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HomeMy WebLinkAbout1977-02-10 CSB MINUTESPRESENT: ABSENT· AISO PRESENT: /I MINUTES Board of Career Service Corrrnissioners February 10, 1977 H. R. Hosanna, Jo Ellen Turner, William Hanson, Bob Brundage and F.d White None Karl Nollenberger, Richard Lorig, Bernard Berardini, Mary Barnes, Andrea Mikesell, Margaret Freeman, Jo Canavate Mr. Hosanna asked if there were any additions or corrections to the Minutes of the January 20, 1977 meeting as mailed. MR. WHITE MOVED Al'ID MR. BRUNDAGE SECONDED, THAT THE MINUTES OF THE MEETING OF JANUARY 20, 1977, BE APPROVED AS MAILED. The motion carried. Ayes: Hosanna, Burner, Hanson, Brundage, White Nays: None * * * * * * * The first item on the agenda was the Mary Barnes Grievance. Mr. Hosanna asked if Mary Barnes or her representative was in attendance. The Chairman asked Mary B3.rnes if she wished to speak on her grievance. Mary Barnes stated that the call back indicated to her that she was not believed ... It had not been called to her attention previously that she was abusing sick leave. She stated th:l.t she only has used sick leave that she has coming to her. She felt that if the city was not going to let her do that, that it should be removed from the benefit section and that its value not be deducted from negotiated agreements. The Chairman asked the City if they had anything to present. Mr. Berardini asked if Mary Barnes had anyone present who was prepared to make a statement on her behalf in reference to this matter. Jo Canavate stated that even with the changes taking place that they were in a state of limbo as to the rules and supervision. They h:l.d a book of rules to follow, which had since been removed, and no one person to say what they could or couldn't do. Mr. Berardini stated that Jo Canavate's remarks were not directed to the Mary Barnes case and asked Jo if she had any knowledge of this particular situation. Jo Canavate stated that she did not have any knowledge of this situation in particular. 298 Mr. Lorig, speaking for the City's position, stated that the step prior to this was the administrative hearing by the City Manager. He stated that his particular e concern was that in discussing the grievance before the City Manager, it was difficult to understand relief being sought and what was brought out at the hearing. It was not stated that the relief was that their shouldn't be any call back by the department, as listed now in a one paragraph letter sent only to the Commission. He stated that it was brought out in the administrative hearing that she didn't feel there was intended harrassment by the supervisor. Mary then interjected that this was taken into account in her current performance evaluation. Mr . Lorig stated that in the current employee evaluation, none of these particular items are a part and parcel of the grievance. He added that the department regula- tions state that the employee must talk to her watch conrnand officer directly. In the Fire Department the command officer for that particular shift takes the message. Mary Barnes read the only policy she had regarding sick leave. She stated she feels that her evaluation is directly related to her grievance coming out. Mr. Hosanna, Chairman, stated that her evaluation has nothing to do with her grievance. Mr Brundage pointed out that the Englewood City handbook stated that it was up to the supervisor to decide on the validity of absence. Chief Robert Holmes of the Englewood Police Department stated that the policy was not automatically a call back, but simply that the supervisor or watch commander is ~ suppose to talk to the person who is sick. In the case of Mary Barnes, he was not 1llllml' available to answer the call, but when he returned he found a message stating that she would not be at work because she was sick. There were other circumstances: Mary's sickness left no corrrrnunicator for the watch and he would have had to call someone else to work. One reason for the call back was that there were no communi- cators there to take her place. He stated that sometimes a call-in sick is not for the entire