital information they feel they received or heard at the April 14 meeting. Ms . Langon stated the April 20 meeting would be held in Council Chambers. The Master Bicycle Plan, which is part of the transportation portion of the Comprehensive Plan , would be presented. A study session on the Broadway Plan would also be held that evening. The public hearing for the Broadway Plan is tentatively scheduled for May 18 . 3 , . • VI. ATTORNEY'S CHOICE Ms. Reid stated she had nbthing further. VII. COMMISSIONER'S CHOICE Mr. Schum stated the GIW project is being completed and traffic is a concern. Mr. Bleile asked what was being done to the house at Bannock and Hampden. Ms. Langon stated that was the Skerritt House and is owned by Colorado Preservation, Inc. which is renovating the house for historical preservation . Mr. Diekmeier stated no one has contacted him regarding the Denver Seminary project. Mr. Roth stated there was an article in the newspaper announcing Eckerd was closing its Colorado stores. VIII. TRAINING The Commission watched a portion of a video produced by Rocky Mountain Land Institute entitled "Land Use from A to Z: Public Meetings." The video addressed ex parte communication, legislative and quasi-judicial functions of Commissions, and provided tips • on preparing for and conducting a meeting. The meeting adjourned at 8 :30 p.m . • 4