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HomeMy WebLinkAbout1978-04-20 CSB MINUTES.. ~\ PRESENT: ABSENT: MINUTES BOARD OF CAREER SERVICE COMMISSIONERS APRIL 20, 1978 Judith Henning, Jo Ellen Turner, Robert Brundage, William Hanson, Edward White. None. OTHERS PRESENT: Mel BeVirt, Carolyne Boettger, Hugh Brown, Jim Curnes, Frank Dobbins, Betty Goosman, Bill James, Malcolm Murray, Judge Louis Parkinson, Al Rhoades, George Robbins, Eden Webster, Norman Wood. ********** Commissioner Henning called the meeting to order and asked the Board if there were any additions or corrections to the March 16, 1978 minutes. Commissioner Hanson moved and Commissioner White seconded that the minutes of the March 16, 1978 meeting be approved as distributed. AYES: Henning, Turner, Brundage, Hanson, White. NAYS: None. ********** Commissioner Henning asked that if there were no objections that the findings of the Francella Montoya appeal be inserted into the record before proceeding to Item 3 on the agenda. There being no objections, Commissioner Henning requested that it be entered into the record that the Board did make an award in the case between Francella Montoya and the City of Englewood. C.ommissioner Henning further stated that the award sustained Ms. Montoya's grievance and that the findings stated that the Board would have no difficulty in reinstating the grievant to her prior position of employment. However, since the grievant testified that she did not desire reinstatement, the Board's remedy would be limited to a back pay award. Commissioner Hen- ning stated that the Board orders that the grievant be paid Board of Career Service CoIT1I11issioners Minutes Page Two back pay for the loss of wages incu~red as a result of the wrongful discharge. From th~ back pay amount, all interim earnings and Unemployment Compensation paid to the grievant should be subtracted. Commissioner Henning stated that it was further awarded that all reference to her discharge including comments or innuendos about her alleged misconduct be forth- with removed from her personnel file. The back pay award runs to February 2, 1978. Commissioner Henning then asked if there was any discussion or comment by the Commissioners. Commissioner Brundage had a question regarding the method of repayment of the Unemployment Compensation. Mel BeVirt stated that legally the City was bound by law to pay Ms. Montoya who was then required to repay the unemployment office the amount which she received during the interim. ********** The next item on the agenda was a discussion of the reclassi- fication of the employees in the Municipal Court. Mel BeVirt stated that in the Monday, April 17, 1978 meeting of the City Council that three additional people for Municipal Court had been approved and were appropriated for those three positions. The Employee Relations department requested that the Board pro- ceed with classifying those positions. Mr. BeVirt further stated that it was his understanding that one of the positions was administrative and that the other two were clerical in nature. Commissioner Henning asked if City Council had informed the Employee Relations department as to which classification sys- tem was to be used. Mr. BeVirt stated. that Council had not, but that it was his recommendation that both the present system and the Benchmark system be used. The present system would be used with the Benchmark system used to doublecheck the present system. Commissioner Brundage asked Mr. BeVirt what would hap- pen if the two systems resulted in two different classifications for the same position. Mr. BeVirt stated that at that point it would be necessary to decide which procedure would be used. If the Benchmark system differed greatly, they would then know what was to be encountered in several months when reclassifica- tion was to take place. Commissioner Henning asked Judge Parkinson if the procedure was agreeable to him. Judge Parkinson stated that the pro- cedure was agreeable to him and that he and Mr. BeVirt had met and in evaluating the positions had had some idea where they had felt the positions ought to fall. This was done Board of Career Service Commissioners Minutes Page Three through the present classification system and through the Benchmark system. Judge Parkinsori stated that hopefully the Municipal Court would be in operation with the additional em- ployees by June 1st. The reason for the June 1st date was ; that certain duties that were previously handled by the Finance department such as the administering of the violations bureau and the parking tickets were now to fall under Municipal Court in accordance