day, but for only part of a day. Mr. Hosanna, Chairman, asked for any comments or conclusions from the Board. Mr. Hanson stated that he was surprised that Mary Barnes was so upset because of a phone call. He added that he thought the officer must have been genuinely concerned about her illness. Mary Barnes said that she didn't feel that was the case. She stated that she feels the policy is good, but the call back is unreasonable. Mr. Hosanna, Chairman, stated that the Board would take the matter under advisement and rule accordingly; he asked for further comments. MR. WHITE MOVED TO DENY THE GRIEVANCE: MR. BRUNDAGE SECONDED. The motion carried. Ayes: Hosanna, Turner, Hanson, Brundage, White Nays~. None 299 Mr. Hosanna, Chairman, asked that the police department take this matter (clarification of procedures) into consideration. Chief Holmes stated that they are taking some measures to try to correct this problem. Mr. Hosanna, Chairman, stated that ~e are not here to discuss validity of sick leave. We rrust develop a policy amiable to all parties concerned. He thanked everyone who attended and stated that the Board would continue with its session. * * * * * * * * Mr. Lorig informed the Board of the need to add six job descriptions to the Classification Plan, which are the following: Plant Maintenance Supervisor Operations Superintendent Electronic/Mechanical Technician Chief Mechanic Chief Laboratory Technician Computer Prograrrrrner/Systems Analyst He explained that the particular positions are according to current classification and were written according to that plan. They are for the new Bi-City Wastewater Treatment plant authorized under that plan to be on line as of April 1, 1977. He stated that there are current descriptions for the plant operators, etc., which will be valid in the new plant, however, the aforementioned descriptions were not in existence in the previous plant. He stated that these positions were with the recorrmendations of the HDR who helped design the plant. Regarding employment for the plant, we will be testing for some positions and some will be transfers into these positions. Approx:imately 17 additional employees will be taken into the plant into new or existing job titles. Promotional moves within the city will have to be tested for. He indicated that they will be working with the Bi-City staff regarding reclassification. At the present time these descriptions are designed according to expert sources, but in conjunction with the old plan. He explained that in the system currently in effect you are looking at degrees of difficulty in doing jobs and work is assigned according to education, training, etc. In ending, Mr. Lorig askedl for the Board 's approval on the job descriptions and in turn they will be _passed on to the Council with a Resolution. MR. BRUNDAGE MOVED AND MR. WHITE SECONDED THAT THE JOB BESCRIPrIONS BE ADDED TO THE CLASSIFICATION PI.AN. Ayes: Nays: Motion carried. Hosanna, Turner, Hanson, Brundage, White None * * * * * * * * Mr. Lorig explained that the reason for removing the Plumbing Supervisor from the e1assification Plan is that the work has been divided. Some of the work is being done by the leadworker position, and the work on the sprinkler system will be handled through parks. MR. WHITE MOVED AND MR. BRUNDAGE SECONDED TO REMOVE PLUMBING SUPERVISOR FROM THE ~ CLASSIFICATION PLAN. Ayes: Nays: The motion carried, Hosanna, Turner, Hanson, Brundage, White None 300 Chief HoJJnes stated that the :i:xilygraph test will be instituted as a result of a letter from CBI. He feels the test is necessary since the Law Enforcement Aide is responsible for a lot of confidential information. It will be given to entry Law Enforcement Aides and Corrnnunicators only; this will not effect the employees presently employed in the department. Mr. Lorig stated that the Personnel Office and City Manager's office concur with Chief HoJJnes recommendation to institute the polygraph test . MRS. TURNER MOVED AND IVIR. WHITE SECONDED TO ACCEPT THE RECOMMENDATION OF THE POLYGRAPH TEST. The motion carried . Ayes: Hosanna, Turner, Hanson, Brundage, White Nays: None * ~ * * * * * * * * Margaret Freeman was present, representing the Englewood Employees' Association . The other two associations were not represented * * * * * * * * * * Mr. Hosanna, Chairman, stated that a comrmmication was received from the City Manager's office dated February 1st with a Notice of Protest. He also received a letter from Mr. Griswald Valentine, Attorney at Law, on behalf of Andrea Mikesell ~ dated February 7, 1977, to be entered into the record. ,_, Mr. Brundage stated that after examining the matter he finds reflecting statements in this matter and he would like to acknowledge Andy's petition and hear it out as to whether it is grievable . IVIR. BRUNDAGE MOVED AND IVIR. WHITE SECONDED ID HONOR THE REQUEST ID REHEAR THE FEASIBILITY OF WHETHER ANDREA MIKESELL'S GRIEVANCE IS GRIEVABLE OR NOT. The motion carried. Ayes: Hosanna, Turner, Hanson, Brundage, White Nays: None Mr. Lorig stated that as far as the department heads and city manager were concerned, Andy Mikesell was scheduled for this meeting because this was the last meeting set up with this particular board, rather than going through it with a new board. Karl Nollenberg stated that the City Manager would like to give this board the opportunity to hear this matter. Mr. Hosanna, Chairman, stated that if the motion passes it provides an opportunity for the City Manager's office to present its request on whether or not the matter was grievable or not in compliance with the Board's original motion that it was grievable, but stated that the City Manager is doing it under protest. He stated that the I I I I next hearing is only on the grievability and if it is grievable there will have t o be another hearing on the grievance itself. 9 Mr. Lorig asked about the possibility of having the hearing tonight and asked Andrea Mikesell if she planned to bring in outside counsel. 301 Andrea Mikesell stated that she would request a hearing at a later date in order to give her time to prepare her case. Mr. Hosanna . Chairman, suggested March 3, 1977, as the date to hear this matter. Karl Nollenberger stated that it would be acceptable to the City to handle it purely as a written matter from attorneys. Andrea Mikesell answered that she would rather have an oral to give her a chance to rebutt but that she would abide by the Board's decision. Mr. Hosanna stated that he would honor her request for an in-person hearing. There were no objections from the Board. They set the date for March 3, 1977 at 7:00 p.m. in the Council chambers. It was acceptable to all parties concerned. He a1so stated that if it were a reversible decision it would end there; if no t , the Board would proceed on the matter that same night. It was acceptable to all parties. Jo Ellen Turner asked how it is handled for the new board member who will be added. Mr. Hosanna indicated that the board will have to wait with any nominations until after the election is held. * * * * * * * * Mr. Hosanna, Chairman, read the Eligibility List. MR. vmrrE MOVED AND BILL HANSON SECONDED 'ID ACCEPT THE ELIGIBILITY LISTS. Ayes: Nays: The motion carried. Hosanna, Turner, Hanson, Brundage, White None * * * * * * * * Mr. Hosanna, Chairman, read the list of vacancies. MR. BRUNDAGE MOVED AND BILL HANSO N SECONDED 'ID ACCEPT THE VACANCIES AS READ. /zyes: Nays: The m:::>tion carried. Hosanna, Ttn:mer, Hanson, Brundage, White None * * * * * * * * Mr. Hosanna read the Personnel Actions. MR. BRUNDAGE MOVED AND MR. VJHITE SECONDED 'ID APPROVE THE PERSONNEL ACTIONS AS READ. Ayes: Nays: The motion carried. Hosanna, Ttmner, Hanson, Brundage, White None 302 JVIr. Hosanna, Chainnan, said his goodbyes to all the members of the board and asked for a motion to accept his resignation. MR. HANSON MOVED AND MR . WHITE SECONDED TO ACCEPT THE RESIGNATION OF MR. HOSJtNNA AS CHAIRMAN OF THE EOARD. Ayes: Hosanna, Turner, Hanson, Brundage, White Nays: None The motion carried. TEnI1IiJATIOIJ8: Richard Morris Ernest Staples PROMCYrIONS: Al Gerlick * * * * * * * * * * Corrnnunications Supervisor -Communications Elimination of position from Classification Plan. Effective 2/1/77 Animal Control Officer -Police De1x1rtrnent