The URL can be used to link to this page

Home My WebLink About2015 Resolution No. 038• RESOLUTIONNO. ~ SERIES OF 2015 A RESOLUTION AWARDING A SOLE SOURCE CONTRACT FOR TIIE PURCHASE OF AN ARCTIC SHARK ICE REMOVAL TOOL TO MACDONALD EQUIPMENT COMPANY. WHEREAS, Section l 16(b) of the Englewood Home Rule Charter and Section 4-1-3-1 of the Englewood Municipal Code 2000, allow contracts for public works or improvements to be negotiated, provided that contracts for which no competitive bids have been requested to be approved by resolution declaring the reason for the exception to the competitive bidding requirement; and WHEREAS, the City of Englewood, Streets Division receives frequent requests for ice removal; and WHEREAS, it is important for the City of Englewood to facilitate ice removal from City streets in a more efficient manner, causing less damage to street surfaces and City equipment; and WHEREAS, mtramech LLC is the only manufacturer of this device and Ultramech LLC has chosen Macdonald Equipment Company as the sole source to offer the Arctic Shark for sale; and WHEREAS, funds for this purchase would come from the Road and Bridge Account. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS: Section 1. The Englewood City Council hereby authorizes the negotiated contract from Macdonald Equipment Company for the purchase of the Arctic Shark Ice Removal Tool , in lieu of the competitive bid process as allowed by Section 116(b) of the Englewood Home Rule Charter in the amount of$ 39,265.00, attached hereto as Exhibit A. ADOPTED AND APPROVED this 17th day of February, 2015. ~~<=~ ~ P. Penn, Mayor I, Loucrishia A. Ellis, City Clerk for tt,.lf ty of Englewood, above is a true copy of Resolution No. ~ Series of201 . do, hereby certify the ,a,,.,;;r~' ti~ / ''" EQUIPMENT Co. EST. 1954 January 16, 2015 City of Englewood 7333 Highway 85 P.O. Box 1865 Commerce City, CO 80037-1865 Phone: (303) 287-7401 Fax: (303) 287-7404 2800 So. Platte River Dr. Englewood, CO 80110 ATTN: Mr. Hagan Email: bhagan@engiewoodgov.org Email: ollchtl@englewoodgov.org We are pleased ta quote the following pricing: 1 Ea. Model D108 (Standard size for D Series) 108" Arctic Shark™ ice breaker for Wheel Loader or Motor Grader. Frame dimensions 109"W x 35 3/8"0 x 56"H, dual articulation, 5" articulation range per sub.frame; weight 2606 pounds (without mount), equipped with 20 wheels and 120 replaceable teeth (6 teeth per wheel) and fast adaptor mount. TOT AL PRICE: $39,265.00 ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• nits q11oted from stock are quoted mbject to prior sales. Priers subject to adjustment to comply with manufacturer prices in effect at date of shipment and quotation automatlcal(v expire thirty (JO) days from its date. Prices quoted do not include any state, local. FET and /or other applicable la.tes and such ta.tes (,f any) shall be paid b_v the pun:haser in addition to the quoted price, unless shown separately above. Delivery quoted Is an estimate on(v and is based on the date of this quotation and is further subject to any delay encountered in receiving a firm order and to other factors beyond our control. Price does not include chassis or equipment modifications that may be necessary due to unforeseen compatibility issuu. Customer will be contacted for approval be/are any modifications are made. Paint.· if applicable. will be matched as closely as possible. An e.tact matr:I, cannat be guara11teed. Warranty Is limited to that on new machines as provided b_v the manufacturers, copies of which are available on request. It is understood that there are no verbal agreements or understandings, which in any manner conflict with the written terms of thi,s quotation, F.O.B.: Englewood, CO 80110 Estimated Shipping: In Stock subject to prior sale Net:30 Macdonald Equipment Company: Approved by: Bill Phelps, General Manager -OOJKO Submitted by: Ken Owens, Territory Sales Manager • X H I 19 I T A COUNCIL COMMUNICATION Date: February 17, 201 5 Agenda Item: Subject: Purchase of Arctic Shark 11 C iii Ice Removal Tool Initiated By: Staff Source: Public Works Rick Kahm, Public Works Director Brad Ha~an, Streets Mana~er COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The vision of the City of Englewood is to promote and ensure a high quality of life, economic vitality and a uniquely desirable community identity through the delivery of reliable, affordable and flexible services and proactively collaborating with our citizens and business to develop an environment that fosters safety and opportunity. RECOMMENDED ACTION Staff recommends Council approve a resolution authorizing the purchase of an Arctic Shark ice removal tool from Macdonald Equipment Company, the distributor of the sole-source manufacturer, Ultratech LLC, in the amount of $39,265.00. