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HomeMy WebLinkAbout1977-07-16 CSB MINUTESPRESENT: ABSENT: MINUIE S BOARD OF CAREER SERVICE CDMMISSIONERS Q 'IHUR3DAY, JUNE lb, 1977 Judith B. Herming, JoEllen 'furner, William Hanson, Robert Brundag;e and Ed White None OTHERS PRESENT: Hugh H. Brown, Leioma Koestner and Richard Edison * * * Commissioner Henning called the reeting to order. She asked jf there were any additions or corrections to the Minutes of the May 19, 1977 reeting. CDMMISSIONER BRUNDAGE lVDVED AND COMMISSI<l'IBR WHI'IE SECONIED 'IO AMEND THE MINUIBS AS FOLI.DtJS: 'IO STRIKE THE WORDS "'IO PERSIST" ON PAGE 14, PARAGRAPH 1, THE LAST SEN'IENCE WHICH READS, "HE STA'IED THAT HE Gar THE FEELING THAT "WORKING FOR THE CITY WASi~ IT VERY HEAL'IHY 'ID PERSIST. II Ayes: Herming, Turner, Hanson, Brundage, White ·Nays: None ~'HE lVDTION CARRIED. * * * Leioma Koestner, President of the Englewood Enployee's Association, announced that the Armual Enployee' s Association picnic will be held on Saturday, July 9, 1977 at 10: 00 a.rn. in Bear Creek Park. She invited all Board rrembers and their families to attend. Richard Edison was in attendance representing the Englewood Firefig]1ter' s Associa-· tion. The Englewood Police Benefit Association was not represented. * * * Persormel Director's Choice -Mr. Brown advised the Board that the title of Persormel Director was changed by Council to Err:ployee Relations Director, since Andy McC0tm, City Manager, felt the title covers the responsibilities of the job rrore fully; the duties will remain the sanE. The City hopes to have a new Err:ployee Relations Director hired by the first part of August. Regarding Benchmark Mr. Brown stated that he would like to send a letter to the enployees stating that the Board has studied the plan and approved Benchmark as the Classification Plan for the City. In order to irrplerent that, Mr. Brown would like to use the sare questiormaire that was sent to the eIIl)loyees asking them if they have any changes or arrendrIEnts to what they previously reported, pointing out to the enployee that an accurate account of their job is the most iIIl)ortant thing. Career Service Board Minutes June ~ 1977 Page 2 Mr. Brown stated that this is as far as he would like to go before the hiring of the new Errployee Relations Director, so that the new Director can have a part in selecting the errployee committee to evaluate the questionnaires. Chairperson Henning stated that she felt that this process by-passes the step that the Board discussed with the errployees of having open orientation sessions for the errployees prior to the time that they would fill out the questionnaires, walking them through the process a little bit so they understood the ultimate use of the questionnaires. She stated that she was reluctant to by-pass this process, and felt that they should schedule two or three sessions prior to the questionnaires going out. Mr. Brown stated that he did not rrean to exclude this step, and he wanted to arrange open m=etings on City tirne to explain the procedure and leave it open to questions by the errployees. Mr. Brown stated that he would like to work with the associations both in organizing and presenting these sessions. Chairperson Henning indicated that this was fine in that it would furnish the errployees with the opportunity to find out about the system. Comnissioner Brundage stated that he felt the errployees should have a rather detailed explanation of the point system, and indicated that until Mr. Oliver explained the system, it was extremely difficult to understand. Chairperson Henning asked Mr. Brown to advise the Board when the errployee study sessions are scheduled so that they can attend if they are available in order to get employee feedback regarding this. Mr. Brown indicated that he would advise them of the same. * * * Commissioner's Choice -Corrmissioner Brundage referred to the letter of Attorney Criswell regarding the termination of Francella Montoya. Mr. BrOND indicated that he had some correspondence with Mr. Criswell. He indicated that after Ms. JVbntoya's termination he received the letter from Mr. Criswell challeng- ing her terrn:ination. Mr. BrOND sent Mr. Criswe l l a letter indicating that Ms. JVbntoya was a part-tirne employee not under Career Service. Mr. Criswell wrote a letter back stating that he did not understand it and did not essentially agree with it. Mr. Brown stated that Ms. Montoya's position was started in 1975 as a part-tirre/half- tirne position in Personnel to deal with Career Service matters and the increasing load of work. Shortly thereafter the City went into the insurance business and they felt that the need was apparent for a half-time person to handle the work load corning through the office. Personnel had the option of having two part-time people; the insurance fund was paying for its own on a half-tine basis. Career Service Board Minutes June lb, 1977 Page 3 There