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Home My WebLink About2024 Resolution No. 0321 RESOLUTION NO. 32 SERIES OF 2024 A BUDGET SUPPLEMENTAL RESOLUTION TO AMEND APPROPRIATIONS WITHIN THE 2024 BUDGET OF THE CITY OF ENGLEWOOD WHEREAS, Section 83 of the Englewood Home Rule Charter mandates that the City ensure expenditures do not exceed legally adopted appropriations; and WHEREAS, the 2024 Budget was initially submitted and approved by the Englewood City Council through Ordinance No. 55, Series of 2023, on October 2, 2023, with subsequent amendments approved by Resolution No. 2, Series of 2024, on January 8, 2024, and Resolution No. 22, Series of 2024, on July 15, 2024; and WHEREAS, additional expenditures have been identified for 2024, necessitating supplemental appropriations for City Council consideration; and WHEREAS, the Administration Department requests reinstatement of its original budget, previously reduced based on a 5-year historic budget variance, due to full staffing, adjusted compensation for additional responsibilities, reclassification of key positions, and correction of an administrative oversight in retirement contributions; and WHEREAS, the Human Resources Department similarly requests a budget amendment to reinstate its original allocation due to limited vacancy-related savings and no projected reductions in non-personnel expenses; and WHEREAS, to support expanded Englewood Trolley services under a new intergovernmental agreement (IGA) with the RTD, matched by the Englewood Downtown Development Authority, the Community Development Department requests a budget amendment for expanded operations as per the IGA; and WHEREAS, the anticipated costs for the Dartmouth Bridge Project in the Public Improvement Fund have increased, prompting a budget adjustment; and WHEREAS, modifications to the South Broadway Streetscapes Project and the Old Hampden Complete Streets Project, specifically to include irrigation systems in medians, necessitate additional appropriation; and WHEREAS, increased costs for contractual services, a new Trip Hazard Elimination Program, and billing in the Concrete Utility Fund exceed original budget allocations, requiring a budget amendment, and WHEREAS, it is recommended to transfer American Rescue Plan Act (ARPA) funds initially allocated to the Sewer Fund, now deemed unnecessary for the Sewer Line Replacement, to the Water Fund to offset costs for the Old Hampden Utilities Project Water Line Replacement; and WHEREAS, Section 92 of the Englewood Home Rule Charter requires the City Council to adopt a Resolution to transfer any unencumbered appropriation balance or portion thereof from one department, office, or agency to another; and WHEREAS, Sections 92 and 93 of the Englewood Home Rule Charter require City Council authorization for fund transfers, based on the City Manager’s recommendation and Treasurer’s certification of available cash surplus. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Budget for the City of Englewood, Colorado, is hereby amended for the year Docusign Envelope ID: 28C47C7D-2396-4B03-9EB4-B06D4AB1ECC8 2 ending 2024, as follows: ADDITIONAL APPROPRIATION in accordance with Section 93 of the Englewood Home Rule Charter: SOURCE OF FUNDS: (1) General Fund (02) $163,300 Source of Funds: Unassigned Fund Balance 2024 Operational Budget Supplemental for the departments: • $102,800 for the Administration Department to reinstate the original budget prior to it being reduced based on the 5-year historic budget variance (budget savings challenge) as there were no staff vacancies nor anticipated savings from the non- personnel line items • $50,500 for the Human Resources Department to reinstate the original budget prior to it being reduced based on the 5-year historic budget variance (budget savings challenge) as there was a nominal staff vacancy and no anticipated savings from the non-personnel line items • $10,000 for the city’s share of the RTD Grant Match ($60,000) shared with the Englewood Downtown Development Authority ($50,000); the RTD Grant supports the expanded Englewood Trolley operation services (2) General Fund (02) $300,000 Source of Funds: RTD Grant Award (To provide funding for expanded Englewood Trolley service) (3) General Fund (02) $50,000 Source of Funds: Englewood Downtown