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED In 2007, following the particularly harsh winter of 2006, the Public Works Department reevaluated the method of ice removal being used by the Streets Division. At that time, the division was using road graders to remove ice buildup along the south sides of avenues. After much discussion, the staff determined that due to the extensive damage being done to the streets and concrete curbs and gutters, as well as the graders themselves, ice removal would only be done when certain criteria was met Since then ice removal is only done if ice is preventing drainage and flooding of property is imminent; or if ice buildup extends into the traveled portion of the street, causing a hazard. A new product, the Arctic Shark, was introduced and used with great success in Castle Rock, Littleton and Centennial, among others. The device is a rolling mechanical ice breaking attachment for front end loaders and road graders. The Streets Division receives frequent requests for ice removal, staff believes this device can meet these requests. FINANCIAL IMPACT This purchase was not in the approved 2015 Budget The purchase amount of $39,265.00 will come from the Road and Bridge Funds. No projects or improvements will be delayed or taken off the table in calendar year 2015 as a result of this purchase. LIST Of ATTACHMENTS American City and County article "Menacing Tool Clears Town's Icy Streets" Proposed Resolution • • · acrossamer1ca 'MENACING' TOOL. CLEARS TO~'SICY STREETS Colorado town breaks up tough ice with new attachment ith the snow and ice season in full swing last January, Castle Rock, Colo., faced a d~unting problem. Every significant winter snowfall was followed by melting during the d~ and refreezing at night, which created a buildup of thick ice on roadways and shaded curbs. The Streets Division struggled to provide safe mobility on high-volume streets, and resident complaints in residential areas were on the rise. Limited personnel and equipment added to the problem. The staff found that sanding materials were ineffective, and loaders and graders faced potential damage because they were not designed to tackle thick road ice. Dave Frost, streets superintendent, began looking for 11:ltematives. His research led him to look for a mechanical ice removal method that would break up the ice with less environmental impact than chemical methods alone. The town purchased the Arctic Shark, made by Loveland, Colo.-based Ultramecb, in February. The device is a rolling mechanical ice•breaking attachment for wheel loaders and motor graders. The streets division found that it would break apart the ice with a few passes, and then crews could plow the resulting ice rubble· out of the way. "It worked very well on the places where the road and curb areas are flat, causing ice dams and buildup from day-melt and night-freeze cycles," Frost says. When crews needed to use granular 40 September 2012 I www.amerlcancltyandcounty.com ~· ~.~: ·~ "",r· • -• ~.. • •• ~·.,.,!-' Castle Rock, Colo., added an Ice-breaking attachment to Its snow and Ice-removal fleet last winter to break stubborn Icy patches before applying deicer. Project Ice removal Jurisdiction: Castle Rock, Colo. Agency: Streets Division Vendor: Loveland, Colo.- based Ultramech Date: February 2012 chemical deicer to eliminate icy patches, they would pock-mark the ice with the attachment before applying the deicer. That allowed the granules to penetrate deep into the ice and accelerated ice removal with far fewer chemicals. As a result of using the equipment, Frost reported a dramatic increase in ice removal. In January, befo~ the attachment purchase, the streets division cleared 4.9 lane miles of ice using sL"t operators and six pieces of equipment. In February, using the device, the division posted 39.5 lane miles of ice control using three operators and three pieces of equipment. The February monthly report showed that the new method of ice removal was eight times more efficient than the previous month. "The unit essentiaJly paid for itself in approximately one month's use, just in cost savings and productivity," Frost says. In addition to completing assigned ice removal duties, the town also eliminated a backlog of approximately 108 ice complaints from residents. In fact, a Castle Rock resident attended the February town council meeting to complement the town on what a good job of ice removal they were doing with .. that menacing-looking ice thing." I