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HomeMy WebLinkAbout2005-06-08 EC MINUTESENGLEWOOD ELECTION COMMISSION June 8, 2005 1. Call to Order The meeting of the Englewood Election Commission was called to order by Chairperson Lay at 5:09 p.m., in the City Council Conference Room. 2. Roll Call Present: Absent: Members Lay, Jensen, Sampson, Ellis Member Nabholz A quorum was present. Also present: Director Gryglewicz, Finance and Administrative Services Records Management Clerk Kelly 3. Citizen Forum There were no visitors present. 4. Discussion (a) Various Election issues (i) City Clerk Ellis discussed Nomination Petition Vacancy Committee issues and briefed the Commission on the problems associated with establishing workable deadlines in the event of the withdrawal or death of a municipal candidate prior to the election. She noted the Commission previously considered this issue; however, the Governor has signed Senate Bill 05-206, which requires the City to certify the ballot to the County by the 601h day prior to the election. Ms. Ellis explained that the deadlines just don't work . The Colorado Municipal Clerk's Association, working with the Colorado Municipal League, is in the process of preparing a bill to take forward that would address various election issues and they are working to determine if there is any reason to retain or amend the vacancy provisions at the municipal level. This appears to be more of a partisan issue. Lengthy discussion ensued. It was noted that the Englewood City Charter sets forth a procedure in the event of a vacancy on Council. MEMBER SAMPSON MOVED, AND MEMBER LAY SECONDED, TO ELIMINATE VACANCY COMMITTEE PROVISIONS UNTIL SUCH TIME AS STATE STATUTES ARE AMENDED TO PROVIDE WORKABLE TIME FRAMES TO RESOLVE DEADLINES AND OTHER ISSUES; THE CITY CHARTER PROVISIONS REGARDING VACANCIES SHALL BE APPLICABLE. Ayes: Members Sampson, Lay , Jensen , Ellis Nays: None Absent: Member Nabholz Motion carried. Ms. Ellis invited the Election Commission to attend the City Council Study Session on June 20, 2005 where Council would be discussing this recommendation. (ii) City Clerk Ellis discussed the impact of provisional ballots and signature verification issues on an election. Election results will be considered unofficial until such time as those issues are resolved. Englewood Election Commission June 8, 2005 Page 2 (iii) City Clerk Ellis reviewed the mail ballot drop-off procedure. (iv) Ms . Ellis noted that , previously, the Commission agreed to participate in the coordinated election with the County. We have new members now, she said , and I just wanted to make sure that you were on track with that too and had no objections to us participating in the coordinated election with the County in the tall. Discussion ensued and the Commission agreed to recommend that Englewood participate in the coordinated election on November 1, 2005. In response to questions from the Commission , Member Ellis explained the signature verification process. (v) Ms . Elli~ passed out the list of citizens who have , as of this date , tiled a Candidate Affidavit. She pointed out that Pamala has declared tor the two year at-large and for District 2 council positions. The Charter states that Election Commission members "during their tenure in office , shall not be City officials or employees or candidates for elective City office." It has been determined by our City Attorney that she becomes a candidate when her nomination petition is dec lared sufficient. At that point she is a candidate . She and I have talked about that , she said. It that happens Pamala will submit a letter of resignation . 5. Election of Chairperson MEMBER JENSEN MOVED, AND MEMBER LAY SECONDED, THE NOMINATION OF PAMALA SAMPSON AS CHAIRPERSON. Ayes: Nays: Absent: Motion carried. 6. Member's Choice There were none . Members Sampson, Lay , Jensen, Ellis None Member Nabholz 7. Transmittal of Miscellaneous Items There were none . 8. Adjournment adjoumed at 6:15 p .~ • • • ELECTION COMMISSION Telephone Poll September 14, 2005 1. Consideration of minutes: a) June 8 , 2005 Vote results: Ayes : Nays : Membe rs Jensen , Lay , Nabholz , Ellis None Minutes approved. [Clerk 's note : Pamala Sampson has resigned from the Commission , however, I had her review the minutes , as she was a member at that time. She did approve the minutes.] 2 . Consideration: a) Appo intment of Election Commission Chairperson The Commission moved to appoint Jo Lay as the Election Commission Chairperson. Vote results: Ayes: Members Jensen , Lay , Nabholz , Ellis Nays : None The appointment of Member Jo Lay as Chairperson has been approved .