Development Authority (EDDA) Contribution (To provide funding for expanded Englewood Trolley service; EDDA RTD Grant Match ($60,000) shared with the city ($10,000)) GENERAL FUND TOTAL $513,300 (4) Public Improvement Fund (30) $750,000 Source of Funds: Public Improvement Fund Unappropriated Fund Balance • $500,000 for anticipated costs exceeding the original project estimates for the Dartmouth Bridge Project • $250,000 for the addition of an irrigation system for the medians included in the Old Hampden Complete Streets Project PUBLIC IMPROVEMENT FUND TOTAL $750,000 (5) Concrete Utility Fund (44) $280,000 Source of Funds: Concrete Utility Fund Net Position Balance (The 2024 concrete utility program contractual services agreement, the implementation of a new Trip Hazard Elimination Program and the increased billing costs were more than the original budget) Docusign Envelope ID: 28C47C7D-2396-4B03-9EB4-B06D4AB1ECC8 3 CONCRETE UTILITY FUND TOTAL $280,000 (6) Sewer Fund (41) $1,233,333 Source of Funds: Sewer Fund Net Position ARPA Restricted Balance (Transfer the ARPA funds originally allocated to the Sewer Fund for the potential replacement of the collection system sewer line located on Old Hampden; however, the sewer line does not need replacing therefore, the request is to transfer these funds for the replacement of the distribution system water line located in the general vicinity along Old Hampden) SEWER FUND TOTAL $1,233,333 SOURCES OF FUNDS TOTAL $2,776,633 USE OF FUNDS (1) General Fund (02) $513,300 Use of Funds: Following are the 2024 operational requests for the general government departments: • $102,800 for the Administration Department operations as follows: o $63,000 – add back the budget saving challenge reduction since the department was fully staffed and no planned changes to the operational budget for the non-personnel line items o $39,800 – compensation changes due to position responsibility and reclassification changes for the Sustainability Program Manager and the Green Business Coordinator, respectively; additionally, the retirement catch- up contribution for the Executive Assistant position due to an inadvertent administrative oversight • $50,500 for the Human Resources Department operations - add back the budget saving challenge reduction since the department had a nominal savings through a staff vacancy and no planned changes to the operational budget for the non-personnel line items • $360,000 for the Community Development Department operations – to expand the Englewood Trolley service through the three-year intergovernmental agreement with RTD GENERAL FUND TOTAL $513,300 (2) Public Improvement Fund (30) $750,000 Use of Funds: Additional funding requested in order to complete a few existing capital projects • $500,000 for anticipated costs exceeding the original project estimates OG the Dartmouth Bridge Project • $250,000 for the addition of an irrigation system to the medians included in the Old Docusign Envelope ID: 28C47C7D-2396-4B03-9EB4-B06D4AB1ECC8 4 Hampden Complete Streets Project PUBLIC IMPROVEMENT FUND TOTAL $750,000 (3) Concrete Utility Fund (44) $280,000 Use of Funds: Concrete Utility Program Costs • $162,000 – is the amount by which the concrete program contractual services cost exceeds the budget appropriation • $100,000 – is the amount of the newly implemented Trip Hazard Elimination Program which was not part of the original budget appropriation • $18,000 – is the amount by which the utility billing costs are anticipated to exceed the budget appropriation CONCRETE UTILITY FUND TOTAL $280,000 (4) Water Fund (40) $1,233,333 Use of Funds: ARPA funds transfer from the Sewer Fund to the Water fund for the Old Hampden Utilities Project for the Distribution System’s Water Line Replacement WATER FUND TOTAL $1,233,333 USES OF FUNDS TOTAL $2,776,633 Section 2. In accordance with Sections 92 and 93 of the Englewood Home Rule Charter, the City Manager and Director of Finance are authorized to execute these fund transfers within the 2024 Budget for the City of Englewood. ADOPTED AND APPROVED this 18th day of November, 2024. Othoniel Sierra, Mayor ATTEST: Stephanie Carlile, City Clerk I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No. 32, Series of 2024. Stephanie Carlile Docusign Envelope ID: 28C47C7D-2396-4B03-9EB4-B06D4AB1ECC8