with a previous resolution passed by Council. Commisisoner Henning stated that her concern was that in bring- ing three new people into the Municipal Court that they be made aware that the City is going through a reclassification process which could affect their positions. Commissioner Henning further stated that if both systems could be used so that those people could have an idea as to how the reclassification was going to work that that fore-knowledge could avert some future problems. Judge Parkinson stated that as he understood what was being said was that until a full evaluation of the Benchmark system was com- pleted that the employees would not know where their positions would fall. He further stated that that unknown existed for every employee in the City. Commissioner Henning stated that at least they would have some idea as to the outcome if both systems were used at this point in evaluating the classification. Commissioner Brundage stated that he thought that the present system had to be used in hiring and in establishing the eligibility list. Commissioner Henning concurred. Commissioner White moved and Commissioner Hanson seconded that the three newly authorized employees of · the Municipal Court be claissified according to the present system but also have a rating given to them at the same time under the Benchmark system for the use and knowledge of the applicants. AYES: Henning, Turner, Brundage, Hanson, White. NAYS: None. Commissioner Henning asked if there was any further discussion with regard to Municipal Court. Commissioner Brundage asked if the current employees would have to take the tests for the eligi- bility lists. Judge Parkinson stated that it was his suggestion that the new position of Court Administrator be open to competi- tive examination and be rated at a Grade 7. The position was previously administered by the Revenue Chief in the Finance de- partment who is a Grade 9. Commissioner Brundage asked Judge . , , Board of Career Service Commissioners Minutes Page Four Parkinson if he did have employees that could fill the position of Court Administrator. Judge Parkinson stated that he antici- pated one if not more of his current employees would apply for that position. Mel BeVirt stated that that would not be deter- mined officially until the position and the qualifications had been established. If the minimum qualifications allowed cur- rent employees to compete for the position, then they would be encouraged and eligible to do so. Judge Parkinson then stated that the Grade 5 position was in many respects about the same level as the present Court Clerk. Judge Parkinson further suggested that that position under the supervison of the Court Administrator remain at a Grade 5. Two positions would bear the title of Deputy Court Clerk and Judge Parkinson recommended that these be upgraded to a Grade 3 • Commissioner Henning asked Mel BeVirt what type of formal pro- cedure must be followed to upgrade a position. Mr. BeVirt stated that as the Board was aware, the procedure for reclassification was under way with regard to the entire organization including Municipal Court which would be done through the Benchmark sys- tem. He further stated that what the Judge had recommended as far as the upgrading of the positions would be taken into con- sideration along with the other employees in the City. Those of immediate concern were the three new positions which had been authorized. Commissioner Henning asked Judge Parkinson if this procedure would take care of his immediate problems. Judge Parkinson added that the creation of those positions were replacing some existing positions so that if an ~xisting position were re- placed with some of the present duties, it seemed more expeditious just to reclassify. · Commissioner Henning stated that the Board was torn over that issue, but that it appeared to the Board that it would be both easier and more just to reclassify those positions when the total reclassification takes place in order to avoid taking one department and giving it special treatment in advance of the others. Commissioner Henning stated that if they were given a tpree or four month period that she felt that the entire re- classification could be handled fairly well. Judge Parkinson stated that he was concerned that that would not leave him with sufficient employees prior to the entire Benchmark process. Com- missioner Henning stated that Municipal Court would have the th~ee new employees classified at a level according to the present system and the previously authorized employees but that they would still be at the authorized positions which they are