was a half-time person in Personnel at that time, and the person asked if she could work both jobs; joining two ·part-time positions. The Perscnne 1 Director agreed to that. She was not the regular classified errployee, but because of the time put in she did qualify for various benefits. She was paid at the regular rate but did not qualify for the pension program. At a later date she had an opportunity to take a full-time position with the City in the Finance Department and she took it. When M3. l\bntoya applied for the vacant positions she was told the arrangement the City had with the previous girl, and agreed to the same arrangement. She worked very well from June through Decerrber, when she got an excellent rating from the Personnel Director and received a raise. Then unfortunately everything went down hill with her. She developed a very bad attitude as far as working with other errployees and people coming into the office. She handled insurance calls from employees and applications for errployrrent and the Personnel Director received corrplaints regarding her abruptness in handling these matters, and felt he could not put up with it. 'Ihe situation continued to get worse; she was not able to get along with Karen when she assWTed Brenda's position. Mr. Brown stated that he was involved in the situation when he came into the office. They tried to work things out by changing responsibilities and duties, but things didn't change. M3. l\bntoya had an accident and was at the therapist for treatment almost daily. · After two months of this she was asked to change her therapy sessions to nights, but s}1e was unwilling to work out anything with her doctor. She got very abrupt with Mr. Lorig and they got into a big name-calling session. She was unwilling to adjust her attitude or work habits and Mr. Lorig gave her her dismissal notice. M3. M:mtoya understood that she did not fall under Career Service and for her to appeal on that basis was a surprise to all. The position has not been filled; partly in case there is a question in the Board's mind where we stand and partly because the decision has not been made whether to fill it with one person or two. At the present time Personnel has been operating with Kelly Girls on a part-time basis. Corrmissioner White suggested that in the future all part-time eployees sign a waiver so that the City would have protection against this happening again. Mr. BrCMn stated that the City has never considered part-time errployees as a permanent errployee under the Career Service Board. Chairpersm Henning asked if we need a legal opinion from the City Attorney on this matter. Mr. BrCMn indicated that the Code does't refer to it, as it hasn't come up in the past. Commissioner Brundage referred to the Personnel Action dated December 8, 1976 mentioned in Mr. Criswell's letter changing M3. IVbntoya's status from probationary to permanent. Career Service Board Minutes June J6, 1977 Page 4 Mr. Brown indicated that it has no technical bearing, as an exerrpt person is on probationary status forever. It was rrostly meant to indicate that after six rronths there might be a raise or a pat on the back where they went from probationary to permanent. He indicated that a secretary was just hired in the Library and that was the first time he had come across it. He stated that it is not a legal thing, but when they changed from a six-month to one-year probationary period, it was a way of telling an exerrpt errployee that they had done a good job. This is what happened to Ms. l\bntoya, she got a six-month written evaluation from her department head which co!Tll1'ended her and gave her a raise. He indicated that unfortunately there was an error on the personnel action that was sent out terminating Ms. Montoya since it excluded the fact that she was an "exerrpt" errployee. However, the correction was made and the corrected personnel action has been made a part of her file. * * * Chairperson Henning asked if Mr. Brown replied to the City Council's letter to the Board on vertical promotions. Mr. Bram indicated that the matter had been discussed at a previous meeting, but he wasn't aware of any definite decision as to how to handle tte matter. Chairperson Henning asked Mr. Brown to send a memo to City Council along with a copy of the Minutes which were sent to Career Service from the previous meeting discussing lateral promotions. Mr. Bram went on to explain vertical promotions to the Board, explaining that the City presently has 13 grades with six steps in each grade. Under the present system if an errployee is at the E step in one grade and gets prorroted to a position at a grade higher. The City would like to have the option available of going to the smre arrount in the higher grade, or something slightly above; the minimum being a 10% increase. Leioma Koestner, President of the Englewood Errployee' s Association, stated that when an errployee is going up a couple of steps that