Effective 1/21/77 Equipment Operator I to Leadworker ( liE to 5E) Effective l/24/77 ANNIVERSARY INCPEASE: Keith E. T .ocJ.:wood Joseph Pershin Christopher Olson Mary C. Eames Edward Leone Malcolm Murray Merle Stanton Wayne Faubion Fi r·cfirr,t1tcr 2nc1 CJ.::i.::s to Pi.re f'ir~htcr 1st Cla~;~~ l•:l'l'(~dlV<.: ;>/[_/'('( Plant Operator -W::i.ter Produ~t1on from 6B to Ge Effective 3/1/77 Firefighter 4th Class to Firefighter 3rd Class Effective 2/16/77 Emergency Corrrrnunica.tor -Corrnnunications from 4D to 4E Effective 1/16/77 Building Inspector -Code Enforcement from 7A to 7B Effective 1/16/77 Building Inspector -BuildinG & Zoning from 7B to 7C Effective ?./1/77 . Mechanic -Servicecenter from 6B to 6C Effective 2/1/77 Maintenanceworker -Street from 2D to 2E Effective 2/l/77 303 I I ; ~ i· i' Robert Drake Mary Metros George Scraal John Maloney NEW EMPLOYEES: David Clark Errrnanuel Rios PROGRESS REPORTS: Gerald Austin Brooks Taylor Robert Goetz Michael Schaff er Frank Hearn Robert Maschka Cha.rles K.:luf ('mann Elden Boh Ronald I3oston James Haugsness Durrel Bates Isadore Bueno David Miller La.Vern Steinbach Del McCarty Fa:try Meinecke Henry Bradshaw Ray Hinkle Michael Smith Ralph S:illivan Arlen Becker Joseph Pershin Richard A. Wood J~rry Royther Custodian -Building Maintenance Effective 1/16/77 Adult ServJccs Librarian -Library from SA to SB Eff er.ti YC l/16/77 Storekeeper -Finance f'com JC to 3U Effective 2/16/77 Police Officer 2nd Class to Police Officer 1st Class Effective 2/11/77 Leadworker -Parks 5A Effective 1/24/77 Maintenanceworker -Parks 2A Effective 1/31/77 Building Maintenance Traffic Police Police Servi.center Street Street Fire Fire F'lr·e Fire Engineering Fire Fire Fire Utilities Utilities Water Distribution Fire Fire Fire Water Production Fire Parks and Recreation There being no further business to discuss, the meeting was adjourned. ~~.J4.u2 Kai' M. Meier ~ Recording Secretary Herbert ){; lfO§~ ' , ' > a; i'f''"'\ 304 Cha:i.rma,n RESOLlJrIO N NO. ---SERIES 1977 ~A RESOLlJrION 'ID REMOVE THE POSITION OF PLUMBING SUPERVISOR FROM THE CLASSIFICATION PLAN. WHEREAS, the Board of Career Service Corrmissioners, in their meeting of February 10, 1977, recomnended that the position of Plumbing Supervisor be removed from the Classification Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, that the position of Plumbing Supervisor be removed from the Classification Plan. ADOPTED AND APPROVED this day of , 1977 . --~--~~~~~~~~- Mayor e A'ITEST· ex officio City Clerk-Treasurer I, William James, ex officio City Clerk of the City of Englewood, State of Colorado, hereby certify that the above is a true, accurate and complete copy of Resolution No . , Series of 1977. ex officio City Clerk-Treasurer i • RESOLlYrION NO. , SERIES OF 1977 --- A RESOLlYrION TO ADD THE FOLLOWING POSITIONS TO THE CLASSIFICATION PLAN: PLANT MAINTENANCE SUPERVISOR ; OPERATIONS SUPERINTENDENT; ELECTRONIC/MECHANICAL TECHNICIAN; CHIEF' MECHAl'JIC; CHIEF LABORATORY TECHNICIA.l\J; AND COMPUTER PROGRAMMER/SYSTEMS ANALYST. WHEREAS, the Board of Career Service Commissioners, in their meeting of February 10, 1977, recorrrrnended that the Job Descriptions for the following positions be added to the Classification Plan: Plant Maintenance Supervisor; Operations Superintendent; Electronic/Mechanical Technician; Chief Mechanic; Chief Laboratory Technician; and Computer Prograrrrrner/Systems Analyst NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, that the following Job Descriptions be added to the Classification Plan: DEPARTIVIENT Utilities Utilities Utilities Utilities Utilities Utilities POSITION TITLE Plant Maintenance Supervisor Operations Superintendent Electronic/Mechanical Technician Chief Mechanic Chief Laboratory Technician Computer Prograrrrrner/Systems Analyst ADOPIBD AND APPROVED this . day of , 1977 . ~~~ ~~~~~~~~~· Mayor ATTEST: ex officio City Clerk-Treasurer GRADE 10 10 6 7 7 7 I, William James, ex officio City Clerk of the City of Englewood, State of Colorado, hereby certify that the above is a true, accurate and complete copy of Resolution No. , Series of 1977. ex officio City Clerk-Treasurer