now. . , . I Board of Career Service Cornmissi.oners Minutes Page Five Carolyne Boettger stated that the problem was that the Deputy's duties were far in excess of what the two entry level positions would be which did not seem fair when one considered both the duties and the amount of knowledge required of the deputies. Mrs. Boettger further stated that Sandy Nelson who acts in the capacity of a deputy court clerk would be at the same level as the two new entry level employees even though their responsibili- ties differed greatly. Mrs. Boettger suggested that Sandy Nel- son's position be upgraded to a Grade Two under the present sys- tem until the Benchmark system could be implemented. Mel BeVirt stated that he could appreciate the situation in Muni- cipal Court, however, in order to be fair to all employees that he felt ~t was best to wait until the entire reclassification took place. Commissioner Henning stated that she did not think that the time sequence would be that far apart. Mr. BeVirt further pointed out that if the Court Administrator position were filled by a current employee that the vacancy created by that employee moving up could be filled by another employee within Municipal Court. Commissioner Henning added that unless there were an ex- treme problem, the Board would prefer to wait until June or July to see where the Benchmark reclassification stood, At that time, if there were still a problem, Commissioner Henning felt that it would have to be handled as a reclassification under the present system. Judge Parkinson stated that if the positions were filled in June and the reclassi~ation took place some time in July that perhaps it would not be too much of a problem. He further stated that if, however, the reclassification took 6 months to a year, that it could possibly affect the ope r ation of the Court by creating a morale problem and hindering the structuring of the duties. Judge Parkinson stated that he had thought that the deputy court clerk position could be reclassified under the present system and then still go through the reclassification under Benchmark. Commissioner Henning asked if this could be done. Mr. BeVirt stated that that could be studied along with the other three positions. Commissioner Henning recommended that this study be done. Commissioner Henning asked if this was agreeable to the Board, The Board concurred. ********** The next item on the agenda was the Employee Associations' Choice. Frank Dobbins introduced the new officers for the Englewood Employee Association: President, Al Rhoades; Vice President, Betty Goosman; Secretary, Eden Webster; and Carolyne Boettger who was elected to the Board of Council. The Officers would be installed and take over their duties on Wednesday, April 26, 1978. The Board welcomed the new officers. ********** Board of Career Service Commissioners Minutes Page Six The next item on the agenda was the City Manager's Choice. Jim Curnes had nothing to report. ********** The next item on the agenda was the Employee Relations Director's Choice. Mel BeVirt reque~ted that the minutes of the February 16, 1978 meeting be changed to reflect that Malcolm Murray's merit increase was denied based upon less than above average performance rather than what is presently in the record which reads less than satisfactory job performance. Mr. BeVirt further stated that this change would more accurately reflect the intent in denying Mr. Murray's increase. Commissioner Brundage asked if less than above average meant average perfomance. Mr. BeVirt stated that that was correct and that performance must be above average to get a merit increase. Mr. BeVirt stated that the Code provision stated '~ess than satisfactory" which did not accurately reflect the evaluation system. Commissioner White asked what the average score was. Mr. BeVirt responded that the average was 80 points but that the evaluation total points was above 100. Commissioner Brundage moved and Commissioner Turner seconded that the minutes of the February 16, 1978 meeting be amended to reflect that Malcolm Murray's merit increase was denied ''based upon less than above average job performance" rather than ''less than satis- factory job performance." AYES: Henning, Turner, Brundage, Hanson, White. NAYS: None, ********** The next item on the agenda was the Commissioners' Choice. The Commissioners had nothing to report. ********** The next item on the agenda was the approval of the eligibility lists. Commissioner White moved and Commissioner Hanson seconded that the eligibility list for Civil Engineer (Engineering) be approved as read. AYES: Henning, Turner, Brundage, Hanson, White. NAYS: None. Commissioner Turner moved and Commissioner Hanson seconded that the eligibility list for Mechanic's Helper (Public Works) be ap- proved as read. Board of Career Service Commissioners Minutes Page Seven AYES: Henning, Turner, Brundage, Hanson, White, NAYS: None. Commissioner Hanson moved and Commissioner Brundage seconded that the eligibility list for Recreatiori Leader (Parks and Recreation) be approved as read. AYES: Henning, Turner, Brundage, Hanson, White. NAYS: None. ********** The next item on the agenda was the Declaration of Vacancies. Mel BeVirt requested that two Intermediate Clerk Typists in Municipal Court be included in the Declaration of Vacancies. Jim Curnes re- quested that the vacancy of Court Administrator not be declared until the Board had approved the job description since it was a newly created position. Mr~ BeVirt stated that Mr. Curnes may be correct in that declaring a vacancy before the position had officially been established was premature. Commissioner Turner moved and Commissioner Brundage seconded that the Declaration of Vacancies be approved with the deletion of the Court Administrator (Municipal Court) and the addition of Intermediate Clerk Typist (2) (Municipal Court). AYES: Henning, Turner, Brundage, Hanson, White. NAYS: None. ********** The next item on the agenda was the approval of the Personnel Actions. Commissioner Henning had a question on the anniversary increase denied. Mr. BeVirt stated that the information which he had regarding the extension of the probationary period of Susan Hansen and the anniversary increase denied for David Brunton was based upon the recommenda t ions of the two department heads which reflected less than above average job performance. Commissioner Hanson moved and Commissioner White seconded that the list of personnel actions be approved. AYES: Henning, Turner, Brundage, Hanson, White. NAYS: None. ********** Commissioner Henning called for a motion to adjourn. Commissioner Hanson moved and Commissioner White seconded that the meeting be adjourned. ' \' Board of Career Service Commissioners Minutes Page Eight AYES; Henning, Turner, Brundage, Hanson, White. NAYS: None. NEW PROBATIONARY EMPLOYEES: Glass, Georgianne Mccurdy, James Mandarich, Gary Meshefski, James R. RESIGNATIONS: DuField, Joyce Gregory, Carol Recreation Leader 4-A, Effective 4/16/78 Firefighter 4th Class Effective 4/19/78 Civil Engineer 10-B, Effective 5/8/78 Mechanic's Helper 3-A, Effective 4/27/78 Jr. Account Clerk 1-B, Effective 4/14/78 Lab Technician 6-A, Effective 4/16/78 PROBATIONARY TO PERMANENT STATUS WITH INCREASE: Austin, Mike Maintenanceworker 2-A to 2-B, Effective 4/16/78 Baker, Carol L. Law Enforcement Aide 3-A to 3-B, Effective 4/1/78 Burkett, Lawrence Plant Operator 6-A to 6-B, Effective 4/16/78 Cooper, Dennis Equipment Operator I 4-B to 4-C, Effective 4/16/78 Davis, Bruce H. Emergency Communicator 4-A to 4-B, Effective 4/16/78 Ito, Gary Apprentice Operator 5-A to 5-B, Effective 4/16/78 Medrano~ Patrick Apprentice Operator 5-A to 5-B, Effective 4/16/78 ~ • • r Board of Career Service Commissioners Minutes Page Nine PROBATIONARY TO PERMANENT WITH INCREASE: (Continued) Paine, Steven Sanders, Jean Smith, Roy E. Tune, John Maintenanceworker 2-A to 2-B, Effective 4/16/78 Intermediate Clerk Typist 1-A to 1-B, Effective 4/1/78 Maintenanceworker 2-A to 2-B, Effective 4/1/78 Lead worker 5-A to 5-B, Effective 4/16/78 EXTENSION OF PROBATIONARY STATUS FOR ADDITIONAL 90 DAYS; Hansen, Susan D, ANNIVERSARY INCREASES: Boettger, Carolyne Cuthriell, Linda Quinn, Dennis Smith, Bruce ANNIVERSARY INCREASES DENIED: Brunton, David PROMOTIONS: Heelis, Christopher VOLUNTARY DEMOTIONS: Whigham, Wesley APPROVAL O~ ELIGIBILITY LISTS: Law Enforcement Aide 3~A to 3-B, Effective 4/1/78 Clerk-Steno 2-D to 2-E, Effective 4/1/78 PBX-Receptionist 1-C to 1-D, Effective 4/1/78 Police Officer 3rd Class to ro : Cfficer 2nd Class, Effective 4. ?olice Officer 3rd Class to Po Officer 2nd Class, Effective 4; Assistant to Library Director 1Q-C 1 Effective 4/1/78 Equipment Operator r to Comput Programmer, 4-c to 7-A, Effect 3/7/78 Mechanic's Helper to Maintenan worker, 3E to 2E, Effective 3/: 1. Civil Engineer (Engineering) 2. Mechanic's Helper (Public Works} 3, Recreation Leader (Parks and ~ec~eation} ... ' ...... '"li -·, . Board of Car·een Service Commissioners Minute.s i .·• Page · Ten DECLARATION . OF VACANCIES: 1. Assistant Director (Community Dev~lopment -Housing) 2. Intermediate Clerk Typist (2)(MU:nicipal Court) 3. Jr. Account Clerk (Finance) 4. Mechanic's Helper (Public Works) Respectfully Submitted, Approved, Judith B. Henning, Chairman