errployee is carrying all his prior knowledge with him. She indicated that the Municipal Code does state that an errployee with the City should have preference over others hired from outside the City. She felt it would be demoralizing to go down in light of a person's experience with the City. * * * Approval of Eligibility Lists -Chairperson Henning read the following Eligibility Lists for approval of the Board: 1. Clerk-Typist (Wastewater) 2. Draftsman/Inspector (Utilities) 3. Lirutenant (Police) 4. Maintenanceworker (Public Works) 5. Leadworker (Public Works) 6. Chief Code Enforcement Officer (Code Enforcement) 7. Water Plant Operator (Utilities) 8. Jr. Account Clerk (Finance) 9. Mechanic's Helper (Public Works) 10. Laboratory Technician (Utilities) Career Service Board Minutes June ~ 1977 Page 5 COMMISSIONER WHI'IE IDVED AND COMMISSIONER HANSON SECONIBD 'IO APPROVE THE ELIGIBILITY LISTS AS READ. P;yes: Henning, Turner, Hanson, Brundage and White Nays: None 'IHE IDTICN CARRIED. * * * Commissioner White indicated that he would like to see Judith Henning's title changed from Chairman to Chairperson. Chairperson Henning agreed and requested that the change be made. * * * Approval of the positions vacant -Chairperson Henning read the following vacancies to be approved by the Board: 1. Wastewater Treat:rrent Plant a. Chief Operator (1) b. Plant Operator (1) c. Chief !Vechanic (1) 2. Utilities a. Inspector/rroubleshooter (1) 3. Finance a. Jr. Accomtant (1) 4. Comnunity Develop:rrent a. Rehabilitation Technician (1) Commissioner Brundage asked what was happening on the Jr. Accountant position. IV!r. Brown indicated that we readvertised the position and will be testing tomorrow for that position. He stated that the individual who contested the procedure at the last rreeting for that position has reapplied and will be tested with the others, and an eligibility will be formulated. COMMISSICNER WHI'IE IDVED AND COMMISSIONER TURIBR SECCNIBD 'IO ACCEPT 'IHE IBCLARATICN OF VACANCIES. P;yes: Henning, 'fu.rner, Hanson, Brundage and White Nays: None 'IHE IDTION CARRIED. Career Service Board Minutes June lS, 1977 Page 6 Approval of Personnel Actions -Chairperson Henning asked for approval of the perscnnel actions before the board which are as follows: NEW HIRES: Chad Horner Sandra Nelson John P. Lawler Alan W. Hehr Charles P. Schimofle Gordon Whittaker Carol J. Gregory Arnold A. Wardlaw Gregory P. Brandsma Kennetlh W. Galasso David B. Houston Sheryl Shicora Gary Pittman Valerie Mee Public Works -Mechanic's Helper 3A Effective 6/27/77 Jr. Account Clerk lA -Finance Effective 5/31/77 Animal Control Officer -3A -Police Effective 5/16/77 Leadworker -Public Works 4A Effective 5/23/77 Maintenanceworker -Public Works -2A Effective 5/23/77 Laboratory Tenhnician -Utilities 6A Effective 6/1/77 Laboratory Technician -Utilities 6A E ff'ecti ve 6/1/77 Police Officer 4th Class -Police Effective 6/9/77 Police Officer 4th Class -Police Effective 6/6/77 Police Officer 4th Class -Police Effective 6/9/77 Police Officer 4th Class -Police Effective June 10, 1977 Police Officer 4th Class -Police Effective 6/6/77 Chief Building Inspector -lOA Comm. Dev. Effective 6/16/77 Law Enforcement Aide 3A -Police Effective 6/6/77 JW1e .lb, l.':J{( Page 7 . TRANSFERS: Phyllis P. Clas RECLASSIFICATION: Paul F. Kapaun PROMOTIONS: Homer Richard Allan F. Stanley John Bock Vincent Macrander Robert E. Shank RESIGNATIONS: Douglas Martin George L. Mack TEMPORARY DISABILITY RETIREMENT: Gary D. May PROGRESS REPORTS: Robert Heckert Randall Carson Building to Utilities 2E to lE Effective 6/27/77 Engineering Aide III to City Surveyor 7E to BE -Effective 5/1/77 Firefighter 1st Class to Acting DOE Effective retroactive 3/27/77 Sargeant to Lieutenanc Effective 6/9/77 Inspector/Troubleshooter to Draftsman/ Inspector Effective 5/24/77 Building Inspector to "Acting" Chief Building Inspector Effective 5/1/77 Laboratory Tech to Comp/Prog analy 6C to 7A -Effective 5/16/77 Police Officer 1st Class -Police Effective 6/15/77 Utilities -Laboratory Technician Effective 5/27/77 Police Officer 1st Class -Police Effective 5/13/77 Streets -Public Works Police Career Service Board Minutes June ~' 1977 Page 8 Mr. Brown noted the transfer of Paula Clas from Code Enforcement to Clerk-Typist at the Wastewater Plant, in that it was a voluntary demotion for Ms. Clas. COMMISSIONER TURNER MJVED AND COMMISSIONER WHI'IE SECONIED THAT THE PEPSCNNEL ACTIONS BE APPROVED AS LIS'IED ON THE AGENDA. kjes: Henning, Turner, Hanson, Brundage and White Nays: None 'IHE MJTION CARRIED. * * * There being no further business .... COMMISSIONER BRUNDAGE MJVED AND COMMISSICNER WHI'IE SECONDED THAT 'IHE l\EETING BE AWOUR'1ED. k;fes: Henning, Turner, Hanson, Brundage and White Nays: None THE IDrION CARRIED. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Respectfully submitted, Karen M. Vandapool, Recording Secretary CAREER SERVICE BOARD BY -=--:-:-~...,.---~~~~~~~~-Ju di th B. Henning, Chairperson